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HomeMy WebLinkAboutFIN-10-134 - CAO Approved Recommendationsl REPORT REPORT TO: Mayor Carl Zehr & Members of Council DATE OF MEETING: 2010-09-07 SUBMITTED BY: Larry Gordon, Director of Supply Services PREPARED BY: Larry Gordon, Director of Supply Services (2214) WARD(S) INVOLVED: All DATE OF REPORT: 2010-08-31 REPORT NO: FIN 10-134 SUBJECT: CAO Approved Recommendations RECOMMENDATION: That Council receive for information, the CAO approved recommendations made during the summer Council recess as set out in Report No. FIN 10-134; and That the Mayor and Clerk be authorized to execute Agreements in excess of $100,000.00 that have been approved by the CAO while Council is on its summer recess, provided said Agreements are to the satisfaction of the City Solicitor. BACKGROUND: In accordance with the CAO's By-law 18 (e), the CAO can approve tenders during the months of June, July and August, provided that the total costs are wthin the approved budgets contained in the relevant Departmental budgets and that a report regarding these tenders is brought to Council at its' next regular meeting. Once the decision has been approved by the CAO, a contract is drawn up and then forwarded to Legal to arrange execution of same. Currently, the Director of Supply Services is authorized to execute contracts that have a value less than $100,000.00. Usually at the first opportunity staff secure approval for the Mayor and Clerk to sign those agreements that pertain to projects with value in excess of $100,000.00. 2-1 REPORT: The following recommendations were approved during the Council recess and copies are provided for information: 1. E10-055 Consultant Services - Herlan Avenue (Strange Street to Walnut Street) and Walnut Street (Cherry Street to Victoria Street South) 2. E10-077 Consultant Services -Reconstruction of Pandora Avenue North (Weber Street East to East Avenue) 3. P10-053 Splash Pads -Centreville-Chicopee & Kingsdale Community Centres 4. P10-060 Playground Construction -Seven (7) Parks 5. P10-081 Supply Two (2) Used Motor Graders -Model Year 2002 or Newer 6. T10-018 Towing Services 7. T10-057 Closed Circuit T.V. Inspection of Gravity Sewers 8. T10-067 Flooring Replacement -Centre in the Square 9. T10-074 Trenchless Watermain Rehabilitation (Queen's Boulevard, Fischer Hallman Road, Highway 7/8, Westmount Road East and Forest Hill Drive) 10. T10-075 Trenchless Sanitary Sewer Rehabilitation (Queen's Boulevard, Fischer Hallman Road, Highway 7/8, Westmount Road East and Forest Hill Drive) 11. T10-079 Dual Rear Wheel Crew Cab and Chassis (5 Units) 12. T10-087 Trail and Boardwalk Construction -Strasburg Creek Trail Extension - Huron Natural Area The individual recommendations as approved by the CAO are attached for Council's information. ACKNOWLEDGED BY: Dan Chapman, General Manager of Financial Services and City Treasurer 2 ~ 2 ~.~~ F7~]pfl Ci~7i .~CFYiC P.`. REPORT TO: ©ATE OF MEETING: SUBMITTED BY: PREPARED BY: WARD(S~ INVOLVED: DATE OF REPORT: REPORT NO: ,_REPDRT Gana Ladd, Chief Administrative Officer 2010-07-14 Larry Gordon, Director of Supply Services Larry Gordon, Director of Supply Services (2214) 6 2010-07-14 FIN 10-118 SUBJECT: E10-055 -Consultant Services -Herlan Avenue (Strange Street to Walnut Street} and Walnut Street (Cherry Street to Victoria Street South) RECOMMENDATION: That Expression of Interest E10-055, Consultant Services -Herlan Avenue (Strange Street to Walnut Street) and Walnut Street (Cherry Street to Victoria Street 5auth), be awarded to McCormick Rankin Corporation; Kitchener at their estimated fee of $145,910., plus H.S.T. of $18,968.30, for a total of $1fi4,878.30, based on a satisfactory contract being negotiated and an upset fee being established, and further that the Mayor and City Clerk be authorized to execute an agreement satisfactory to the City Solicitor. BACKGROUN©: The HerlanNValnut Street reconstruction project has been initiated to address the infrastructure issues which currently exist. The infrastructure along Herlan Avenue {between Strange Street and Walnut Street) and Walnut Street (between Cherry Street and Victoria Street South) have generally reached the end of its useful life and requires full replacement. The projdct scope includes the design and reconstruction of ail underground services (sanitary sewer, storm sewer and watermain) as well as sanitary and water services connections to the property line. The asphalt roadway will be reconstructed, as welE as sidewalks and curbs. Construction is expected to occur in 2011. REPORT: In accordance with Chapter 170 of the Municipal Code pertaining to the Selection of Professional ServiceslConsultants, a Consultant's Review Committee was established consisting of D. Lupsa, Engineering Technologist, K. Mick, Design Engineer, J. Stevenson, Construction Project Manager, C. Leishman, Asset Management Technician, and L. Gordon, Director of Supply Services. 2-3 Expressions of interes# were advertised in .The Record, an The City of Kitchener Home Page and on the Internet through the Ontario Public Buyers Association Electronic Tendering lnformatian System relative to this project. Documents were downloaded by twenty-four (24} interested porkies, and by the closing date of May 14'", 2010, ten (14) responses had been received. The Review Committee met on Thursday May 27'", 2010 to review the submissions and a shortlist of three candidates was selected for further interviews. The Committee met an Monday June 215' to interview the shortlisted candidates. The committee elected to award the project to McCormick Rankin Corporation, Kitchener. A listing of the responding parties follows for your reference. MTE Cansuitants -Kitchener McCormick Ranltin Corporation -Kitchener 1E31 Group -Waterloo Associated Engineering (Dnt:} Ltd. -Toronto AECOM -Kitchener Conestoga-Rovers & Associates _ Waterloo K. Smart Associates Limited ~- Kitchener Trow Associates Inc. -Brantford SRM Associates -Mississauga AMEG Earth & Environmental -~ Burlington FINANCIAL IMPLICATIONS: Funding will be provided from internal Order # 7371, 52000215, 52444217, and 52000218 Financial Report is attached. Budget estimate is $157,684. * Any surplus funds will be returned to Uncommitted (59500194) which are projects funded by Sanitary Sewer (46%), Waterworks (31%) and Capital out of Current (23%}. ' ACKNOWLE©GED BY: Dan Chapman, General Manager of financial Services and City I Treasurer ~~ 2-4 p ~ ~ of [rl [F N ~" oD ~ cp ,~ r N CD O C? [+7 [Q b C.~ .~ f6 U N ~ V T C7 r tC} S7 'r` ~ p RS C(J m ~ cf) m EH 4f3 ~ ~ Q~% N t0 (Y] r b ffl r (.~.. a0 V 0~0 O N ~ 00 In C3 ~ ~ w I~ f.~ O € . 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( N Q7 ' ~ ~ GS -C3 ~ (~ LL U) N c tU w .~ w+ ~ O 4.~ ~tUM p 0 0 0 U ~{Y_ ~ ~~ ~~a ~ O 1~ .-- .~ w .~ C w,., }, " N in t0 L~ C7 C C C C i3] O 7 p [A ~ ~ ~ ~ ~' o 0 0 ~ 4 ~ ~ ,~ sn a. ~ ~ a a~ N .L 'C ' ~ ~ C Q3 7' ~ ~-- ~ ~ Oy v ~ ~ ~ ~ ~ ~ U ~ U C U ~ ~ 1.1.. ~ ~ Qj ~ ('~ . ` ~ O~ w N O XCZ p O ~ C (CS 2-5 Frnrrnctnt 5etvir~s RE~vRT REPORT T©: Carla Ladd, Chief Administrative Officer DATE OF MEETING: 201 a-a7-28 SUBMITTED BY: Larry Gordon, Director of Supply Services PREPARED BY: Larry Gordon, Director of Supply Services (2214) WARDS) INVOLVED: 1 ©ATE OF REPORT: 2010-07-28 REPORT NO: 1=1N '10-124 SUBJECT: E10-a77 -Consultant Services -Reconstruction of Pandora Avenue North (Weber Street East to East Avenue} RECOMMENDATION: That Expression of Interest E10-a77, Consultant Services -~ Reconstruction of Pandora Avenue North {Vlleber Street East to East Avenue), be awarded to MTE Consultants Inc., Kitchener, Ontario at their estimated fee of $234,740.28, plus H.S.T, of $30,516.24, fnr a total of $285,256.52, based on a satisfactory contract being negotiated and an upset fee being established, and further that the Mayor and City Clerk be authorized to execute an agreement satisfactory to the City Solicitor. BACKGROUND; The infrastructure for the Pandora North Reconstruction project has generally reached the end of its' useful life and requires full replacement. This reconstruction project includes Pandora Avenue North from Weber Street East to East Avenue. The total road length far Pandora Avenue North is approximately 701m. The construction work of this project will be completed in September 2011. All underground services to the property line will be replaced along with new roadway, curb and gutter, and sidewalks. REPORT: In accordance with Chapter 170 of the Municipal Code per#aining to the Selection of Professional ServiceslCnnsultants, a Consultant's Review Committee was established consisting of 5. Daniel, Design & Construction Project Manager, D. Lupsa, Engineering Technologist, J. Stevenson, Engineering Construction Project Manager, and L. Gordon, Director of Supply Services. 2-6 Expressions of interest were advertised in The Retard, on The City of Kitchener Home Page and on the internet through the Ontario Public Buyers Association Electronic Tendering Information System relative to this project. Documents were downloaded by twenty-four (24) interested parties, and by the dosing da#e of Tuesday June 1~r~, 2010, twelve (12) responses had been received. The Review Committee met an Tuesday June 29'h, 2010 to review the submissions and a shartlist of three candidates was selected far further interviews. The Committee met on Thursday July 15'h, 2010 to interview the shortlisted candidates. The committee elected to award the project to MTE Consultants Inc., Kitchener. A listing of the responding parties follows for your reference. The Sernas Group Mississauga McCormick Ranfcin Corporation Kitchener Delcan Kitchener Aecam Kitchener AMEC Earth & Environmental Ltd. Burlington Conestoga-Ravers & Associates Waterloo Associated Engineering {Ont.} Ltd. St. Catharines Stantec Consulting Ltd. Kitchener MTE Consultants Inc. Kitchener IBI Group Waterloo Meritech Engineering Cambridge The Walter Fedy Par#nership Kitchener FINANCIAL IMPLICATIONS: Funding will be provided from Internal Order # 7025 & 52000239 & 52000242 -Pandora Avenue North Reconstruction Financial Report is attached. Budget estimate is $306,751. "~ Any surplus funds will be retained for future expenditures related to Design, including staff time. ACKNOWLEDGED BY: Dan Chapman, General Manager of Financial Services and City Treasurer '`~tf~'~=- ~= ~Gr~~ '~-®.~~ 2 ~ C~ O O Q ~ r N ~ ~ H3 ffl 4R ff} © M ~ { . (V U h r l() tY3 ~ ~„ ~ C t0 'tt d' t# j ~ ~ ~ CJ Eta 59 E!i 7 ~ j i0 ~ ~.. C L1.. ~ N M [~7 'c"' N r ~ N tiI \/ r X - ~ - ` [~ ~ ~ ~ ~3<-flJ ~ .b' 0~. 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L[.1 F.... d I F~nrir~cial5ervic~s REP©RT REPORT T©: DATE OF MEETING: SUBMITTED BY: PREPARED BY: WARDS} INVOLVED: DAT1= OF RI~.PORT: REPORT NO: SUBJECT: RECOMMENDATION: Carta Ladd, Chief Administrative Officer 2010-07-23 Larry Gordan, Director of Supply Services Rudy Kruppa, Buyer (2217) 3&2 2010-07-23 FIN 10-121 P10-053 -Splash Pads - Centerville- Chicopee &Kingsdale Community Centres That proposal P10-053, Splash Pads -Centreville-Chicopee &Kingsdale Community Centres, be awarded as follows: Centreville-Chicopee Community Centre Splash Pad to Bornar Landscaping Inc., Guelph, Ontario at their proposed price of $433,450., plus H.S.T. of $56,348.50, far a total price of $489,798.50 Kingsdale Community Centre Splash Pad to Gateman-Milloy .Inc., Kitchener at their proposed price of $466,623., including a contingency of $50,000., plus H.S.T. of $60,660.99, for a total of $527,283.99 BACKGROUND: The City of Kitchener was successful in obtaining Recreation Infrastructure Funding for the installation of two (2} new Splash Pads to be installed at the Kingsdale Community Centre and the Centreville Chicopee Community Centre. Included in the Kingsdale Project is the renovation of the Wilson Pool Change House which will upgrade this forty year-old facility with the installation of a Family Ghange Roam. REPORT: Proposals were advertised publicly in The Record, on the Gity of Kitchener website and- the Internet through the Ontario Public Buyers Electronic Tendering Information System. Twenty- two (22) potential bidders downloaded the proposal documents, and by the closing date of Friday April~.~2 ^_~.rZ(2) p~oposals had been received. .~ ~ J S ~,:_ The fallowing proposals were received: Bomar Landscaping Inc. Guelph ON Gateman-Milloy Inc. Kitchener ON The proposals were reviewed by E. Dent, Project Manager, A. DeWitt, Landscape Architect, A. Grafstein, District Facilitator, S. Jasic, Resource Centre Coordinator - Centerville-Chicopee Community Centre, D. Campbell, Manager, Community Resource Centers, L. Stewart, Facilitator, Rackway Centre, D. Keelan, Manager, Aquatics & Athletics, and R. Kruppa, Buyer, who concur with the above recommendation. FINANCIAL IMPLICATIONS: Funding will be provided from lntemal Order 52000383 -- Aquatic Facility -Chicopee Community Centre Spray Pad -RING and 52000382 -Aquatic Facility - Kingsdale Community Centre Spray Pad & Wilson Change House Project - RiNC Financial Reports are attached. Budget estimate is $990,000. ACKNOWLEDGED BY: Dan Chapman, General Manager of Financial Services and City Treasurer 2- 10 (~ ~ U S] - 1 3 1 t F 1 1 f 1 1 t ~ ~ ~ C(7 ~ ~ ~ O ~ ~ ~ ~ ~ ~ v U _ ~ ~ ~ a ~ '~ `~ ~.../ ' F- Ct ~ -. ~` . cn 'rY ~~ ~~ C7 O ice- h C] O C3 r~ r- ~ c~ ~n ~n cfl c~ m r~ c~ Q3 C7 Cr1 N Ol f r- ~ ~ N N ~ to L() L(7 C] T. T" N N ~ u `"'' ' ~ ~ ~ N N op [ '] ~ ~ C7 d .- ~- c~i psi t-- ~` ri '~ t ~ N N ~ 0 Q O ~ ~ N Q Q ~ r ~T .~ o c~ o ~ ~ ~ rn ; ~ n . ~ in u i `u i its cYi r= ~- ~- ~ m tc3 c~ co ~ ~ `~ ,-- r- ,...... ~ M v ~ I.d7 . 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C6 L ~ •` a ° ~ a ~s ~ ~ ~~ ~ -r3 0 © o a c~ c~7 cb ~ sue! a 1 °3 ° ° ° ~ ~ ~ a c3 a o o a c o ~ ~ c v o ~ a3 Sri iri ui Sri c[i ao ~ oci u ~ ~- ~-- ~- ~- <t ter- ~r ~ ...~ .~ to ~ ~ ~ ~ c~ ~-- cn c~ a. `~ ~ ~ m ~ d ~ ° im . ! ~ v - ~ ~ ~ ~ ~ ~ ti d ~ h ~ t-- cn ~ cv m t~ c~ cY7 tV Esi co no ~- Q N [V c- t[7 r r 'tiy' r^ T f1 ~.i ~.~ ~./ } U N N CO Cr? 00 0C3 ~ d ~- ~- nT psi t-- ~-- m ~ ~ T ~ ~ Q~ © a o 'a c~ cn a ~~ .ca 1 o o ° ° ~ ` `~ ~ ° o a c c~ c v ~ c v c ~ - >~ •n Sri ui Sri co = ar ~- ; - oo u 3 m cs3 cD co ~ ~ _ ~- ..~ t- ... ~ ~ m a~ ' c a v E o ~ rn ar a ~ ~ ~ ' ~ a ~~ ~ ~ ~ O ~ ~ b ~ ~ ~ fl ~ a t~ ~, a~ o a o ~ U ~ ~ ~ n ~ ~ . c c ~ ~ ~ ~. ~ o ~, cn ~ O O b C O p ~ t~ C ~ 3 ~ ~ 7 ~ ~ ~ _ C ~ ~. ~ 'O ~ ~ ~ .C3 (ll ~ fT1 .« u ~ ~ W ~ ~ C .H ~ c cn rn ~, ~ a; O Q O ~ ~. 4 C~ Q N O~ . ~U U U o U = U ~U~ ~ ~ a 2- 12 ~~~ ~~~ ~sx~.1~~.R Finanrrnl Servicrrs REP©RT TO: DATE ©F MEETING: SUBMITTED BY: PREPARED BY: WARD(S) INV©LVED: ©ATE ©F REPQRT: REPORT NO SUBJECT: REPORT Carla Ladd, Chief Administrative Officer 2010-07-27 Larry Gordon, Director of Supply Services Rudy Kruppa, Buyer (2217) 1,2,4,5,6 2010-07-27 [*lN 10-119 P10-060 -Playground Construction - Seven (7) Parks REC©MMENDATI©N: That Proposal P10-060, Playground Construction -- Seven (7) Parks, be awarded as follows: Existing Parks: Cherry Park to New World Park Solutions, Brantford, Ontario, at their proposed price of $28,571., plus H.S.T. of $3,714.23, for a total afi $32,2$5.23 Duke Street Park to PlayPower t_T Canada Inc., Paris, Ontario a# their proposed price of $48,822.80, plus H.S.T. of $6,346.96, far a total price of $55,169.T6 Lynnvalley Park to New World Park Solutions, Brantford, Ontario at their proposed price of $28,571., plus H.S.T. of $3,714.23, for a total price of $32,285.23 Rittenhouse Park to New World Park Solutions, Brantford, Ontario, at their proposed price of $28,571., plus H.S.T. of $3,714.23, for a total of $32,285.23 Victoria Park Slide to PlayPower LT Canada Inc., Paris, Dntario, Option #2, at their proposed price of $10,941.10, plus H.S.T. of $1,422.34, for a total price of $12,363.44 New Parks: Country Clair Park to New World Park Solutions, Brantford, Ontario at their proposed price of $47,619.00, plus H.S.T. of $6,190.47 for a total of $53,809.47 Parkvale Park to PlayPower LT Canada Inc., Paris, Ontario at their proposed price of $55,537.40, plus H.S.T. of $7,219.86,,far a total of $62,757.26 2- 13 BACKGROUN©: The existing swing sets and independent play features at the existing parks are in satisfactory condition, but the existing main play structures need replacing. The main playground structures are mostly wooden and need to be replaced sn that we can efficiently maintain them to meet CSA standards. The existing high spiral slide at Victoria Park is being replaced due to its age and condition so that we can efficiently maintain it #a meet CSA standards. Country Clair and Parkvale Parks are new parks which are currently being developed within the City of Kitchener. These new parks will include main play structures for ages 18 months to 12 years, along with swing sets and independent play features. These new parks also incorporated accessible features into the play structures. Prices have been adjusted to reflect H.S.T. REP(JRT: Proposals were advertised publicly in The Record, on the City of Kitchener website and the Internet through the Ontario Public Buyers Electronic Tendering Information System. Twenty- seven (27) potential bidders downloaded proposal documents, and by the closing date of Friday June 4~", 2010, seven (7) prapasals had been received. The following prapasals were received; Henderson Recreation Equipment Limited Simcoe ON ABC Recreation Ltd. Paris ON Crozier Enterprises Ltd. Cambridge ON PlayPower LT Canada Inc. Paris ON KSL Design Brantford ON Recreation Pfaysystems _ RTS Companies Inc. St. Clements ON New World Park Solutions Brantford ON A Committee consisting of R. Fairbairn, Operations Supervisor, A. Dewitt, Landscape Architect Intern, P. Hawthorne, Parks Maintainer -Services, and R. Kruppa, Buyer, was established to evaluate the prapasals based an play value, safety, cost, durability, appearance and warranty. The Committee concurs with the above recommendation. FINANCIAL IMPLICATIONS: Funding will be provided from Internal Order Group PRKDEV.GENL.CAP & PLAYGRD.CAP ~m--•w--~-~~ .. - ~ ~.. Financial Report is attached. r `~ ` ~ -- ~~~-~,~ - ~.: ~- :.. Budget estimate was $270,000. ~'~`°-- `~~` ,' r~ ~ c_ - c_ >~: ,~_a_ y-~ ~` ~* Any surplus funds will remain in this account to be used in future years. ACKNQWLE©GED BY: Dan Chapman, General Manager of Financial Services and City Treasurer 2- 14 i=financial Summary for P't0-060 Playground Construction - Seen Parks Order Group PRKDEV.GENL.CAP & PLAYGRD.CAP As at July 13, 20'10 Funding Sources Current Balance 597,035 Total Revenue Projected 597,035 Projected Expenditures Playground Construction -Seven Parks (P10-060) 248,633 HST- (Net of Rebate} 4,376 Existing Encumbrances 73,098 Total Expenditures Projected ~ 326,107 Projected Surplus The surplus will remain in the account for future projects. 2- 15 -- ~ I~E'I"CHE1~~~.R F?noneinl5erdic~.s REPORT T© DATE OF MEETING: SUBMITTED BY: PREPARED BY: WARD(S) INVOLVED ©ATE OF REPORT: RI=PORT NO suB,~i=cT: RECOMMENDATION: REPCfRT Carla Ladd, Chief Administrative Officer 2010-OS-06 Larry Gordon, Director of Supply Services Laurie 5kecho, Supervisor of Purchasing (3576) NIA 2010-08-05 FlN 10-125 P10-081 -Supply Two (2) Used Motor Graders -Model Year 20x2 or Newer That proposal P1 x-081, Supply Two (2) Used Motor Graders -Model Year 2002 or Newer, be awarded to Toromont CAT, Cambridge Ontario, at their proposed price of $270,000., plus 1~1.S.T. of $35,100., for a total of $305,10x: BACKGROUND: These units replace 317 and one additional at CSD _ Operations Bramm. R1=PORT: Proposals were advertised publicly in The Record, an the City of Kitchener website and the Internet through the Ontario I~ublic Buyers Electronic Tendering Information System. Nine (9) potential bidders downloaded proposal documents, and by the closing date of ~Nednesday July 7th 2010 four (4) proposals had been received. The following proposals were received: Toromont CAT Cambridge ON Nortrax Canada Ina. ~ Cambridge ON Strongca Equipment (Main Bid) Mississauga ON Strongco Equipment (Alternate Bid) Mississauga ON 2- 16 The proposals were evaluated by M. Barn, Manager of Fleet, and L- Stecho, Supervisor of Purchasing, who both concur with the above recommendation. The proposal evaluations were based on acquisition cost, conformity to bid specification, year of grader, inspection of graders and hours on graders. FINANCIAL iMPLICATI4NS: Funding will be provided from Cost Centre 50701015017020 Fleet Equipment Purchases Financial Report is attached Budget estimate is $290,000. '`~ Any surpkus funds wilk remain in this account to be used in future years. ACKNOWLEDGED BY: Dan Chapman, General Manager of Financial Services and City Treasurer y~~, t 2- 17 Fleet 2010 Purchase Activity, as of August 4, 2010 Funding prodded from Cost Centre 5Q17010f501702D Fleet Equipment Purchases Fleet Budget Replacement Equipment Upgrades Additionals Contingency Prior Year Approved Purchases deferred unlit 2010 ActuaS 2010 YTD Purchases, Encumbrances, net of rebates Balance a~aitable, August 4, 2Q10 Less: T10-081 fiST Projected 5urplus(Deficit) 2,7$8,744 230.50E} 852,000 150,DDD 2,481,E337 ~ 6,501,flt31_ 2,406,341 4$9,222 3 27flA00 4 752 274,752 Budget for remaining equipment 3,33D,766 0 Sf512D10 Cal7ocuments and SeitingsllaurieslLocal SetGngslTemporary Internet Filesl0l_K4FD1Purchasingtnfnemait Aug 4 2010-x~ Au=470 I Finctr~cin i Services REPORT TO: DATE OE MEETING: SUBMITTED BY: PREPARE© SY: WARD(S) INVOLVE©: DATE OE REPORT: REPORT NO: SUBJECT: REPORT Carla Ladd, Chief Administrative Officer 2010-07-14 Larry Gordon, Director of Supply Services Laurie Stecho, Supervisor of Purchasing (35?6} NIA 2010-07-14 1=1N 10-116 T10-018 -Towing Services RECOMMENDATION: That tender T10-018, Towing Services, be awarded to Becker Bras. Towing, Kitchener, Ontario at their tendered price of $85,140., plus H.S.T. of $11,068.20, for a total of $96,208.20, for one (1 }year, with an option to renew for two (2} additional one-year terms. BACKGROUND: The purpose of this con#rac# is to provide for towing and related services and is based on .fixed unit prices for a representative sampling of #owing services used over the last year and actual spend will depend on the level of activity throughout the term of the contract. The annual estimated spend per year, over the previous three (3} years, was $91,934.14. REPORT: The tender was adver#ised publicly in The Record, on the City of Kitchener website and on the Internet through the Qntaria Public Buyers Electronic Tendering Information System. Three (3} potential bidders downloaded tender documents, and by the closing date of Thursday .lone 17«', 2010, two (2} tenders had been received. The following tenders were received: Becker Bras. Towing Active Towing & Recovery Kitchener ON $ 96,208.20 Kitchener QN $100,248.00 2- 19 The tenders were reviewed by M. Born, Manager of Fleet, T. Konstantinidis, Supervisor of Parking, S. Turner, Director of Enforcement, and L.. Stecho, Supervisor of Purchasing, wha concur with the above recommendation. I'INANCIAL IMPLICATIONS: Funding will be provided from various capita[ and Operating accounts. The prices have decreased by approximately 10% over the 2008 contract. ACKNOWLEDGED BY: Dan Chaprrsan, General Manager of Financial Services and Gity Treasurer 2 ~ 20 ~Z cx~~R Finr~trrnl Sirvicts REPORT TO: DATE OF MEETING: SUBMfTTED BY: PREPARED BY: WARDS} INVOLVED DATE OF REPORT: REPORT NO: SUBJECT: RECOMMENDATfON: REPOft7 Carla Ladd, Chief Administrative Officer 2010-07-23 Larry Gordon, Director of Supply Services Larry Gordon, Director of Supply Services (2214) NIA 2010-07-23 1=1N 10-120 T10-057 _ Closed Circuit T.V. Inspection of Gravity Sewers That tender T10-057, Closed Circuit T.V. Inspection of Gravity Sewers, be awarded to Dambrn Environmental Inc., Caledon, Ontario at their tendered price of $212,588.37, including provisional items of $15,000., plus H.S.T. of $27,536.49, far a total of $240,224.86, and further that the Mayor and Ci#y Clerk be authorized to execute an agreement satisfactory to the City Solicitor. BACKGROUND: The City Of Kitchener has operated an annual program of sanitary sewer inspection using CCTV methods and equipment since 1997. This inspection process collects and records information about the current condition and performance of the City's sanitary sewer netwnrk. This information is then used in assessing and prioritizing future maintenance programs, rehabilitation programs, and reconstruction projects for the City's sanitary sewer system. Without this information, the selection and prioritization process for these works would have to be completed with little or na understanding of the actual conditions of the sewer netwnrk, which would be considered a very undesirable methodology for such processes. This inspection process is of high value in this regard, as it is the only reliable, accurate and economically feasible method of observing and recording the conditions of the sewer network for later analysis. ~`~ ~~ e `=:~,- l~ ~ ~~~'~~. ~~ -----~ ~.- ~ i ~~ ~_ ~ 2-21 REP©RT: Tenders were advertised publicly in The Record, The Daily Commercial News, on the City of Kitchener website and the Internet through the Ontario Public Buyers Electronic Tendering Information System. Sixteen (16) potential bidders downloaded tender documents, and by the closing date of Thursday .lone 17t~', 2010, three (3) tenders had been received. The tenders were reviewed by C. Leishman, Asset Management Technician, who concurs with the above recommendation. The following tenders were received: TOTAL BID PRICE Dambro Environmental Caledon ON $240,224,86 Veolia ES Ganada Pickering ON $253,793.83 Benko Sewer Service London ON $255,557.92 FINANCIAL. IMPi_tCATIQNS: Funding will be provided from Work Order #191, 11211 -CCTV Sewer Assessment )=financial Report is attached. * Projected surplus will be carried over to following years. ACKNOWLEDGE© BY: Dan Chapman, General Manager of Financial Services and City Treasurer 2 ~ 22 +. a~ N N N Q ~. m 3 a~ v U ~-- CV r ~~ r- ~- ~ ~ ~ M ~ r GS ~ 'C3 i ~ ~ ~ sue.. ~ ~ ~ a" ° ~ ~ ° ° ~t -~c v c Ya c~~ orn «~ of o ai ai ~r ~ ca cYi ari ° ° co ~ ° ~ ti ~r °c ~ , o o c a'i ~ oo c~i cQ ri ~i co ii9 ~ C'1 N ~ N ~ N N N v a~ ~ ~ ~ a U U ~ O m U ~ Cl,. ~ ~ o ~ ~'o ~ ~, '~i ~~~~ ~ ~ c Ck. V ~ ...~ .Q ~ ~ ~ ~ ~ - .. U ~ ~ ~ ~ Q) ~ Q ~ ~ (]! ~ ,~ ~ X 'D tom.. ~ ~ ~ ~ ~ ..... X U ~ ~ ~ C ~ { ~ {~ ~ ~ ~ tC1 ~ . ~ (~ ~ ~ "L3 C]. "C7 L' ~ C O ( 3l ~' U ~ V ~ L . "CI ~ ~ ~ (~ ~ ~ -~} ~ N ' ~ i RS Q? - A N- ti U Q E-~ [] F~ [ = c] f~ [i 4) ~i C .3 n 0 0 0 .~ C) N .3 Q N U ~D a 2 - 23 1 ~~~rl~n~~,R~ FirlRtfCirJ ($E ivPC['s REPORT TO: DATE OF MEETING: SUBMITTED BY: PREPARED BY: WARD(S) INVOLVED: DATE OF REPORT: REPORT NO: SUBJECT: RECOMMENDATION: REPORT Carla Ladd, Chief Administrative Qfficer 2010-07-14 Larry Gordon, Director of Supply Services Rudy Kruppa, Buyer {2217} 1 2010-07-14 F1N 10-117 T10-067 -Flooring Replacement _ Centre in the Square That tender T10-067, Flooring Replacement -Centre in the Square, be awarded to Cooksville inferiors (Mississauga) Limited, Mississauga, Ontario, at their adjusted tendered price of $112,117.48., plus HST of $14,575.27, for a total of $126,692.75. BACKGROUN©: Tile within the Centre in the Square is anginal and thirty years ofd. Some areas have cracked and, in the main lobby area, the tiling has buckled. The carpet is fifteen years old, worn and stained. The underpad has also deteriorated, REPORT: Tenders were advertised publicly in The Record, on the City of Ki#chener website and the Internet through the Ontario Public Buyers Electronic Tendering Information System. Fourteen (14) potential bidders downloaded tender documents, and by the closing date of Thursday June 10'", 2010, three (3} tenders had been received. The bid from Gooksville Interiors was adjusted to reflect P.S.T. rebated costs on materials and the addition of G.S.T. 2 - 24 The following tenders were received: TOTAL BID ADJUSTED PRICE BID PRICE Cooksville Interiors Ltd Mississauga, ON $122,850.00 $126,692.75 Grand Valley Tile Kitchener, ON $128,655.00 Decortile Ltd St. Jacobs , ON $162,750.00 The tenders were reviewed by R. Sonoda, Manager of Operations and Technical Services, Centre in the Square, D. Thompson, David Thompson Architect Ltd., and R. Kruppa, Buyer, who concur with the above recommendation. FINANCIAL IMPLCATlONS: Funding will be provided from Internal Order 52000351 -Centre in the Square Improvements Financial Report is attached. ACKNOWLEDGED BY: Dan Chapman, General Manager of Financial Services and City Treasurer ~- - ~., ~' i ~i 2 - 25 ~ ~ ~ C7 C3 C~ Q C? C] ,~ ~ C Q ~ [tS c L ~ ~ j a > ~ m ~. ~ ~ ~~ O O Z7 O Q b N f~ O ~,,, ~ O © O ~? C7) Q C? C~ C3 O CO r O ~ ~ Q ~ ~ ~ (~ ~ op "G' V N ~- N ,. n ~- Y C'~ ,, t"' T ~'r t--^ ~'. .,- ^l W ~ Q '~ N N OO ~ ~ ~ ~v4 M • ~ - - ~ ~ Z.. `~ ~s K/ Y~ y~ T © ~ ~ ~ ~ ~ ~. [~ ~ CQ ~. ~L (p ~f1 N m C~ N Cp t* 'r"' C4 Op N v N M N m ~ O O `~ r ~ C3 U.: ~ =~ N ,-+ C 43 ~- [~;, ~ O i? ~ r ~ ~: ~ C ~ ~ , fl t1. ~ ~ ~ CL ~~~ N~ ~ ~ ~ 3 }'- tll N ~ ~' cL4 ~ © ~ U ~ ~ O ~ . ~ ' # N (11 O E ~ Vi Ej . ~~.~., ~ ~ r ~ ~ N ~ C w- UT Q1 ,~~ ~ ~ ~ O C ~ ~ ~ ~ ~ X ~ •-~ ~ ~ ~ ~ ~- .~ »~ 4l ~ ` Z L1 I ~ U' tis s.. ~ C ~ ~ ~. '." ~ ~ CC . ~ cn C F'- {~ U ~ RS ~ ~ i4 ~ .: O ~ Q Q CA ~' ~'"~ ~~ U W~_ ~- ~ U C Q H N fCf rU 03 .Q RS _U .~ ~].. N T C t~3 N N N 4l x (C3 [fS '~7 U .~ '~ t 2 - 26 •. r"rr~c,r~crcr! St rvic~:s REPORT T©: Carla Ladd, Chief Administrative Officer DATE OF MEETING: 2010-0$-12 SUBMITTED BY: Larry Gordon, Director of Supply Services PREPARED BY: Laurie Stecho, Supervisor of Purchasing (3575} WARD(S) INVOLVED: 4 DATE OF REPORT: 2010-0$-12 REPORT NO: FIN 10-130 SUBJECT: T10-074' -~ Trenchless Watermain Rehabilitation (Queen's Boulevard, Fischer Hallman Road, Highway 7/$, Westmount Road l=ast and Forest Hill Drive} RECOMMENDATION: That tender T10-074, Trenchless Watermain Rehabilitation (Queen's Boulevard, Fischer Hallman Road, Highway 7I8, Westmount Road East and Forest Hill Drive), be awarded to 1=er- Pal Construction Ltd., North York, Ontario at an adjusted tendered price of $1,Q91,495., including provisional items and contingencies of $182,575., plus H.S.T. of $149,$94.35, for a total of X1,233,3$9.35, and further that the Mayor and City Clerk be authorized to execute an agreement satisfactory to the City Solicitor. BACKGROUND: The project area is an established residential community, with some localized commercial areas. This is a comparatively new development area and may not be considered for complete reconstruction within thirty (30} years. Based on available data including watermain break history, video reports etc. for the underground infrastructure located within this area called zone of focus, City staff has determined that such infrastructure may be rehabilitated using trenchless methods of construction. This work will involve no, or very little, surface disturbance. The main purpose of this project is to rehabilitate or upgrade the selected watermains to enhance the life expectancy of these streets with minimized disturbance to #raffic and public. The City has received Infrastructure Stimulus Funding to proceed with the trenchless rehabilitation of selected watermains in the Forest Hill neigbourhaod. 2 ~ 27 REPORT: Tenders were advertised publicly in The Record, the Daily Commercial News, on the City of Kitchener website and the Internet through the Ontario Public Buyers Electronic Tendering Information System. l=ive (5) potential bidders picked up tender documents,. and by the closing date of Thursday July 29`x, 2010, two (2) tenders had been received. The tenders were reviewed by B. Morin, Conestoga_Rovers & Associates, the City's Consultants for the project, and S. Allen, Manager of Engineering Design and Cons#ruction, who concur with the above recommendation. The following tenders were received: TOTAL BID ADJUSTED PRICE BID PRICE Fer-Pal Construction Ltd. ~ North York, ON $1,996,433.15 $1,233,389.35 Aquarehab Eau Potable Inc. Laval, PQ $2,403,823.01 * The lowest bid was submitted by Fer-Pal Construction Ltd. in the amount of $1,996,433.15, including H.S.T. This contract was tendered with provisional items to provide flexibility to meet the grant budget. Several provisional items are being removed from the tender to lower the amount of the contract award to $1,091,495. (excluding HST). It has been confirmed that this adjustment to the tender scope does not change the order of the bids. FINANCIAL IMPLICATIONS; Funding will be provided from Internal Order - 52000350 - ISF Grant Fund Financial Report is attached. Budget estimate is $1,092,000. * Any surplus funds will remain in this account to be used in future years. z ~r;i,~. ACKNOWLE©GED BY: Dan Chapman, `General Manager of Financial Services and City Treasurer 2 ~ 2~ ~ ~ ~ ° ° C° n rno~~ ~ ° ~ F ~ c o cf -> ' ~ M CD M Ll7 N Ot7 ~ ~ c co ai ti ~ ai .- p L6 M ~ Ef3 r' N O L ~...~ f~ M 6 N Imo- Q7 ~ C} 1~- CJ p ' ' ~ (p M O Cp C n i' S ~ N OEl Q ~ ~ M ~ ~ ~ a `~ 7 CS3 c• O M N ~ N C7 . cow ui rn v n car r~ :n F- a ,~„~ ~ ~ ~ ter ~: ci El ~s w c~ ~ ~ c~ T~ 6? to C7 r c^ ~ 67 ~ r O C7 ~ ~ c7 M 4Y' N u7 u7 ~ _ ~ ~ ~:^p K3.Ol M -. M ~ •-- d" O EPr ~(J ~ b`} f/3 C~ {A N 1~ Ua C7 ~ CG Cn N Q] ~ M 0~ _ ~ ~-' f'-~ ~ Efl r €~ C? ~ ~ N ~ . a tV 69 N O Q ' r ~ b`l E9 r" OO M ~- O O r 06 C'7 N r^ ~r-- t-~ [D M d M M I~ © ~ M N ~ D S S ~ '~7' C? }' ~ ~ ~ ~ 7 Q Efl w .,,. r f /3 ( Efl r. n ~ ~ N 4J C ~ N -~ U ©` ~ F- 1-- ` C O ~. N M ~ ~ td 4) © o ~.~ ~ N ti r ~ , ~ Q1 C4 ~ C ~ N i~:~Q ~ ,~ ~ ~ ~ ~ ro ~ Q ~n U. (n ~ Q f~ _M p Ga G7 ~ Q O ~ Ct~:C C3. '. -Q.O '.O O ,. ~ ~ ~ Y ~ ~ O ~ [~ [ J ~ - ~. ~ " CIS CC3 En -. QS Sj' O tt) ! ' C~ T- ~ N EH ~ t'° N C O U U Q (~ C~ lf7 M O O E7 N 3J? ~C7 C L1.. C (I) ~7 .~,. O 41 L N .~ C N Q. A Q ~- U a~ U LL. ~ ~ ~ ~~ ~ ~ ca ~ [.`~ ~ U C D ~ ~ O ~ ~ ~ ,.., N ~ ~ c ~ c Coj F- ~ d' ti ~ Q O C~ C~ ~ ~ ~ ~ ~ cU ~ ~ N ~ ~.} ~ U ~ c o c ~ 0 o c w ~, a o~ ~, ~ ~ U U QJ U ~ (ll ~ ~ ~ ~ C ;" 7 ~ m ~ U7 ~ . w ~ ,. ,. ~ c ~- . ~ G .. c }- c ~ U U U 2 U c 2 ~ ~ }-- L#.! U '~ d O ~ ~ ~ ~ ~ .G ~ ~ ~ .".»' O ~ u ~ ~ N t13 C D ~ N ~ ~ ~ ~ t1J 4+ m •~ p F- ~ ~ 2 - 29 I C,~ K[~'c,H~.~~.R Financinl$r~rvicea REPORT REPORT TO: Carla Ladd, Chief Administrative Officer DATE OF MEETING: 2010-08-12 SUBMITTE® BY: Larry Gordon, Director of Supply Services PREPARED BY: Laurie Stecho, Supervisor of Purchasing (3576} WARDS} INVOLVED: 4 DATE OF REPORT: 2010-08-12 REPORT NO: FIN 10-131 SUBJECT: T10-075 -~ Trenchless Sanitary Sewer Rehabilitation (Queen's Boulevard, Fischer Hallman Road, Highway 718, Westmount Road East & Forest Hill Drive) RECOMMENDATION: That tender T10-075, Trenchless Sanitary Sewer Rehabilita#ion (Queen's Boulevard, Fischer Hallman Road, Highway 718, Westmoun# Road East and Forest Hill Drive}, be awarded to Capital Sewer Services Inc., Hamilton, Dntaria at their corrected tender price of $420,397.,. including provisional items and contingencies of $154,920., plus H.S.T. of $54,651.61,-for a total of $475,048.61, and further that the Mayor and City Clerk be authorized to execute an agreement satisfactory to the City Solicitor. BACKGROUN©: The project area is an established residential community, with some localized commercial areas. This is a comparatively new development area and may riot be considered for complete reconstruction within thirty (30} years. Based on available data including sewer condition data, video reports, etc. for the underground infrastructure [orated within this area called zone of focus, City staff has determined that such infrastructure may be rehabilitated using trenchless methods of construction. This work will involve no, or very little, surface disturbance. The main purpose of this project is to rehabilitate or upgrade the selected sanitary sewers to enhance the life expectancy of these streets with minimized disturbance to traffic and public. The City has received infrastructure Stimulus Funding to proceed with the trenchless rehabilitation of selected sanitary sewers in the Forest Hill neigbourhood. 2-30 REPORT: Tenders were advertised publicly in The Record, the Daily Commercial News, on the City of Kitchener website and the Internet through the Ontario Public Buyers Electronic Tendering Information System. Seven (7) potential bidders downloaded tender documents, and by the closing date of Thursday July 291h, 2010, three {3} tenders had been received. The tenders were reviewed by B. Morin, Conestoga-Rovers & Associates, the City's Consultants for the project, and S. Allen, Manager of Engineering and Design and Construction, who concur with the above recommendation. A mathematical error in the bid of Capital Sewer Services has been corrected. The following tenders were received; Capital Sewer Services Pipeflo Contracting Sewer Technologies Hamilton ON Hamilton ON Part Perry ON TOTAL BID PRICE $ 472,788.61 $ 606,598.69 $ 661, 555.11 CORRECTED BID PRICE $ 475,048.61 FINANCIAL IMPLICATIONS: Funding will be provided from Internal Order _ 52000350 - ISF Grant Fund Financial Report is attached. Budget es#imate is $430,000. * Any surplus funds will remain in this account to be used in future years. ~`' ~ r_y:.. ~~g ~~ ~~ --~ i rti ACKNOWLEDGE© BY: ©an Chapman, General Manager of Financial Services and City Treasurer 2-31 .--,a~ 00 o w r~rnuion o 0 U ~ ~ C Op OZ t~ ~ ~ w^ ~ Q ~ ~ ~ ~ • Ef'r Eft ~ ' C ~ ~~ E` h'3 c7 CV t• O] ~ O r- O C7 ~ C(3 c*3 O M [~ O~ CA Y CD O 69 ~ ED M O [O M [+i 'cY N CO Q ~ ~p ~y cp r7 Ca O O i~ 07 <- O O d ~ CD C7 O C7 N Ifl D7 ~ N C5 F"' O ~ H4 v ~ N H} b4 O ER FfY tCl ~ LL, FH f A (fl EF3 _~ ""' v U [d ~t CSC ~ C? c-- ~^:.. C ``"" cn o~ ~rl ~ c~ n * r~ cn b- cv Etr u3 ~ m ~ o r~ ~ crS oo cp -fl c~ ~ cn ~ m crs c ~ O ff} ~ ' ~ Q ~ ~ r '. : r r^ Ul cn a .- a ~ , . n N U E` ~ ~ r r~ O ~ ~ ~ ~ CS7 LV (+] s... Y~ F+- O Y rt- Y ER Ef3 N ~ Q ~ U) ~ A~4.. ~ ~ Q C~ aQ C~ CAS r r- a ci] c'l © cn 7 rte. 0 ~ c0 M N V rY ~ O ~ c^ 1'rl lC7 Cf ~ O ~ Q f~ 4A N ~ ~ Ef-3 ~ ~ s 69 ._ tC3 C Q r= cal o c7 0 © . o ca m U cD M O C5 , C] ©` G7 ER cn c~ o 0 0 o c~ a ~ ~ ~ a ' O a ° ° a -s ~ o ~ ~ - (CJ O~ ~ 6J ~ C7 -.. tf) ~ 0~ ~ N} ~ ~ ~ ~ ~ ~ Q3 ~ ~ to ~ _ C (~,~ G ~ ~ O O ~ O n ~ ~ N U Q a~ ~ ~ ~ .sz ~ ~ ~ ~ ~ ~ U (n LL. L]» ~ ~ ~ ~ ~ O `5 ~ ~ ~ C1 ~ ~ O L.r.. "C3 : -~ U UJ C ~ - ~ ~ ~ : ..: ~ ~ _ L N. ~ ~ .Z3 .. + t~ ~ ~ ~- ~ X (6 O ~ ~ O Ca V ,,..., N ~ ~ ~ ~.. y O O ~ C13 ~ ~ ~ ~^' ~ ~ ~ r Y-- I-' F- q N '~ ~ ~ ~ ~ O ~ N ~ ~ O is ' c i6 ~ ;n in in ,C: ~ ~ .-- ~ N c w ~ ~ ~ ~.. c ~'~o 0 0~ U U ~U~ o ~ ~ ~3 ns: w o o ~ ~ ~~ c a 0 0 ~ ' ~ ~.- a E" ca,~ o o ~ ~ o 0 0 ~ u v o ~ ~ '~ ~ u ~ ~ ~ ~ u m u m a, ~ `"' a, v a`~ ~ ~ c cfl ~ ~ ~ ~ c ~ c Cn ur w. wr Ill ~ En Ql ~ V3 VJ fn ~ ~ ~ ~ ¢ cUF~ ~ cU C.]TL JU ~ v ~ v ~ N. '~ m ` ~ _ ~ ~ _ ~ a i 'p O q } ~ ~r w- ~ ~ a x o L ~ N a ii. cra ~ ¢ ~ t-- u..i H- a ~ ~ 2-32 ~~~c~H~~~~R Fir~nncrnfServiccs REPORT REPORT TO: Carla Ladd, Chief Administrative Officer ©ATE OF MEETING: 2010-07-23 SUBMITTED BY: Larry Gordan, Director of Supply Services PREPARED BY: Laurie Stecha, Supervisor of Purchasing (3576) WARD(S) INVOLVED: NIA DATE Off' REPORT: 2010-07-23 REPORT NO: 1=1N 10-122 SUBJECT: T10-079 -Dual Rear Wheel Crew Cab and Chassis (5 Units} RECOMMENDATION: That tender T10-079 -Dual Rear Wheel Crew Cab and Chassis (5 Units}, be awarded as fOIlOWS: One (1} - 7,257 kg G.V.W. Dual Rear Wheel Crew Cab and Chassis, complete to specification CKF-201-2010, to Weiland Ford Sales Ltd., Kitchener, Ontario at their tendered price of $31,549., plus H,S.T. of $4,101.37, fog a total of $35,650.37 Four (4} - 5,0$0 kg G.V.W. Dual Rear Wheel Crew Cab arrd Chassis, complete to specification CKF-242-2010, to Colombo Matars LP, Woodbridge, Ontario at their tendered price of $100,040., plus H.S.T. of $13,005.20, for a total of $113,045.20. Total price is $14$,695.57 BACKGROUND: These units replace 975196, 201200, 201201, 986293 and one additional at CSD -- Operations. The lowest tender submitted by Schlueter Chevrolet -Hummer was a partial bid for only the four (4) 5,080 1<g G.V.W. Dual Rear Wheel Crew Cab and Chassis. In spli#ting the award, Colombo Motors was law bid on the four (4} 5,080 1<g G.V.W. Dual Rear Wheel Crew Cab and Chassis at $113,045.20. Fourth law tender, submitted by Leggat Chevrolet Buick, Etobicake, was the low bid on one (1) - 7,257 lcg G.V.W. Dual Rear Wheel Crew Gab and Chassis at $33,130.47, but they did not meet the specification of 7,257 lcg G.V.W, Their unit was 5,9$7 1<g G.V.W., therefore the award is being recommended to second low bid, Weiland Ford Sales. 2-33 REPORT: The tender was advertised pubfcly in The Record, on the City of Kitchener website and the Internet through the Ontario Public Buyers Electronic Tendering information System, Sixteen (16) potential bidders downloaded the tender documents, and by the closing date of Thursday June 24'", 2014, seven (7j tenders had been received. The following tenders were received: Schlueter Chevrolet -Hummer Colombo Motors Weiland Ford Sales Leggat Chevrolet Buick Parkway Ford Sales Forbes Ford Sales Mac[ver Dodge Jeep Maclver Dodge Jeep Waterloo ON Woodbridge ON Kitchener ON Rexdale ON Waterloo ON Grimsby ON Newmarket ON Newmarket ON Bid Price Alternate Bid Price $121,819.74 $159,682.56 ~` $164,Q54.53 $165,652.35 $166,112.26 $169,233.32 $171, 997.34 $174,181.59 The tenders were reviewed by M Born, Manager of Fleet, and L. Stecho, Supervisor of Purchasing, who concur with the above recommendation. FINANCIAL IMPLICATIONS: Funding will be provided from cost centre 541741415417424 -Fleet Equipment Reserve Financial Report is attached. `. ~~~~~ .i: ~.t 2-34 Budget estimate is $294,404. Fleet 2010 Purchase Activity, as of July 9, 2010 Funding provided from Cast Centre 541741015017420 Fleet Fq ulpment Purchases Fleet Budget Replacement l=quipment 2,786,744 Upgrades 230,b00 Rdditinnats 852,804 Contingency 150,04(7 Prior Year Approved Purchases deferred until 201fJ 2,481,$37 6,501,081 Actual 2010 YTD Purchases, encumbrances, net of rebates Balance available, July 9, 2010 Less: T14-479 Tax Rebate Pro)ected 3urplus(Deficit) 1,073,423 1,713,119 3,714,539 145,696 (14,791) 133,905 Budget for remaining equipment 3,580,634 D 7!]4529C'G@neraIITENDERS1Tenders 2fl101T10-079 t}ual Rear Wheel Crew Cab and ChassislT10-079 _ Financial Infprmation fpr RecommendalidaltC[~OiO 2-35 3 ~~ K~'rc~~T~~,l~ ~inrfnrirrf SeiviCes REPORT REPORT TO: DATE OF N[EETING: SUBMITTED BY: PREPARED BY: WAR©(Sj INVOLVED: DATE OF REPORT: REPORT NO: SUBJECT: RECOMMENDATION: Carla Ladd, Chief Administrative Officer 2010-OS-12 Larry Gordon, Director of Supply Services Rudy Kruppa, Buyer (2217) 4 2010-08-12 FIN 10-129 T10-087 -Trail and Boardwalk Construction -Strasburg Creek Trail Extension -Huron Natural Area That tender T10-087, Trail and Boardwalk Construction -Strasburg Creek Trail Extension - Huron Natural Area, be awarded to Speedside Construction Limited, Rockwood, Ontario, at their tendered price of $191,040., including a contingency of $30,000., plus H.S.T. of $24,835.20, for a total of $215,875.20. BACKGROUND: Huron Natural Area is Kitchener`s largest and most valuable natural area. This 107 hectare site includes Strasburg Creek, one of Kitchener's only Coldwater streams, provincially significant wetlands, and significant species. The Huron Na#ural Area is a partnership between the City of Kitchener, the Waterloo Catholic District School Board and the Waterloo Region District School Board. Its' mission is to maintain or improve the ecological integrity and stewardship of the park, and to facilitate the understanding of the Waterloo Region's indigenous ecosystems by visitors to the Huron Natural Area. The Trail & Creek Crossing Project will provide a much needed link over the Strasburg Creek connecting to the adjacent residentiak subdivision, This connection will help mitigatelreduce informal paths being created across this sensitive area, and provide opportunities for environmental education, environmental cleanup, along with restoration and stewardship initiatives. 2-36 REPORT: Tenders were advertised publicly in The Retard, on the .City of Kitchener website and the Internet through the Ontario Public Buyers Electronic Tendering Information System. Thirty seven {37) potential bidders downloaded tender documents, and by the closing date of Thursday July 29`x', 2Q10, seven (7) tenders had been received. The fallowing tenders were received: Speedside Construction Ltd. Cedar Springs Landscape Group Jim Daly Contracting Ltd New Alliance Lfd. Dakon Construction Ltd. Peninsula Construction Inc. Staple Construction Inc. Rockwood ON Ancaster ON Cambridge ON Burlington ON Waterloo ON Fonthill ON Kitchener ON $ 215,875.20 $ 245,689.31 $ 2$6,342.00 $ 287,209.91 $ 356,1'19.45 $ 385,185.31 $ 388,354.39 Tenders were reviewed by D. Schmitt, Environmental and Urban Forestry Project Manager, A. Dewitt, Landscape Architect, S. Baker, Ecaplans Ltd., the City's Consultant for this project, and R. Kruppa, Buyer, who concur with the above recommendation. FINANCIAL IMPLICATIONS: Funding will be provided from Order Group COMNTYTRL.CA Financial Report is attached. Budget estimate is $2nn,nna. ** Any surplus funds will remain in this account to be used~ir~~futurefyear~, ~• ~ 1 F 1~1 ~ ~`~ ~f I f ~ rt ~ `~ -. ~ -~/ ~ai .y 4 , ~ ~ ~~ ~-~ ~ ACKNQWLEt3GE© BY: ban Chapman, General Manager of F~ ancial Services and City Treasurer 2-37 Financial Summary for T10-0$7 Trail and Boardwalk Construction Stras>3urg Creek Trail Extension ~ Huron Natural Area Order Group COMNTYTRL.CA As at August 2, 2010 ending Sources urrent Balance 550,562.5$ dditional Revenue Projected -donation 175,000.00 atal Revenue Projected 725,562.58 Projected Expenditures Tender Request T10-087 191,040.D0 HST- (Net of Renate) 3,362.30 Existing Encumbrances 208,056.65 Total Expenditures Projected 402,458.95 jetted Surplus 323,1 The surplus will remain in the account for future projects. 2-38