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HomeMy WebLinkAboutComm Svcs - 2010-06-21COMMUNITY SERVICES COMMITTEE The Community Services Committee met this date, commencing at 2:10 p. m. Present: Councillor G. Lorentz -Chair Mayor C. Zehr and Councillors C. Weylie, K. Galloway, J. Gazzola, J. Smola and B. Vrbanovic. Staff: C. Ladd, Chief Administrative Officer P. Houston, General Manager of Community Services T. Speck, General Manager of Corporate Services J. Willmer, Interim General Manager of Development & Technical Services D. Chapman, General Manager of Financial Services and City Treasurer R. Gosse, Director of Legislated Services & City Clerk M. Hildebrand, Director of Community Programs J. Witmer, Director of Operations M. May, Director of Corporate Communications & Marketing S. Turner, Director of Enforcement P. Harris, Manager of Licensing D. Chapman, Manager of Special Events D. Campbell, Manager of Community Resource Centres R. Willms, Supervisor of Administration B. Pearce, Senior Day Care Supervisor L. Jones, Utilities Engineer (Gas) S. Longstaff, Student Planner CSD-10-042 - CO-OPERATIVE AGREEMENT WITH COMMUNITY SUPPORT CONNECTIONS - MEALS ON WHEELS AND MORE FOR THE SENIOR DAY PROGRAM The Committee considered Community Services Department report CSD-10-042, dated June 4, 2010 concerning an agreement to deliver transportation services to the Senior Day Program. On motion by Councillor K. Galloway - itwas resolved: "That the Mayor and Clerk be authorized to execute a Co-operative Agreement between "Community Support Connections-Meals on Wheels and More" and the Corporation of the City of Kitchener, subject to the satisfaction of the City Solicitor." CSD-10-048 -DOWNTOWN KITCHENER RIBFEST AND CRAFT BEER SHOW AGREEMENT The Committee considered Community Services Department report CSD-10-048, dated June 11, 2010 concerning an agreement for services for the Downtown Kitchener Ribfest and Craft Beer Show. On motion by Councillor K. Galloway - itwas resolved: "That the Corporation of the City of Kitchener enter into an Agreement with the Impact Events Group Inc., host of the Downtown Kitchener Ribfest and Craft Beer Show, for services provided for the 2010 event; and further, That the Mayor and Clerk be authorized to execute aone-year Agreement with the Impact Events Group Inc., subject to the satisfaction of the City Solicitor." CRPS-10-102 -EXEMPTION TO CHAPTER 450 (NOISE) OF THE MUNICIPAL CODE - KYAC UNITY JAM -AUGUST 21, 2010 The Committee considered Corporate Services Department report CRPS-10-102, dated June 10, 2010 concerning a noise exemption request for a special event. COMMUNITY SERVICES COMMITTEE CRPS-10-102 -EXEMPTION TO CHAPTER 450 (NOISE) OF THE MUNICIPAL CODE - KYAC UNITY JAM -AUGUST 21, 2010 (CONT'D) On motion by Councillor K. Galloway - itwas resolved: "That an exemption to Chapter 450 (Noise) of the City of Kitchener Municipal Code be granted to the Kitchener Youth Action Council (KYAC) on Saturday, August 21, 2010, between the hours of 5:00 p. m. and 11:30 p. m. for the 8th Annual Unity Jam concert to be held in the Civic Square." CRPS-10-106 -REQUEST BY HOLY TRINITY SERBIAN ORTHODOX CHURCH TO HOLD A SPECIAL EVENT - AUGUST 28 & 29, 2010 The Committee considered Corporate Services Department report CRPS-10-106, dated June 14, 2010 concerning a request to hold a special event at 700 Fischer-Hallman Road. On motion by Councillor K. Galloway - itwas resolved: "That the Holy Trinity Serbian Orthodox Church be approved to operate a special event at Holy Trinity Serbian Orthodox Church, 700 Fischer-Hallman Road, Kitchener on August 28 & 29, 2010 from 1:00 p. m. to 10:00 p. m. provided the necessary licence, including Health and Fire approvals is obtained; and, That the Holy Trinity Serbian Orthodox Church be granted an exemption from Chapter 450 (Noise) of the City of Kitchener Municipal Code in conjunction with an event at 700 Fischer-Hallman Road, Kitchener on August 28 & 29, 2010 from 2:00 pm. to 10:00 p.m.; and further, That the City of Kitchener has no objection to a liquor licence being issued to the Holy Trinity Serbian Orthodox Church for an event on August 28 & 29, 2010." CRPS-10-107 -ADJOURNMENT OF LICENSING HEARING - 1776458 ONTARIO INC. - O/A FUSION BAR & GRILL - 15 SCOTT STREET The Committee considered Corporate Services Department report CRPS-10-107, dated June 14, 2010 requesting adjournment of a licensing hearing. On motion by Councillor K. Galloway - itwas resolved: "That the licensing hearing as approved by Council resolution on February 1, 2010 for 1776458 Ontario Inc., operating as Fusion Bar & Grill, 15 Scott Street, Kitchener be adjourned." CRPS-10-108 -LOTTERY BREAK OPEN TICKET REGULATIONS -COUNCIL POLICY I-880 The Committee considered Corporate Services Department report CRPS-10-108, dated June 14, 2010 requesting an amendment to Council Policy I-880. On motion by Councillor K. Galloway - itwas resolved: "That Council Policy I-880 (Lottery Break Open Tickets -Additional Terms and Conditions) be amended in the form attached to Corporate Services Department report CRPS-10-108, to reflect the changes to the Alcohol and Gaming Commission's Terms and Conditions to Break Open Ticket Lotteries that will come into effect July 1, 2010." COMMUNITY SERVICES COMMITTEE CRPS-10-109 -EXEMPTION TO CHAPTER 450 (NOISE) OF THE MUNICIPAL CODE - ALEXANDER COLVIN - GRAYWOOD COURT The Committee considered Corporate Services Department report CRPS-10-109, dated June 16, 2010 concerning a noise exemption request for a special occasion. On motion by Councillor K. Galloway - itwas resolved: "That an exemption to Chapter 450 (Noise) of the City of Kitchener Municipal Code be granted to Alexander Colvin for a wedding anniversary party at his residence at 27 Graywood Court, on July 24, 2010, between the hours of 4:00 p. m. and 11:00 p. m." CRPS-10-110 -EXEMPTION TO CHAPTER 450 (NOISE) OF THE MUNICIPAL CODE - JOHN HELLENS -ROYAL ORCHARD DRIVE The Committee considered Corporate Services Department report CRPS-10-110, dated June 16, 2010 concerning a noise exemption request for a special occasion. On motion by Councillor K. Galloway - itwas resolved: "That an exemption to Chapter 450 (Noise) of the City of Kitchener Municipal Code be granted to John Hellens for a wedding party at his residence at 177 Royal Orchard Drive, on July 10, 2010, between the hours of 3:00 p.m. and 9:00 p. m." CRPS-10-101 -EXEMPTION TO CHAPTER 450 (NOISE) OF THE MUNICIPAL CODE - BINGEMAN'S -OUTDOOR CONCERT -JULY 17, 2010 The Committee considered Corporate Services Department report CRPS-10-101, dated June 14, 2010 concerning a noise exemption request for an outdoor concert at 425 Bingeman's Centre Drive. Mr. S. Turner advised that this event was held in 2009 at which time a complaint from an adjacent neighbourhood was received. At a meeting held with Bingeman's, they shared a long term vision during discussion of matters concerning this event and as a result, staff is proposing certain conditions to apply to the outdoor event. The conditions provide that the music will cease at 11:00 p. m.; the event organizers will cover costs associated with an on- duty By-law Enforcement Officer during the event; and the amplified sound is not to exceed a noise measurement of 55 dBA, or 5dBA over apre-determined ambient noise level, whichever is less restrictive, as measured from the adjacent residential area over a 5 minute period. Mr. Turner advised that following the event a review will be undertaken to determine the appropriateness of applying these conditions to this and other future events. Councillor J. Gazzola questioned if it is reasonable to expect the event organizers to pay the costs of having a By-law Enforcement Officer on site during the event. Mr. Turner advised that an on-site Officer will provide immediate response to complaints as they may arise. He added that during the summer season the number of noise complaint calls increase substantially and it would be difficult to judge response times if there is no on-site Officer at the event. Councillor J. Gazzola requested clarification as to how the noise measurement is to be taken. Mr. Turner advised that noise measuring equipment will be used to test sound to establish an average ambient noise level from within the adjacent neighbourhood prior to the event taking place. Councillor B. Vrbanovic expressed the opinion that the proposed conditions are reasonable given the concerns raised during last years event and the long-term future plans of Bingeman's. He noted that the owner of Bingeman's had proposed the idea of an on-site Officer and Councillor Vrbanovic suggested it makes sense to be part of the business model in the same vein as hiring off-duty Police Officers to conduct on-site security. He added that area residents also think the proposal is a reasonable approach and he reiterated that the outcome of the event is to be evaluated. COMMUNITY SERVICES COMMITTEE JUNE 21.2010 - 26 - CITY OF KITCHENER 9. CRPS-10-101 -EXEMPTION TO CHAPTER 450 (NOISE) OF THE MUNICIPAL CODE - BINGEMAN'S -OUTDOOR CONCERT -JULY 17, 2010 (CONT'D) At the request of Councillor J. Gazzola, Mr. Turner agreed to report to the Committee as to the results of the evaluation undertaken following this event. On motion by Councillor B. Vrbanovic - itwas resolved: "That an exemption to Chapter 450 (Noise) of the City of Kitchener Municipal Code be granted to Bingeman's at 425 Bingeman's Centre Drive, for an outdoor concert on Saturday, July 17, 2010, between the hours of 2:00 p. m. to 11:00 p. m., subject to the following conditions: That all music must cease no later than 11:00 p. m.; and, That the event organizers cover the costs associated with having a By-law Enforcement Officer on duty during the event; and further, That the amplified sound shall not exceed a noise measurement of 55 dBA, or 5 dBA over a pre-determined ambient noise level, whichever is less restrictive, when measured from the adjacent residential area, measured over a 5 minute period." 10. CRPS-10-111 - 2010 MUNICIPAL ELECTION -COMPLIANCE AUDIT COMMITTEE The Committee considered Corporate Services Department report CRPS-10-111, dated June 16, 2010 concerning a request to create a joint Municipal Election Compliance Audit Committee. Mr. R. Gosse advised that recent amendments to the Municipal Elections Act now mandate that a Compliance Audit Committee be appointed by no later than October 1 prior to a municipal election, for a term of 4 years. The Committee's mandate is to investigate allegations by an elector regarding non-compliance of the Act in regard to a candidate's financial statement to determine if an audit by a certified auditor is warranted. In discussion with area Clerks, a joint Committee was considered to be a more efficient and effective approach. Mr. Gosse advised that all area municipalities, save and except the City of Cambridge, have agreed to pursue appointment of a joint Committee. He added that authority to make appointments to the Committee is proposed to be delegated to the area Clerks collectively to eliminate any potential or perceived conflict of a sitting member of Council and a $150. per diem is proposed for members of the Committee, to be paid only as they are required to sit. Mayor C. Zehr agreed with the approach to be taken, commenting that eliminating Council involvement ensures a greater level of autonomy and fairness. Councillor J. Gazzola requested clarification as to the need fora 4-year term of the Committee. Mr. Gosse explained that the term is proposed to accommodate any by-election that may become necessary during the 4-year term; adding that the Act also provides that the period to submit candidate financial statements can be extended up to 18 months after an election. On motion by Mayor C. Zehr - itwas resolved: "That the creation of a Joint Municipal Election Compliance Audit Committee and the Terms of Reference attached as Appendix "A" to Corporate Services Department report CRPS-10-111, be approved; and, That the City Clerk be delegated the authority to appoint members of the Joint Municipal Election Compliance Audit Committee, in consultation with the Clerks of the other participating municipalities; and further, That remuneration of $150. per diem be approved for members of the Joint Municipal Election Compliance Audit Committee." COMMUNITY SERVICES COMMITTEE 11. CSD-10-041 -AMENDMENTS TO COUNCIL POLICY I-525 (COMMUNITY INVESTMENT) The Committee considered Community Services Department report CSD-10-041, dated June 9, 2010 concerning amendments to Council Policy I-525 (Community Investment Policy). Ms. R. Willms advised that the proposed amendments relate to a review of the Framework of Funding Sources and the following grants are recommended to be added as additional funding sources: Community Development Infrastructure Grants; Inclusion Grants; Youth Recreation Grants; and Environment Grants. In addition, an amendment to In-kind Facility Grants is recommended to provide a maximum of $500. per grant. Ms. Willms advised that the maximum amount is proposed due to limited funds, which also must cover Travel Assistance Grants, with the total budget in 2010 at $7,150. Councillor J. Gazzola requested clarification of the community complexity factor of approximately 1% as referenced in clause 2.3 of the Policy. Ms. P. Houston advised that it is anticipated that requirements for community support will grow and become more complex as the City grows and accordingly, a 1% factor has been built into the funding formula. She added that the figure represents 1 % of the base grant. Councillor B. Vrbanovic questioned if the addition of the Community Development Infrastructure Grants has been vetted through the Environmental Committee. Ms. Willms advised that the grants to be added are simply being identified as an additional funding source and the terms of reference for each remains the same. Councillor K. Galloway commented that under clause 4.1 of the Policy, concerning In-Kind Facility Grants, the grants are referenced as one time only for special events; while clause 4.2.10 provides that a group may request funding for only one event per year. Ms. R. Willms explained that many requests for ongoing meeting room rentals are received which is not the intent of the grant. The grant is intended for special events held infrequently and the clause provides that an organization could be eligible once a year. Councillor K. Galloway questioned how many groups may be impacted by the maximum grant amount. Ms. Willms suggested there would be minimal impact as there are no requests being made on a regular basis at this time and in the event of a larger funding request, there is potential same could be referred to the Tier 2 level. On motion by Councillor B. Vrbanovic - itwas resolved: "That Council Policy I-525 (Community Investment) be repealed and replaced with the revised policy attached as Appendix "B" to Community Services Department report CSD-10-041, dated June 9, 2010." 12. CSD-10-039 - SKATEPARK PLANNING PROCESS The Committee considered Community Services Department report CSD-10-039, dated June 11, 2010 which provides an update on the status of a skateboard planning study, site selection process and selection criteria. Ms. S. Longstaff advised that a budget has been approved for construction of 2 additional skateboard parks; the first to be constructed in 2014-2015 and the second in 2016-2017. Planning will involve identifying optimal locations, the assessment of which will be evaluated under a site selection criteria matrix and a shortlist will be formulated for consultation with the public at Open House sessions to be held in the fall 2010. A report will follow in late 2010 for the Committee's consideration of the final two preferred site selections. Ms. Longstaff advised that the purpose of the report this date is to seek input from the Committee on the site selection criteria. Councillor J. Gazzola questioned the numbers involved in this sport given the dollars to be spent over the next few years to provide facilities. Mr. D. Ritz advised that specific numbers are unknown as current facilities are free of charge and therefore, no attendance records are available. He added that many engaged in the sport do not necessarily attend a facility preferring to engage in the sport on City streets. Mr. Ritz suggested that staff could undertake COMMUNITY SERVICES COMMITTEE 12. CSD-10-039 - SKATEPARK PLANNING PROCESS (CONT'D) a random counting of attendance at The AUD facility to obtain some indication of numbers involved there. Mr. M. Hildebrand added that the portable skateboard unit is well used and very popular among youth, suggesting involvement in the sport is high. Councillor J. Gazzola questioned the weighting to be applied to the site selection criteria. Ms. Longstaff advised that a weighting has not yet been considered as staff intend to consult with the public to determine what value they may apply to the criteria. Mr. Ritz added that the Committee's views in regard to the criteria is also requested. Mayor C. Zehr raised concerns that the site selection process is taking place well ahead of the proposed design and construction, the first of which is not to take place until 2014-2015. He suggested that undertaking public consultation now may raise a level of expectation for an earlier construction timeframe. He added that changes may take place over the time lag between this process and actual construction that may result in the need for differing criteria to be used. Mr. Ritz advised that the primary focus of this process will be on site selection notwithstanding some aspects of design are included. He added that staff intend to use this opportunity to educate interested parties on other available options, such as the facility at The AUD and the facility to be included in McLennan Park. Mayor Zehr cautioned that a clear understanding of the timeframe for construction must be conveyed during the public consultation process. 13. CSD-10-046 - 2010 COMMUNITY RESOURCE CENTRE HIGHLIGHTS The Committee considered Community Services Department report CSD-10-046, dated June 10, 2010 which provides an update on Community Resource Centre activities. Ms. D. Campbell provided an update on the development of Community Centres from 1970 to present, noting substantial growth in population over that time period resulting in need for expanded community facilities, having amulti-purpose focus, to meet recreational and socials needs of Kitchener residents. Future plans over 2010-2011 include: completion of the Kingsdale and Bridgeport Community Centre construction projects by end of March 2011; development of the Doon Pioneer Park Centre business plan to commence in fall 2010; and partnership development with the Multi-Culture Centre for settlement workers in select Community Centres. Ms. Campbell added that currently 29 active Neighbourhood Associations contribute substantial volunteer time to enhance the quality of their neighbourhoods through planning and organizing recreational programming in Community Centres and other facilities. 14. CSD-10-045 -TURF OPERATIONS -COMMUNITY SERVICES OPERATIONS DIVISION The Committee considered Community Services Department report CSD-10-045, dated June 16, 2010 which provides an update on the resources and status of Operations turf /grass cutting to date, save and except sports fields. Mr. J. Witmer advised that staff began cutting operations on April 27, two weeks earlier than in 2009 due to favourable weather conditions. Unseasonal temperatures and bans on use of pesticides /herbicides has created challenges in regard to weed control; in particular, with the proliferation of dandelions. Operations staff worked with the Corporate Contact Centre to address complaints and ensure consistent messaging to the public. Staff is experimenting with corn gluten to reduce weed growth; however, this application is cost prohibitive and staff is continuing to seek out more cost effective solutions. Mr. Witmer advised that turf is being maintained at approximately 96% of the standard range of cut height; however, Operations' self-imposed objective is only at a compliance level of approximately 52%. Mr. Witmer advised that approximately 13% of the annual turf maintenance budget has been spent, noting that in the past two budget deliberations, additional resources at an approximate cost of $170,000. have been identified and requested. Due to budget constraints the requests were not approved and a conscious decision has been made not to utilize overtime in 2010 also due to budget constraints. Mayor C. Zehr referred to the chart demonstrating compliance levels in respect to Operations' objective which suggests a 50-50 compliance rate. Mayor Zehr commented that this level is COMMUNITY SERVICES COMMITTEE 14. CSD-10-045 -TURF OPERATIONS -COMMUNITY SERVICES OPERATIONS DIVISION (CONT'D) difficult to accept, recognizing that it is not a staff performance issue but rather a resource issue. He stated that this is an area subject to a high level of public complaint and serious thought should be given as to how to address an increased level of compliance. Mayor Zehr referred to a previous suggestion to involve citizens in taking over and maintaining cul-de-sacs, questioning if this suggestion is still being pursued. He also suggested that consideration be given to a program to work with citizens in the control of weeds. Mr. Witmer suggested that a review of previous discussions could be undertaken and a report brought back with options and associated implications. Councillor K. Galloway questioned the cost of increasing resources to meet a 2 or 3 week cutting cycle. Mr. Witmer advised that staff have only looked at costs in respect to meeting a 3 week cycle which would require an additional $170,000. In respect to a 2 week cycle, he suggested that the number of staff to meet this cycle would be substantial and he would want to ensure the program is appropriately staffed for the season so as not to incur over-staffing. He added that a 3 week cycle is preferred although it would not necessarily mean cut height objectives would be met, especially in the early part of the season when grass grows more quickly. Councillor K. Galloway inquired if the public has been asked if they would financially support an increased service level. Mr. Witmer advised that public consultation has not been undertaken since a review in 2005 but suggested if directed, staff could undertake a public survey. Councillor K. Galloway questioned the feasibility of bringing in temporary staff in the early part of the season when the work is more labour intensive. Mr. Witmer suggested that given the training required in use of heavy equipment it may be more efficient to have existing staff work overtime to meet the objectives and he would want to review all implications associated with hiring temporary staff; particularly, in respect to safety issues. Councillor J. Gazzola questioned what the percentage might be in respect to meeting objectives if an additional $170,000. was approved. Mr. Witmer advised that a review of variations by standards would be required to determine how much difference the additional dollars would make in compliance levels. Councillor B. Vrbanovic questioned if use of additional part time staff in evenings only, rather than overtime, has been investigated. Mr. Witmer advised that staffing has not been looked at in this context, adding that Operations has purposely avoided using overtime in 2010 to stay within budget. He pointed out that weather also plays a major role in dictating growth and how staff is able to respond. Mr. Witmer added that the additional $170,000. is also needed to address an increase in new turf areas to be maintained. He stated that even at the increased service level resources will need to be managed carefully to ensure the program is handled effectively and within an appropriate level of safety. Councillor B. Vrbanovic questioned if best practices in other municipalities have been investigated. Mr. Witmer advised that discussions are held regularly with area municipalities and cities outside the Region in respect to all aspects of Operations activities to determine the best resources and skill sets. Councillor Vrbanovic inquired if existing Operations staff has been provided opportunity to bring forward ideas and suggestions for cost effective savings. Mr. Witmer stated that he is open to and always available to have discussions with frontline staff and welcomes their ideas and suggestions. Councillor G. Lorentz referred to the fee for service paid by the Region of Waterloo to the City to undertake turf maintenance on Regional roads, asking what standard is applied in this instance and if the additional $170,000. would include resources and equipment needed for Regional roads. Mr. Witmer advised the latter would not be used for Regional roads and the Region requires a standard of a 2 week cutting cycle. Mr. Witmer pointed out that this service is under contract with the Region and the Region pays the City a lump sum for the seasonal work. Councillor Lorentz questioned if the resources would be used for City turf maintenance if there was no contract with the Region. Mr. Witmer stated that theoretically these resources could be used to meet the City's commitments; however, he pointed out that the equipment is specifically used for Regional roads and is separate from City equipment. Councillor Lorentz questioned why the City undertakes the work for the Region and Mr. Witmer advised that it was determined to be a more cost effective approach. He added that the contract is being monitored to determine how close the City is to meeting the standard and if the lump sum is COMMUNITY SERVICES COMMITTEE JUNE 21.2010 - 30 - CITY OF KITCHENER 14. CSD-10-045 -TURF OPERATIONS -COMMUNITY SERVICES OPERATIONS DIVISION (CONT'D) sufficient. Councillor Lorentz inquired if priority is given to areas within a Heritage Conservation District (HCD). Mr. Witmer advised that no direction has been given to elevate HCD's to a higher priority and are currently at the same standard of a 3 week cycle. Councillor Lorentz questioned the feasibility of having citizens naturalize cul-de-sacs or small crescents to other than grass. Mr. Witmer advised that this is not without challenges in that citizens must firstly be inclined to do so and subsequently, to be responsible for maintenance. He added that staff is investigating potential to include this type of program within the subdivision process so it is addressed at the outset. Councillor J. Gazzola questioned if staff is certain the City is recouping all expenditures for the work done under the Regional contract. Mr. Witmer advised that the contract is split between summer and winter works, with summer work being paid in a lump sum and winter work geared toward actual costs. He added that the summer work can be prioritized to maintain costs within the lump sum provided. Councillor Gazzola questioned if resources are applied firstly to the Region and Mr. Witmer advised that the City currently has dedicated staff for the Regional work, who may be shifted as needed to manage the City's activities. Mayor C. Zehr commented that the Regional contract is already in place and accordingly, is immaterial; adding that it is being monitored and if overages are experienced there is a means to adjust same. He suggested that staff be directed to report prior to the 2011 budget deliberations on a plan of action to address the deficiency in the City's turf maintenance program. On motion by Mayor C. Zehr - itwas resolved: "That Community Services Department report CSD-10-045 (Turf Operations - Community Services Operations Division), dated June 16, 2010, be received for information; and further, That staff prepare a report for consideration prior to the 2011 budget deliberations, to establish a plan as to how Community Services Operations Division can meet turf maintenance objectives commencing in 2011." 15. CAO-10-026 -ONLINE COMMUNICATIONS STRATEGY & CORPORATE SOCIAL MEDIA POLICY The Committee considered Chief Administrator's Office report CAO-10-026, dated June 16, 2010 outlining an Online Communications Strategy and Corporate Social Media Policy. Mr. M. May advised that the proposed strategy and Corporate policy was presented in detail at Council's June 14 Strategy Session, as outlined in report CAO-10-024. The report this date provides an update on matters resulting from the Strategy Session and a more detailed summary of the Corporate Social Media Policy. Councillor J. Gazzola referred to the numerous recommendations contained in the original report and questioned if by approving the recommendations in CAO-10-026 if all recommendations in CAO-10-024 are by association approved. Mr. May advised that the current report provides 2 recommendations, the first to approve the Online Communications Strategy and the second to approve the Corporate Social Media Policy; and in approving these two recommendations all recommendations arising from the strategy are approved overall. Councillor J. Gazzola questioned the financial impact to the Communications Division and throughout the Corporation; and in particular, the costs associated with staff training. Mr. May advised that it is intended to implement the strategy within existing staff resources and training would likely be a half day session in-house. He added that initial implementation is to be done through shifting of priorities and only in the longer term did he envision the need to add additional staff that would be dedicated to online communications. Councillor J. Gazzola COMMUNITY SERVICES COMMITTEE 15. CAO-10-026 -ONLINE COMMUNICATIONS STRATEGY & CORPORATE SOCIAL MEDIA POLICY (CONT'D) asked that Mr. May provide an indication of the initial costs of implementation, as well as, the long term vision for the program prior to final consideration at the June 28 Council meeting. The following motion was Carried Unanimously. On motion by Councillor B. Vrbanovic - itwas resolved: "That the City of Kitchener Online Communications Strategy, as attached to Chief Administrator's Office report CAO-10-024, dated June 9, 2010, be approved; and further, That the Corporate Social Media Policy, as attached to Chief Administrator's Office report CAO-10-024, and as summarized in addendum report CAO-10-026, dated June 16, 2010, be approved." 16. FIN-10-115 -SINGLE SOURCE -NATURAL GAS REGULATOR RUNS The Committee considered Financial Services Department report FIN-10-115, dated June 11, 2010 concerning sole sourcing provisions for the Huron Road and Traynor Avenue District Regulator Stations. Mr. L. Jones advised that Lakeside Process Controls is the only known supplier that can provide all required components, with other industry competitors having to team together using multi-service providers to supply comparable products and services. The company uses proven industry standard products and because there are only 3 district stations, it is important to use standardized mechanical components to ensure a predictable operation; maintenance competency; and consistent training to all first responders to emergency calls. Mr. Jones advised that the Huron Road station requires noise attenuation measures and the company is the only known distributor of a noise attenuating regulator. Councillor J. Gazzola raised concerns in regard to sole sourcing. Mr. Jones advised that there are only 2 significant suppliers in the industry and suggested there is not a large enough market to support more. Councillor Gazzola questioned the impact if a team approach was taken. Mr. Jones advised that some companies are capable of undertaking assembly but cannot provide service for the remaining components, all of which would be out-sourced to sub-contracts. Councillor K. Galloway questioned if consultation has been undertaken with area residents in regard to construction of the Huron Road station. Mr. Jones advised that initial consultation has taken place and it is intended to go back for further consultation on the proposed lay-out of the station, including the noise attenuation measures. Mayor C. Zehr agreed with the approach of using a select source, commenting that safety is paramount and in a consortium the likelihood is greater in a problem situation of blame being deflected from one to the other. He pointed out that sole sourcing has been used previously, commenting that quality and accountability is critical, and that safety should be the number one priority. On motion by Mayor C. Zehr - itwas resolved: "That Lakeside Process Controls be approved as the single source for the design, supply, assembly, pressure testing, commissioning, training, and development of maintenance procedures for five sets of regulators and associated components ("regulator runs") at two of the City's district regulator stations; one located on Huron Road and the other on Traynor Avenue." COMMUNITY SERVICES COMMITTEE 17. FIN-10-081 - 2009 DEVELOPMENT CHARGES RESERVE FUND Financial Services Department report FIN-10-081, dated May 31, 2010, concerning the Treasurer's annual statement of the Development Charge Reserve Fund, was received as information. 18. ADJOURNMENT On motion, the meeting adjourned at 3:47 p. m. Janet Billett Committee Administrator