HomeMy WebLinkAboutFIN-10-114 - T10-076 - Road Seal Resurfacingl
REPORT
REPORT TO: Mayor Carl Zehr & Members of Council
DATE OF MEETING: 2010-06-28
SUBMITTED BY: Larry Gordon, Director of Supply Services
PREPARED BY: Larry Gordon, Director of Supply Services (2214)
WARD(S) INVOLVED: N/A
DATE OF REPORT: 2010-06-28
REPORT NO: FIN 10-114
SUBJECT: T10-076 -Road Seal Resurfacing
RECOMMENDATION:
That tender T10-076, Road Seal Resurfacing, be awarded to MSO Construction Limited,
Etobicoke, Ontario at their reduced tender price of $147,058., plus H.S.T. of $19,117.54, for a
total of $166,175.54, and further that the Mayor and City Clerk be authorized to execute an
agreement satisfactory to the City Solicitor.
BACKGROUND:
The City of Kitchener's Engineering and Operations staff develop a prioritized list of streets to
apply a road seal treatment to each year. This list of streets is selected based on the dollar
amount budgeted annually. The road seal treatment is applied to tar and chip roads that need
to be sealed due to bleeding tar and cracks on the road and provide five to seven years of life
expectancy. This product is applied at a very low cost compared to reconstructing the road with
all new asphalt.
REPORT:
Tenders were advertised publicly in The Record, the Daily Commercial News, on the City of
Kitchener website and the Internet through the Ontario Public Buyers Electronic Tendering
Information System. Six (6) potential bidders downloaded tender documents, and by the closing
date of Thursday June 10th, 2010, one (1) tender had been received.
The bid from MSO Construction was over the 2010 budget of $161,216.62. Sherwood Avenue,
from Rosemount to Krug Street, was removed from the tendered work to ensure the work would
be within the budget available.
1 ix) - 1
The following tender was received:
TOTAL BID
PRICE
MSO Construction Ltd. Etobicoke ON $166,005.
The tenders were reviewed by R. Trussler, Construction Project Manager, who concurs with the
above recommendation.
FINANCIAL IMPLICATIONS:
Funding will be provided from Work Order 187 & 11388
Financial Report is attached.
Budget estimate is $161,216.62.
Any surplus funds will remain in this account to be used in future years.
ACKNOWLEDGED BY: Dan Chapman, General Manager of Financial Services and City
Treasurer
1 IX~ - 2
ROAD SEALING (Formerly Slurry Seal)
WORK ORDER #187 & 11388
AS at June 14, 2010
Funding Sources
Current Balance 161,216.62
Total Revenue Projected 161,216.62
Projected Expenditures
Tender Request T10-076 147,058.00
HST- (Net of Rebate) on T10-076 2,588.22
Projected Expenses (Encumbered) 5,658.25
Projected Expenses (Unencumbered) 5,500.00
Total Expenditures Projected 160,804.47
Projected Surplus 412.15
Any surplus funds will remain in this account to be used in future years.
1 ix) - 3