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HomeMy WebLinkAboutCommunity Svcs - 2003-04-28COMMUNITY SERVICES COMMITTEE MINUTES APRIL 28~ 2003 CITY OF KITCHENER The Community Services Committee met this date Chaired by Councillor G. Lorentz, commencing at 3:45 p.m. with the following members present: Mayor C. Zehr and Councillors C. Weylie, M. Galloway and J. Smola. Councillor B. Vrbanovic was in attendance for part of the meeting. Officials Present: Ms. P. Houston, Ms. S. Adams, Ms. C. Legault, Ms. R. Pitfield, Ms. J. Billett and Messrs. J. Fielding, G. Melanson, K. Baulk, P. Wetherup, M. Hildebrand, W. Sleeth, S. Turner and G. Richardson. 1. CSD-03-072 - KIWANIS PARK - DESIGNATION OF "DOG FREE STATUS" The Committee was in receipt of Community Services Department report CSD-03-072 dated April 23, 2003 prepared in response to a request from the Kiwanis Club of Twin Cities asking the City to designate Kiwanis Park as dog free and correspondence dated April 14, 2003 from Mr. Tom Bevenborn, Chair, Kiwanis Park Operating Committee, in support of the Club's request. The Committee was also in receipt of correspondence circulated this date from Dr. K. Thomas, Veterinarian, dated April 27, 2003 expressing opposition to the proposed ban on dogs in the park. A number of area residents were in attendance this date to speak to this issue. Councillor G. Lorentz advised that members of Council had only recently become aware of the staff report listed on the Committee's agenda this date and pointed out that public consultation had not yet taken place with respect to the issue. He explained that several processes involving issues related to the park are ongoing and in the interest of ensuring a better understanding of all issues, the Committee would not proceed to consider the Kiwanis request until such time as a public process is completed. Councillor J. Smola confirmed that confusion has been created by bringing this issue forward in isolation of the current Strategic Plan development process for the park. Mr. J. Fielding, Chief Administrative Officer, extended an apology on behalf of the City's administration to all those in attendance and to members of Council, advising that staff had acted prematurely in bringing this report forward at this time. He gave assurance that the entire process dealing with issues related to Kiwanis Park would be reviewed, clearly defined and communicated prior to any recommendations being considered by the City. Mr. John Spearn and Ms. Cathy Drown attended in opposition to the proposed ban and expressed appreciation that the process of public consultation would be taken seriously. They requested that the process be fully defined to give clear understanding of the direction that will be taken and that public circulation be broadened to ensure that all interested parties are given notification of public meetings concerning the park. Mr. Spearn also spoke of an advertisement respecting a public meeting to be held on May 1, 2003 concerning the Kiwanis Park Strategic Plan and stated that he was of the understanding consideration of the dog issue was to be part of the Plan's development process. Mayor C. Zehr requested clarification of the purpose of the meeting and Mr. M. Hildebrand advised that a draft of the Strategic Plan, outlining options and recommendations proposed by the consultant for the future of the park, is to be presented at the May 1 meeting. Mr. J. Fielding commented that it may not be appropriate to proceed with the meeting given staff intend to redefine the entire public process. Those in attendance this date expressed a strong desire for the May 1 meeting to proceed and were requested to provide mailing addresses to staff for the purpose of receiving further notification of the impending process. 2. CSD-03-070 - PARK LICENCE AGREEMENT - HYDRO ONE NETWORKS INC. -LAURENTIAN WEST COMMUNITY PT. LTS. 46 & 47, COMPANY TRACT GERMAN The Committee was in receipt of Community Services Department report CSD-03-070 dated April 16, 2003 concerning a licence agreement with Hydro One Networks Inc. to allow the City and the public to use a hydro corridor. On motion by Councillor M. Galloway - it was resolved: "That subject to the satisfaction of the City Solicitor, the Mayor and Clerk be authorized COMMUNITY SERVICES COMMITTEE MINUTES APRIL 28~ 2003 - 28 - CITY OF KITCHENER 2. CSD-03-070 - PARK LICENCE AGREEMENT - HYDRO ONE NETWORKS INC. -LAURENTIAN WEST COMMUNITY PT. LTS. 46 & 47, COMPANY TRACT (CONT'D) GERMAN to execute a Park License Agreement with Hydro One Networks Inc. (HONI) relating to lands in the Laurentian West Community, more particularly described as Part Lots 46 & 47, German Company Tract, City of Kitchener, giving the City a license to use and allow the public to use a Hydro Corridor." CSD-03-067-WORD ON THE STREET FESTIVAL PACKAGE EXHIBITOR REGISTRATION The Committee was in receipt of Community Services Department report CSD-03-067 dated April 7, 2003 outlining details of an Exhibitor Registration Package for the Word On The Street Festival. On motion by Councillor M. Galloway - it was resolved: "That the 'Kitchener - Word On The Street' Exhibitor Registration Package as attached to Community Services Department report CSD-03-067, be approved, including the vending fees for registration of booksellers, publishers, distributors and other literary type associations." CSD-03-074- DEVELOPMENT OF A "TALENT AGENT EVENTS" - DELEGATION OF SIGNING AUTHORITY AGREEMENT SPECIAL The Committee was in receipt of Community Services Department report CSD-03-074 dated April 22, 2003 respecting development of an agreement to be used in contracting with talent agents for entertainment at City events. On motion by Councillor M. Galloway - it was resolved: "That the City Solicitor be directed to develop a 'Talent Agent Agreement - Special Events' to be used when contracting with an agent for the booking of entertainment at City programs and events; and, That such agreement once drafted to the satisfaction of the City Solicitor, be approved and authorized for use; and further, That the Facilitator of Special Events, or designate, be given signing authority for the 'Talent Agent Agreement - Special Events', provided the total payment/consideration does not exceed $7,000." 5. CSD-03-073 ARENAS CONTRACT DETAILS - EXCLUSIVE SUPPLIERS / SPONSORS TO THE KITCHENER MEMORIAL AUDITORIUM COMPLEX, COMMUNITY AND GOLF COURSES The Committee was in receipt of Community Services Department report CSD-03-073 dated April 17, 2003 outlining final contract negotiations with exclusive suppliers for certain City enterprises. On motion by Councillor M. Galloway - it was resolved: "That the contract details be approved, as attached to Community Services Department report CSD-03-073, resulting from final negotiations with exclusive suppliers and sponsors for the Kitchener Memorial Auditorium Complex, Community Arenas and Golf Courses." COMMUNITY SERVICES COMMITTEE MINUTES APRIL 28~ 2003 - 29 - CITY OF KITCHENER CSD-03-071 - LOAN REQUEST - KITCHENER MINOR SOCCER - OPERATION OF THE 2003 SUMMER OUTDOOR SOCCER PROGRAM The Committee was in receipt of Community Services Department report CSD-03-071 dated April 14, 2003 prepared in response to a request from Kitchener Minor Soccer (KMS) asking the City to provide a loan to assist with their summer outdoor soccer program. Mr. Frank Holden, President of KMS, attended in support of the organization's request for financial assistance. He stated that subsequent to assuming his role as President in January 2003 he became aware that KMS was financially insolvent, having a debt load of approximately $2.25 M in contrast to a bank credit of only $95,000. He advised that the debt has since been substantially reduced by proceeds acquired from the sale of the Doon indoor soccer facility. He further advised that KMS has been diligently working with City staff to review it's organizational structure, develop a new business plan and restore relationships with its creditors. Mr. Holden commented that KMS is now in a more viable position to continue its programming and thanked staff of the Community Services Department and Communications / Marketing Division for their assistance throughout this process. On motion by Councillor C. Weylie - it was resolved: "That a loan in the amount of $105,000. be approved for Kitchener Minor Soccer to assist with associated costs for the 2003 Outdoor Soccer Program; and, That the $105,000. be added to the current debt that Kitchener Minor Soccer has outstanding with the City of Kitchener; and, That Kitchener Minor Soccer be required to complete an organizational review and business plan; and further, That pending the review and receipt of the business plan, City staff work with Kitchener Minor Soccer to establish a debt repayment schedule to be implemented upon Council approval." CSD-03-063 - VICTORIA PARK - FOUNDATIONS PLAN - DEVELOPMENT OF A 10 YEAR STRATEGIC PLAN The Committee was in receipt of Community Services Department report CSD-03-063 dated March 31, 2003 in which a summary of public goals is provided respecting future planning and design of Victoria Park, as documented in the Foundations Plan attached to the report. It is noted in the report that the Foundations Plan will provide direction for development of a 10-year Strategic Plan for Victoria Park. Mr. William Sleeth, Landscape Architect, advised that the Foundations Plan outlines the needs, wants and desires of the public respecting the future of Victoria Park and his presentation this date was intended to inform members of Council as to the direction the Strategic Plan development process is taking. He pointed out that some issues identified by the public cannot be dealt with through the Strategic Plan development process, such as issues concerning development in the Heritage Conservation District. He advised that such matters will have to be directed elsewhere to be dealt with through proper process. Mayor C. Zehr requested that the staff recommendation include a timeline for presentation of the draft Strategic Plan and Mr. Sleeth advised that it is anticipated the draft plan will be brought forward for consideration in late June. In response to a question from Councillor C. Weylie, Mr. Sleeth advised that the draft Strategic Plan will include costs associated with project improvements. Mr. Les Redrum attended to comment on specific improvements that he would like to have COMMUNITY SERVICES COMMITTEE MINUTES APRIL 28~ 2003 - 30 - CITY OF KITCHENER addressed with respect to future planning for Victoria Park. These included security measures to address vandalism to park property, electronic door openers for washrooms located at the Boathouse, enforcement of speed limits on roadways leading into and through the park, and the CSD-03-063 - VICTORIA PARK - FOUNDATIONS PLAN - DEVELOPMENT OF A 10 YEAR STRATEGIC PLAN (CONT'D) addition of special attractions. Councillor B. Vrbanovic requested that staff consider Mr. Redrum's comments during the Strategic Plan development process and in particular, asked that the issue of accessibility to public washrooms in the park be addressed. Mayor C. Zehr requested that all issues that cannot be addressed through the Strategic Plan process, be documented and asked that staff ensure such matters are referred to appropriate departmental staff for consideration. On motion by Councillor C. Weylie - it was resolved: "That the Foundations Plan for Victoria Park be approved, in principle, as attached to Community Services Department report CSD-03-063; and further, That staff of the Community Services Department be directed to proceed with preparation of the Strategic Plan for Victoria Park, based on the directions provided in the Foundations Plan, for presentation to the Community Services Committee in June 2003." NEW BUSINESS a) Urban Forests Councillor G. Lorentz requested staff to consider development of a strategic plan to deal with urban forests in new subdivisions, including provisions for regeneration, safety measures and an educational campaign, and report back to a future meeting of the Community Services Committee. b) West NileVirus Councillor B. Vrbanovic requested staff to provide a report to the Community Services Committee respecting actions to be taken by the municipality to address the West Nile Virus in light of recent decisions by other Regional and local governments to undertake pesticide spraying as a control measure. Ms. Christine Legault, Director of Operations, advised that staff are continuing to work closely with the Region of Waterloo and at present, a list of questions and answers is being developed to assist members of Council in responding to constituent inquiries. She advised that Mr. Ted Potwarka, Supervisor of Horticulture, is the City's staff representative on the Regional West Nile Virus Co-©rdinating Committee and noted that calls can also be directed to him. Mr. Glen Richardson, Manager of Design and Development, added that if a decision is made to carry out pesticide spraying, the City will have to rely on assistance from the Region to implement this process. In response to concerns raised by Councillor J. Smola respecting communication between Regional and local government on this matter, Mr. J. Fielding advised that staff of the Communications / Marketing Division will become involved to ensure that appropriate communication takes place. c) Name Chanqe - Lorne Park Councillor G. Lorentz advised that he had been contacted by a resident of Lorne Crescent who has requested that the name of Lorne Park be changed to 'Lorne Green' and asked that consideration be given to this request. On motion by Councillor B. Vrbanovic - COMMUNITY SERVICES COMMITTEE MINUTES APRIL 28~ 2003 it was resolved: -31 - CITY OF KITCHENER NEW BUSINESS (CONT'D) c) Name Chanqe - Lorne Park (cont'd) "That Lorne Park, legally described as Part of Blocks 'B', 'Q', 'S' and 'U' on Plan 670, be renamed as 'Lorne Green' and appropriate signage be installed." ADJOURNMENT On motion, the meeting adjourned at 4:30 p.m. Janet Billett, AMCT Committee Administrator