HomeMy WebLinkAboutCRPS-10-159 - Appointments - Joint Municipal Election Compliance Audit CommitteeREPORT
REPORT TO:
Chair B. Vrbanovic and Members of the Finance & Corporate
Services Committee
DATE OF MEETING:
September 27, 2010
SUBMITTED BY:
R. Gosse, City Clerk
PREPARED BY:
R. Gosse ext. 2801
WARD(S) INVOLVED:
n/a
DATE OF REPORT: September 22, 2010
REPORT NO.: CRPS-10-159
SUBJECT:
APPOINTMENTS - JOINT MUNICIPAL ELECTION
COMPLIANCE AUDIT COMMITTEE
RECOMMENDATION:
For Information Only
BACKGROUND:
The Municipal Elections Act now mandates that every municipality appoint for a 4 year term, a
Compliance Audit Committee no later than October 1 of an election year. Essentially the
mandate of this committee is to determine if an allegation made by an elector regarding non-
compliance of the Act with respect to a candidate’s financial statement, would warrant an audit
by a certified auditor.
Corporate Services Department report CRPS-10-111 was considered by the Finance &
Corporate Services Committee on June 21, 2010 recommending that an audit committee be
established jointly with the Region of Waterloo, the cities of Kitchener and Waterloo and, the
townships of North Dumfries, Wellesley, Wilmot and Woolwich.
On June 28, 2010 Council adopted the following recommendation:
“That the creation of the Joint Municipal Election Compliance Audit Committee and the Terms
of Reference attached as Appendix “A” to Corporate Services Department report CRPS-10-
111, be approved; and
That the City Clerk be delegated the authority to appoint members of the Joint Municipal
Election Compliance Audit Committee, in consultation with the Clerks of the other
participating municipalities; and further,
That remuneration of $150 per diem be approved for members of the Joint Municipal Election
Compliance Audit Committee.”
REPORT:
Advertisements were made in various newspapers throughout the region and on the
municipalities’ web sites. This resulted in 10 applications being submitted. The Clerks of the
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participating municipalities reviewed the applications and unanimously agreed to appoint the
following individuals as members of the Joint Municipal Election Compliance Audit Committee:
Lillian Bass; Rennie Brudnjak; Thomas Jutzi; Kent Murray; Robert Sicard; Grace Sudden; and,
Robert Williams.
The qualifications of these individuals meet the requirements detailed in the Terms of Reference
for experience and expertise in the following areas:
• accounting and auditing
• political science and/or local government administration
• law
• municipal election finance rules
The administration of meetings, preparation of agendas, minutes, payment of remuneration, etc.
will be the responsibility of the host municipality. The host municipality is defined as the
municipality where the application for a compliance audit is received. A host municipality can
only receive applications for candidates registered in its municipality.
FINANCIAL IMPLICATIONS:
None at this time, however costs will be incurred if a request for a compliance audit is received.
ACKNOWLEDGED BY:
T. Speck, General Manager of Corporate Services
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