HomeMy WebLinkAboutFIN-10-138 - E10-072 - Cons Serv - Iron Horse Tr Sanitary Sewer:l
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REPORT TO: Mayor Carl Zehr & Members of Council
DATE OF MEETING: 2010-09-07
SUBMITTED BY: Larry Gordon, Director of Supply Services
PREPARED BY: Larry Gordon, Director of Supply Services (2214)
WARD(S) INVOLVED: 6
DATE OF REPORT: 2010-08-23
REPORT NO: FIN 10-138
SUBJECT: E10-072 -Consultant Services -Iron Horse Trail Sanitary Sewer
(Glasgow Street to Gage Avenue)
RECOMMENDATION:
That Expression of Interest E10-072, Consultant Services -Iron Horse Trail Sanitary Sewer
(Glasgow Street to Gage Avenue), be awarded to Genivar Consultants LP, Guelph, Ontario at
their estimated fee of $158,229.98, plus H.S.T. of $20,569.90, for a total of $178,799.88, based
on a satisfactory contract being negotiated and an upset fee being established, and further that
the Mayor and City Clerk be authorized to execute an agreement satisfactory to the City
Solicitor.
BACKGROUND:
The Iron Horse Trail Sanitary Sewer reconstruction project has been initiated to address the
infrastructure issues which currently exist. The sanitary sewer along the Iron Horse Trail has
generally reached the end of its useful life and requires replacement and/or partial/full
abandonment, depending on usage. The project scope includes a servicing investigation and
the design and reconstruction of the sanitary sewer, as well as sanitary service connections to
the property line. The construction is expected to occur in phases in 2011.
REPORT:
In accordance with Chapter 170 of the Municipal Code pertaining to the Selection of
Professional Services/Consultants, a Consultant's Review Committee was established
consisting of K. Mick, Design & Approvals Engineer, S. Shah, Design Engineer, E. Saunderson,
Engineering Construction Project Manager, and L. Gordon, Director of Supply Services.
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Expressions of interest were advertised in The Record, on The City of Kitchener Home Page
and on the Internet through the Ontario Public Buyers Association Electronic Tendering
Information System relative to this project. Documents were downloaded by thirteen (13)
interested parties, and by the closing date of Wednesday July 21St, 2010, six (6) responses had
been received.
The Review Committee met on Thursday July 29th, 2010 to review the submissions and a
shortlist of four candidates was selected to provide a detailed work plan and detailed pricing.
The Committee elected to award the project to Genivar Consultants LP, Guelph.
A listing of the responding parties follows for your reference.
The Walter Fedy Partnership Kitchener
MTE Consultants Inc. Kitchener
Morrison Hershfield Toronto
Genivar Consultants LP Guelph
IBI Group Waterloo
Hatch Mott MacDonald Kitchener
FINANCIAL IMPLICATIONS:
Funding will be provided from Internal Order # 11362 -Iron Horse Trail Sanitary Sewer
Financial Report is attached.
Budget estimate is $225,000.
The surplus will be retained within the account and used towards the construction phase of
the project.
ACKNOWLEDGED BY: Dan Chapman, General Manager of Financial Services and City
Treasurer
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