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HomeMy WebLinkAboutFinance & Corp - 2003-04-28FINANCE & CORPORATE SERVICES COMMITTEE MINUTES APRIL 28~ 2003 CITY OF KITCHENER The Finance and Corporate Services Committee met this date, chaired by Councillor B. Vrbanovic, commencing at 1:40 p.m., with the following members present: Mayor C. Zehr, Councillors M. Galloway, J. Smola, G. Lorentz and C. Weylie. Others Present: Ms. P. Houston, Ms. S. Adams, Ms. R. Pitfield, Ms. C Ladd, Ms. G. Luciantonia, Ms. S. Keeping, Ms. J. Sheryer, and Messrs. J. Fielding, G. Sosnoski, B. Page, D. Paterson, G. Borovilos, S. Turner, M. Grummett, M. Bolger, D. Quinn, H. Gross and R. Gosse. 1. CRPS-03-074 - REQUEST FOR EXEMPTION FROM MUNICIPAL CODE 450 (NOISE) - 599 GUELPH STREET - HABITAT FOR HUMANITY BUILD - MAY 24 - 31, 2003 The Committee was in receipt of Corporate Services Department a report CRPS-03-074, dated April 22, 2003, recommending an exemption from Municipal Code Chapter 450 (Noise) for a Habitat for Humanity build to take place from May 24 - 31,2003, at 599 Guelph Street. It was resolved: "That an exemption to Chapter 450 (Noise) of the City of Kitchener Municipal Code be granted to the Rotary Clubs of Kitchener-Waterloo for a Habitat for Humanity "Adopt a Home" build at 599 Guelph Street between the hours of 7:00 AM to 9:30 PM daily, from May 24, 2003, to May 31,2003." CRPS-03-075 - REQUEST FOR EXEMPTION FROM MUNICIPAL CODE CHAPTER 450 (NOISE) - HOPE LUTHERAN CHURCH, 30 SHAFTSBURY CRESCENT - JUNE 20, 2003 The Committee was in receipt of Corporate Services Department report CRPS-03-075 dated April 22, 2003, recommending an exemption from Municipal Code Chapter 450 (Noise) for an outdoor youth concert to take place at Hope Lutheran Church, 30 Shaftsubry Drive, on June 20, 2003. It was resolved: "That an exemption to Chapter 450 (Noise) of the City of Kitchener Municipal Code be granted to Hope Lutheran Church, 30 Shaftsbury Drive for an outdoor youth concert in the church parking lot, between the hours of 6:30 PM to 10:30 PM on June 20, 2003." CRPS-03-073 - ADMINISTRATIVE AMENDMENTS TO COUNCIL POLICY 1-148 (MUNICIPAL FREEDOM OF INFORMATION & PROTECTION OF PRIVACY ACT - APPOINTMENTS) The Committee was in receipt of Corporate Services Department report CRPS-03-073, dated April 22, 2003, recommending administrative amendments to Council Policy I-148 (Municipal Freedom of Information and Protection of Privacy Act -Appointments). It was resolved: "That Council Policy 1-148 (MUNICIPAL FREEDOM OF INFORMATION AND PROTECTION OF PRIVACY ACT -APPOINTMENTS) be amended as contained in the draft amended policy attached to Corporate Services Department report CRPS-03-073." FINANCE & CORPORATE SERVICES COMMITTEE MINUTES APRIL 28, 2003 47 CITY OF KITCHENER 4. FIN-03-020 - NATURAL GAS RATES - ONTARIO ENERGY BOARD APPROVED RATE RIDER FOR UNION GAS LTD. The Committee was in receipt of Financial Services Department report FIN-03-020, dated April 23, 2003, recommending Kitchener Utility not implement the Ontario Energy Board approved natural gas rate rider for Union Gas Ltd., and the situation be further reviewed prior to July 1, 2003. On motion by Councillor M. Galloway it was resolved: "That no action be taken on the implementation of the Ontario Energy Board approved natural gas rate rider for Union Gas Ltd. slated for effect May 1,2003; and further, That this recommendation be reviewed prior to July 1,2003." CRPS-03-076-REQUEST FOR REDUCE LICENCE FEE TEMPORARY MARKET - DaaN HERITAGE CROSSROADS - FIRE FIGHTERS' MUSTER - MAY 24, 2003 RETAIL The Committee was in receipt of Corporate Services Department report CRPS-03-076, dated April, 23,2003, requesting the Committee's direction with respect to a request received from Doon Heritage Crossroads for a reduced licence fee for a Temporary Retail Market to be held in conjunction with the Fire Fighters' Muster, Games and Parade on May 24, 2003, at Doon Heritage Crossroads. On motion by Mayor C. Zehr it was resolved: "That the request of Doon Heritage Crossroads for a reduced licence fee for a Temporary Retail Market to be held on May 24, 2003, in connection with the Fire Fighters' Muster, be approved, provided the necessary licence is obtained and that the reduced fee of $10.00 be applicable." CRPS-030-076 - REQUEST FOR OUTDOORFOOD VENDORS - DaaN HERITAGE CROSSROADS - FIRE FIGHTERS' MUSTER - MAY 24, 2003 The Committee was in receipt of Corporate Services Department report CRPS-03-077, dated April 23, 2003, requesting the Committee's direction with respect to a request received from Doon Heritage Crossroads to invite 3 food vendors to sell various food items during the Fire Fighters' Muster at Doon Heritage Crossroads on May 24, 2003. On motion by Mayor C. Zehr it was resolved: "That the request of Doon Heritage Crossroads to invite three food vendors to operate at the Fire Fighters' Muster, Games and Parade on May 24, 2003, at 10 Huron Road, be approved, providing the necessary licence, including Health and Fire approval, is obtained." CRPS-03-078- REQUEST TO OPERATE 2 HOT DOG CARTS - 273 STOKE DRIVE & 112 WEXFORD CRESCENT ANNUAL GARAGE SALE - MAY 2, 2003 The Committee was in receipt of Corporate Services Department report CRPS-03-078 dated April 23, 2003, seeking the Committee's direction with respect to a request received from Les Halat for permission to operate two hotdog carts at an area garage sale on May 3, 2003. It was noted in the agenda that any recommendation from this Committee will be considered at the Special Council meeting this date. FINANCE & CORPORATE SERVICES COMMITTEE MINUTES APRIL 28, 2003 45 CITY OF KITCHENER CRPS-03-078- REQUEST TO OPERATE 2 HOT DOG CARTS - 273 STOKE DRIVE & 112 WEXFORD CRESCENT ANNUAL GARAGE SALE - MAY 2, 2003, CONT'D On motion by Councillor C.Weylie it was resolved: "That the request of Les Halat to operate two hot dog carts, one at 273 Stoke Drive and one at 112 Wexford Crescent, during the annual Community Garage Sale on May 3, 2003, be approved, provided the necessary licence, including Health and Fire approval, is obtained." CRPS-03-077 - REQUEST TO OPERATE BARBECUE - REQUEST FOR EXEMPTION FROM MUNICIPAL CODE CHAPTER 450 (NOISE) - ANNUAL GARAGE SALE - CHRIST LUTHERAN SCHOOL, 46 TRAFALGER AVENUE - MAY 30, 2003 The Committee was in receipt of Corporate Services Department report CRPS-03-079, dated April 23, 2003, seeking the Committee's direction with respect to a request received form Christ Lutheran Church PTA to operate a barbecue at their garage sale on May 30, 2003, at the school. On motion by Councillor J. Smola it was resolved: "That the request of Christ Lutheran School PTA to operate a barbecue during the annual Garage Sale on May 30, 2003 at 146 Trafalgar Avenue, be approved, provided the necessary licence, including Health and Fire approval, is obtained; and further, That the Christ Lutheran School PTA be granted an exemption from Chapter 450 (Noise) of the City of Kitchener Municipal Code in conjunction with an event at 146 Trafalgar Avenue on May 30, 2003." 9. CRPS-03-080- REQUEST TO OPERATE HOT DOG CART HOCKEY - 72 WILSON AVENUE - MAY 10, 2003 KITCHENER MINOR The Committee was in receipt of Corporate Services Department report CRPS-03-080, dated April 23, 2003, requesting the Committee's direction with respect to request from Kitchener Minor Hockey to operate portable barbecues at Patrick Doherty Arena on May 10, 2003. On motion by Councillor it was resolved: "That Kitchener Minor Hockey Association be granted permission to operate portable barbecues at 72 Wilson Avenue on May 10, 2003, provided the necessary licence, including Health and Fire approval, is obtained." 10. APPROVAL OF 2003 BUDGET - KITCHENER DOWNTOWN BUSINESS ASSOCIATION The Committee was in receipt of correspondence from Mr. M. Schreiter, Executive Director, Kitchener Downtown Business Association, dated April 23, 2003, attached to which is the 2003 budget for the Association, and the Auditor's report on their 2002 Financial Statements. Mr. Schreiter was in attendance to present the budget and answer any question the Committee might have. FINANCE & CORPORATE SERVICES COMMITTEE MINUTES APRIL 28, 2003 49 CITY OF KITCHENER 10. APPROVAL OF 2003 BUDGET - KITCHENER DOWNTOWN BUSINESS ASSOCIATION, CONT'D On motion by Councillor J. Smola it was resolved: "That the 2003 budget of the Kitchener Downtown Business Association be accepted, as attached to correspondence from Mr. M. Schreiter, Executive Director, dated April 23, 2003." 11. APPROVAL OF 2003 - 2004 BUDGET - BELMONT IMPROVEMENT AREA The Committee was in receipt of correspondence from Ms. P. Ridley, Treasurer, Belmont Improvement Area, dated April 11, 2003, attached to which is the 2003-2004 budget for the Improvement Area. On motion by Councillor C. Weylie it was resolved: "That the 2003-2004 budget for the Belmont Improvement Area be accepted, as attached to correspondence from Ms. P. Ridley, Treasurer, dated April 11,2003." 12. CRPS-03-042 - LITTER RECEPTACLES ON COMMERCIAL SITES The Committee was in receipt of Corporate Services Department report CRPS -03-042, dated April 21, 2003, recommending an amendment for Municipal Code Chapter 665 (Property Standards for Maintenance and Occupancy), and the Urban Design Manual, to require the placement of litter receptacles on commercial sites. Messrs. S. Turner and B. Page were in attendance to represent the report and answer any questions the Committee might have in this regard. Mr. Turner noted that the direction from this Committee was to investigate mandatory placement of litter receptacles at commercial plazas. The staff investigation revealed a need for litter receptacles on all commercial properties, as well as on industrial and multi-unit residential properties. Mr. Turner assured the Committee that Enforcement staff would not undertake inspections of all properties to determine compliance with this proposed amendment; however, such a by-law would provide the necessary tools to handle problems as they arise. Mr. Turner also advised that the proposed amendment to Municipal Code Chapter 665 relates to existing development, while the proposed change to the Urban Design Manual relates to requiring litter receptacles on new commercial sites. Mayor Zehr noted that the City does not locate litter receptacles in City parks during the winter months, and stated that if litter receptacles are to be made mandatory on private properties, they should also be required on City owned lands. Community Services staff were directed to report to Committee before the end of the summer on how to ensure placement of litter receptacles on City property for 12 months of the year. On motion by Mayor C. Zehr it was resolved: "That a by-law be considered at a future Council meeting to amend the City of Kitchener Municipal Code Chapter 665 (Property Standards) to require a sufficient number of litter receptacles be situated throughout the exterior of commercial, industrial, and multi-unit residential sites, to be readily accessible for use by the occupants or patrons of the premises; and further, That the Urban Design Manual Section DS.C.3, Landscape Design, be revised to include direction for the installation of Litter Receptacles on Commercial Sites." FINANCE & CORPORATE SERVICES COMMITTEE MINUTES APRIL 28, 2003 50 CITY OF KITCHENER 13. MEMORANDUM & SSD-03-013- REQUEST FOR CITY SUPPORT BUSINESS & EDUCATION PARTNERSHIP OF WATERLOO REGION 14. The Committee was in receipt of a memorandum from Mr. D. Paterson, dated April 10, 2003, attached to which is a copy of the Strategic Services Department report SSD-03-013, dated April 1, 2003. Both documents related to the request of the Business and Education Partnership of Waterloo Region for assistance from the City of Kitchener for their work, including financial assistance. The documentation also provides the recommendation of the Safe & Healthy Community Committee from its February 18, 2003, meeting. Ms. Paula Crow, Executive Director of the Business and Education Partnership of Waterloo Region was in attendance, explained the work of the Business and Education Partnership, and how the funding received to date has been spent. On motion by Councillor G. Lorentz it was resolved: "That a partnership be established with the Business and Education Partnership of Waterloo Region, and staff continue to explore opportunities to assist this group's work in the community; and, That a financial contribution of $5,000. be approved for the Business and Education Partnership; and further, That the Business and Education Partnership be requested to provide a report to the City within one year outlining how the City's funds have contributed to positively improving the career opportunities of youth in the community." KITCHENER PUBLIC LIBRARY ASSESSMENT STUDY - BECKMAN ASSOCIATES LIBRARY CONSULTANTS Ms. M. Walshe, Ms. D. Slimmon, and Mr. B. Issac were in attendance on behalf of the Kitchener Public Library Board to present the findings of the Kitchener Public Library Assessment Study prepared by Beckman Associates Library Consultants, and to seek support from This Committee and City Council to proceed with Phase 2 of the Study. Some of the findings of the Assessment Study include: · Kitchener residents consider the Library to be one of the most important services provided by the City; · the current location and size of the Main Library are not adequate to accommodate current usage and will not accommodate further expansion; · the present size of the Main Library of 81,850 gross square feet is currently 20,000 g.s.f. short of being adequate for current usage; · by 2016, the Main Library should have an area of 128,975 g.s.f, to serve a projected population of 234,500; · substantially inadequate parking; and, · the Main Library has been found to be deficient in 11 of the 16 criteria set out by the provincial, national and international library associations. Mr. B. Issac read aloud a recommendation for this Committee's consideration. Based on the Beckman Report findings that the current Main Library and its site are not adequate for expansion, Mr. Issac requested City Council support the Library Board's decision to move forward with Phase 2 of the Needs Assessment for a new Main Library. FINANCE & CORPORATE SERVICES COMMITTEE MINUTES APRIL 28, 2003 51 CITY OF KITCHENER 14. KITCHENER PUBLIC LIBRARY ASSESSMENT STUDY - BECKMAN ASSOCIATES LIBRARY CONSULTANTS, CONT'D Mayor Zehr questioned what would be included in Phase 2 of the study, and the timing for Phase 2. Mr. Issac responded that Phase 2 will identify the design elements for a 128,975 g.s.f. Main Library Building, including , among other things: mechanical, electrical, and communications requirements, and will also include an estimate cost for the building. Mayor Zehr requested that Phase 2 of the assessment be presented to this Committee at its May 26, 2003 meeting, and Mr. Issac agreed. The Committee referred to other options recently presented such as combining Library Services with other municipalities, and the preliminary proposal of the Centre Block Steering Committee, and Mr. J. Fielding assured the Committee that the full range of options will be taken into consideration in preparation of Phase 2 of the Needs Assessment. When questioned about timing for this project, the Committee was advised that Phase 2 of the report will be presented on May 26th, and Mr. Fielding advised that a final report will be presented to this Committee in February 2004. On motion by Councillor M. Galloway it was resolved: "That Kitchener City Council supports the Kitchener Public Library Board's decision to move forward with Phase 2 of the Needs Assessment for a new Main Library, including key functional and design requirements, and a review of possible site options for a new Main Library." 15. CRPS-03-017 - ON-LINE PAYMENT OF PARKING TICKETS 16. The Committee was in receipt of Corporate Services Department report CRPS-03-017, dated April 22, 2003, recommending the implementation of on-line services, through the City's web site, to allow for payment of parking tickets. Messrs. S. Turner and M. Grummett were in attendance to support the recommendation in the report. The Committee questioned the City's prior commitment to partner with the Town of Markham with respect to the City's web site. Mr. Grummett noted this is a good pilot project, and will not require a large investment in infrastructure; further, this type of application is not included in the Town of Markham web site. On motion by Councillor C. Weylie it was resolved: "That the Mayor and City Clerk be authorized to execute an agreement with the RBC Royal Bank and Teranet Enterprises Inc., subject to the satisfaction of the City Solicitor, to provide the service of allowing people to pay Parking Infraction Notices on-line via the City of Kitchener's web site; and further, That the 2004 and 2005 Operating Budget of the By-law Enforcement Division be adjusted to reflect the increased cost of providing the service of on-line parking ticket payments via the City's web site." DTS-03-066 - SANDROCK GREENWAY - SANITARY TRUNK SEWER FLOOD RELIEF STUDY - PROJECT SCOPE & BUDGET EXPANSION The Committee was in receipt of Development & Technical Services Department report DTS-03- 066, dated April 22, 2003, recommending a budget increase to allow for comprehensive field investigations to identify sewer inflow sources with respect to the Sandrock Greenway Sanitary Truck Sewer Flood Relief Study. FINANCE & CORPORATE SERVICES COMMITTEE MINUTES APRIL 28, 2003 52 CITY OF KITCHENER 16. DTS-03-066 - SANDROCK GREENWAY - SANITARY TRUNK SEWER FLOOD RELIEF STUDY - PROJECT SCOPE & BUDGET EXPANSION, CONT'D 17. On motion by Councillor G. Lorentz it was resolved: "That with respect to the Sandrock Greenway Sanitary Trunk Sewer Flood Relief Study, the budget for Index No. 855743 be increased from $90,000 to $150,000 to undertake more comprehensive field investigations to identify sewer inflow sources at the Sandrock Greenway prior to selecting a preferred alternative." DTS-03-071 - STORM CONNECTION PROGRAM - CURRENT APPLICATIONS 18. The Committee was in receipt of Development & Technical Services Department report DTS-03- 071, dated April 24, 2003, recommending that current applications for the storm connections program be paid from the storm connection fund and the sanitary utility fund. On motion by Councillor G. Lorentz it was resolved: "That funding for the current applications for the storm connections program be provided from the storm connection fund and the sanitary utility fund." PROVINCIAL GOVERNMENT MUNICIPAL FINANCING AUTHORITY AND OPPORTUNITY BONDS The Committee was in receipt of a Bulletin from the Municipal Finance Officers' Association of Ontario, dated April 23, 2003, advising of the Provincial Government's formal announcement of the establishment of the Ontario Municipal Economic Infrastructure Financing Authority (OMEIFA) and the first issue of Opportunity of Bonds by OMEIFA. Mayor Zehr put forward a motion that 2003 debenture financing be used for the City's infrastructure program, subject to the availability of Opportunity Bonds, and staff be directed to report on what benefits there may be to accelerating the infrastructure program in order to take advantage of these Opportunity Bonds. On motion by Mayor C. Zehr it was resolved: "That notwithstanding Council's resolution of January 20, 2003, approving debenture financing in 2003, of $1,744,000. for the new Kitchener Market, for a term not to exceed 10 years; and, subject to the availability of Ontario Opportunity Bonds issued by the Ontario Municipal Economic Infrastructure Financing Authority (OMEIFA); That the debenture financing approved for 2003 be re-allocated to road resurfacing and bridge rehabilitation, in the form of an Ontario Opportunity Bond; and further, That staff report to a future Finance & Corporate Services Committee meeting on the financial feasibility of accelerating the City's infrastructure replacement program in order to take advantage of the reduced interest rate provided under the OMEIFA loans program." 19. ADJOURNMENT On motion, the meeting adjourned at 3:21 p.m. Dianne H. Gilchrist Committee Administrator