HomeMy WebLinkAboutFIN-10-105 - Q10-021 - 145 Amp Four Wheel Utility Vehicles
REPORT
REPORT TO:
Mayor Carl Zehr & Members of Council
DATE OF MEETING:
2010-06-14
SUBMITTED BY:
Larry Gordon, Director of Supply Services
PREPARED BY:
Laurie Stecho, Supervisor of Purchasing (3576)
WARD(S) INVOLVED:
N/A
DATE OF REPORT:
2010-06-04
REPORT NO:
FIN 10-105
SUBJECT:
Q10-021 – 145 Amp Electric Four Wheel Utility Vehicle with Dump
Box (4 Units)
RECOMMENDATION:
That quotation Q10-021 - 145 Amp Electric Four Wheel Utility Vehicle with Dump Box (4 Units),
be awarded to Skyway Lawn Equipment Limited, Stoney Creek, Ontario at their quoted price of
$33,000., plus G.S.T. of $1,650. and P.S.T. of $2,640., for a total of $37,290.
BACKGROUND:
Two units replace 986300 and 98630 as approved in the 2010 budget.
Two additional units are added for CSD – Golf Doon Expansion.
REPORT:
The quotation was advertised publicly on the City of Kitchener website. Four (4) potential
th
bidders downloaded quotation documents, and by the closing date of Monday April 19, 2010,
seven (7) quotations had been received.
The following quotations were received:
GC Duke Equipment Burlington ON $35,030.00
Skyway Lawn Equipment Stoney Creek ON $37,290.00 *
Skyway Lawn Equipment Stoney Creek ON $39,324.00
Bennett Equipment Services Stouffville ON $44,725.40
Podolinsky Equipment Petrolia ON $44,748.00
Turf Care Products Canada Newmarket ON $45,923.20
Agraturf Equipment Products Ayr ON Non-Compliant
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The lowest quotation submitted by G.C. Duke Equipment Limited did not meet the specification
of 3.7 hp minimum, they provided only 2.5 hp. and is therefore not being recommended.
Agraturf Equipment Products bid was not received as requested on the City of Kitchener Form
of Quotation pages and therefore was declared non-compliant.
The quotations were reviewed by M. Born, Manager of Fleet, who concurs with the above
recommendation.
FINANCIAL IMPLICATIONS:
Funding will be provided from cost centre 5017002 Equipment Reserve and CSD – Doon Golf
Expansion
Financial Reports are attached.
HST may be charged on all or part of the contract amount, although the exact impact is not
determinable at this time.
Budget estimate: $56,000.
ACKNOWLEDGED BY:
Dan Chapman, General Manager of Financial Services and City
Treasurer
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Fleet 2010 Purchase Activity, as of May 31, 2010
Funding provided from Equipment Reserve 5017002
Fleet Budget
Replacement Equipment2,786,744
Upgrades230,500
Additionals852,000
Contingency150,000
Prior Year Approved Purchases deferred until 20102,481,8376,501,081
Actual 2010 YTD Purchases, 326,280
Encumbrances, net of rebates2,226,350
Balance available, May 31, 2010
3,948,452
Less:
Q10-02790,423
GST Rebate(4,001) 86,422
Q10-02118,645
GST Rebate(825) 17,820
Outfitting3,000
Budget for remaining equipment3,841,210
Projected Surplus(Deficit)
0
Jun1Purchasing
6/1\\0C/2O0K1F0S4\Home\LindaK\Agendas\Committee of the Whole\2010\June 14\FIN-10-105 - Q10-021 - Financial Information for Recommendation (11).xls
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