HomeMy WebLinkAboutCSD-10-044 - McLennan Park Phase 2 Tender Funding Information
REPORT
Report To:MayorCarl Zehr & Members of Council
Date of Me
eting:June 14, 2010
Submitted By:
Pauline Houston, General Manager, Community Services
Prepared By:
Dan Ritz, Supervisor of Design & Development
Ward(s) Involved:
N/A
Date of Report: June 7, 2010
Report No.:
CSD-10-044
Subject:
McLENNAN PARK PHASE 2 TENDER – FUNDING
INFORMATION
RECOMMENDATION:
For additional information regarding the award of Tender T10-049 McLennan Park – Phase 2.
BACKGROUND:
Tender T10-049 closed on Thursday May 20, 2010 with construction proposed to begin in mid
June subject to Council approval. The purpose of this report is to provide additional information,
for Council’s consideration, regarding funding options so that the tender can be awarded and
construction commence as quickly as possible in order to meet the March 31, 2011 deadline
under the Infrastructure Stimulus Funding program.
At Community Services Committee on June 7, 2010, Committee requested the following
additional information further to the CSD-10-040 report with respect to the proposed funding
sources for the award of Tender T10-049 McLennan Park – Phase 2:
1. Project detail with respect to each of the proposed additional capital funding sources
(Major Park, Court Rehabilitation, Tree Planting & Community Trails).
2. Reduced project scope options for the McLennan Park Phase 2 Tender T10-049 and the
associated future financial impact to implement at a later date.
3. Further information regarding the McLennan Park Phase 2 Tender work scope.
4. Clarification regarding the Kingsdale Community Centre budget at tender.
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REPORT:
1. Project Impact on Proposed Funding Source
Each of the funding sources proposed exhibit a direct relationship to the type of work associated
with the McLennan Park Phase 2 development (e.g. Community Trail funding - new trail
construction within McLennan Park, etc.).
Staff considered available budgets and project priorities with respect to each funding source in
order to minimize impact to other departmental priorities as follows:
Recommended Funding Sources:
Uncommitted Funding
Amount to be(prior to transfer):
Capital Funding Item Transferred2010 Balance 2011 Budget
A) Major Park Development 234,22843,138334,000
B) Court Rehabilitation 74,64774,64730,000
C) Tree Planting - Parks & Streets 72,40772,40751,000
D) Community Trails 175,000583,514 372,000
Total Capital to Capital Transfer $556,282
A) Major Park
Revenue in 2010 from the Capital Budget process amounts to $334,890, with an opening
balance of $29,406.
Revenue proposed in 2011 from the Capital Budget process is projected to be $334,000.
Major projects already accounted for or proposed in 2010 & 2011 include:
i) Betzner Barn Foundation & Site Works – 2010 ($175,000) *
*Split funding with Community Trails (see below)
ii) Betzner Barn Design & Consultant Fees – 2010 ($29,000)
iii) Sport Field & Facility Upgrades – 2010 ($50,000)
iv) McLennan Splash Pad Recirculation System – 2010 ($110,000)
PROPOSED
v) – McLennan Park tender T10-049 ($234,228)
vi) Sports Field & Facility Upgrades – 2011 –sites to be determined (100,000) **
**
Recommendation 4.1 from the draft 2010 Park Master Plan identifies that the city should
continue to implement the recommendations of the Leisure Facilities Master Plan (2005) and
examine priorities in 2010-2011 for associated sportfield upgrades. At this time staff have paused
on sport field facility upgrades to review and re-prioritized the associated work.
B) Court Rehabilitation
Revenue in 2010 from the Capital Budget process amounts to $29,000, with an opening
balance of $45,647. A balance of $74,647 remains in the account for 2010. No projects have
been committed in 2010 pending the outcome of the Park Master Plan (June 2010).
PROPOSED
i) – McLennan Park Tender T10-049 ($74,647)
C) Tree Planting – Parks & Streets
Revenue in 2010 from the Capital Budget process amounts to $50,000, with an opening
balance of $33,881. A balance of $72,407 remains in the account for 2010. Tree plantings
typically occur across the city annually in various parks and street frontages. For 2010, staff
recommend utilizing both the Environmental-Naturalization fund (2010 - $29,000) and the KW
Hydro Corridor Planting fund (2010 -$35,000) to address associated tree planting projects.
PROPOSED
i) – McLennan Park Tender T10-049 ($72,407)
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D) Community Trails
Revenue in 2010 from the Capital Budget process amounts to $549,000, with an opening
balance of $63,616.
Revenue proposed in 2011 from the Capital Budget process is projected to be $372,000.
Major projects already accounted for or proposed in 2010 & 2011 include:
i) Planning Staff Wages – 2010 ($49,000) ***
***Split funding with the General Parks
ii) Community Trails Master Plan & Implementation Strategy – 2010/11 ($150,000)
Betzner Barn Foundation & Site Works – 2010 ($170,000) *
iii)
*Split funding with Major Park (see above)
iv) Doon Trails – 2010 ($75,000)
v) Balzer Creek Trail – 2010 ($30,000)
vi) Old Carriage Drive Trail – 2010 ($75,000)
vii) Trail Restoration Projects – 2010 ($60,000)
viii) Walter Bean Trail Bridge over Grand River -Consultant Fees – 2010 ($100,000)
ix) Walter Bean Trail New Construction – 2010/11 ($300,000) ****
****Works to be invoice from Walter Bean Foundation (100% recoverable)
x) Huron Natural Area – Strasburg Creek Trail & Boardwalk – 2010 ($175,000) *****
*****Potential private donation in the amount of $175,000
PROPOSED
xi) – McLennan Park Tender T10-049 ($175,000)
xii) Doon Trails – 2011 ($100,000)
2. McLennan Park Phase 2 Tender Reduced Project Scope Options
Staff considered options to reduce the scope of the project in order to fit the current budget
allocation. However, the magnitude of the reductions required (i.e. $556,282) would result in
core components of the project being postponed, such as the washroom or skateboard park,
which would be more costly to add at a later date as illustrated below.
Savings if removed Consultant Estimate
from Tender T10-049to construct separately
Washroom Building $400,000 $475,000
Skate Park (bowl & street) $400,000 $525,000
3. McLennan Park Phase 2 Tender Current Work Scope
The current tender for the phase 2 site works includes road and parking areas, associated
lighting, Blackhorne Drive entrance works, signage, pedestrian trails, washroom/mechanical
building, basketball/multi-use courts, beach volleyball courts, gazebo, skateboard park, great
lawn area and site landscaping. (See attached McLennan Park "Development Plan 2010")
This plan as well as additional drawings have been made available at earlier public information
meetings and are available on the City of Kitchener web site (full colour download).
4. Kingsdale Community Centre Budget
Staff were asked to provide a clarification as to the amount that the Kingsdale Community
Centre was over budget at time of tender award. Due to an unexpected roof replacement and
upgrading from LEED Silver to LEED Gold, additional funding in the amount of $458,000 was
requested.
ACKNOWLEDGED BY:
Pauline Houston, General Manager of Community Services
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