HomeMy WebLinkAboutFIN-10-148 - T10-103 - Snow Removal- City Parking Lotsl
REPORT
REPORT TO: Mayor Carl Zehr & Members of Council
DATE OF MEETING: 2010-10-04
SUBMITTED BY: Larry Gordon, Director of Supply Services
PREPARED BY: Michelle Palmer, Buyer (2216)
WARD(S) INVOLVED: 9, 10
DATE OF REPORT: 2010-09-22
REPORT NO: FIN 10-148
SUBJECT: T10-103 -Snow Removal -City Parking Lots
RECOMMENDATION:
That tender T10-103, Snow Removal -City Parking Lots, be awarded to Humphries Lawn &
Snow, Kitchener, Ontario, for both Area #1 and Area # 2, at their tendered price of $5,639.33
per storm, plus H.S.T. of $733.11, for a total of $6,372.44 per storm.
Award shall also carry an option to renew the agreement for up to three (3) additional twelve
(12) month terms, subject to mutual agreement.
BACKGROUND:
This service is required to ensure that City parking facilities are kept clear of snow. This is
outsourced as the City does not have the necessary resources to provide this service.
The estimated average annual spend over the past three (3) years is $69,552.26.
REPORT:
Tenders were advertised publicly in The Record, on the City of Kitchener website and the
Internet through the Ontario Public Buyers Electronic Tendering Information System. Twenty-
six (26) potential bidders downloaded tender documents, and by the closing date of Thursday
September 16th, 2010, three (3) tenders had been received.
1 ii) - 1
The following tenders were received:
Humphries Lawn & Snow Kitchener ON $ 6,372.44
1488573 Ontario Inc. Kitchener ON $ 8,706.65
Helmutz Landscape & Interlock Kitchener ON $146,956.50 (non-compliant)
The tender received from Helmutz Landscape & Interlock was non-compliant as their bid was
based on pricing for the entire season, regardless of the number of snowfalls. The City had
requested pricing on a per snowfall basis.
The tenders were reviewed by M. Palmer, Buyer, and T. Konstantinidis, Supervisor, Parking
Operations, who concur with the above recommendation.
FINANCIAL IMPLICATIONS:
Funding will be provided from Cost Center 7012380 -Parking Lots & Garage /Operating /
General
Budget estimate is $103,000.
** Any surplus funds will remain in this account to be used in future years.
ACKNOWLEDGED BY: Dan Chapman, General Manager of Financial Services and City
Treasurer
111-2