HomeMy WebLinkAboutCSD-10-064 - 2010 - 2013 - Special Events Work PlanREPORT
REPORT TO:
Community Services Committee
DATE OF MEETING:
September 27, 2010
SUBMITTED BY:
Keith Baulk, Director of Enterprise Division
PREPARED BY:
Keith Baulk, Director of Enterprise Division, 2393
WARD(S) INVOLVED:
All
DATE OF REPORT: September 22, 2010
REPORT NO.:
CSD-10-064
SUBJECT:
SPECIAL EVENTS ACTION PLAN 2010 - 2013
RECOMMENDATION:
That the Special Events Action Plan 2010-2013 as outlined in the presentation appended
to CSD Report-10-064 be approved in principle subject to items that have a budget
impact being adopted through the annual budget process.
RATIONALE:
In 2008 the St Clements Group (SCG) began work on developing a strategic plan for special
events. Over the past year staff has made presentations to a number of groups, including
council and based on the feedback received have created a three (3) year action plan for the
Special Events Unit. The 3 year plan is attached to this report. It is linked to all of the
recommendations in the SCG strategic plan and also addresses other gaps culled from
feedback received over the past few months. Also attached is a listing of all the
recommendations in the SCG strategic report and how they are addressed in the 3 year plan.
The 3 year plan is built around 5 themes. The themes are as follows:
1. Deliver Festivals, Events and Celebrations
2. Support Urban Vitality through Activity
3. Formalize Internal Collaboration
4. Build Capacity with External Partners
5. Refine Processes and Systems
There are a number of action items identified under each theme which will form the basis of the
units work over the next 3 years. If the recommendation is adopted the action items will be
implemented under the direction of the incoming Manager of Special Events. This plan will also
allow the Corporation to recruit a new manager whose skill sets align with implementing the
actions in the plan.
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FINANCIAL IMPLICATIONS:
There are budget implications related to some of the action items in the presentation. However
the recommendation states that any action that has a financial impact will be approved through
the annual budget process.
CONCLUSION:
The 3 year plan presentation outlines the objectives for the special events unit over this time
frame. Its mandate and role will be clearer should council approve the report recommendation.
However it will continue to evolve over time as the work takes place with the internal partners
collaborative.
ACKNOWLEDGED BY: Pauline Houston,
General Manager,
Community Services Department
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