HomeMy WebLinkAboutKit Housing - 2009-10-28
KITCHENER HOUSING INC
MINUTES OF THE MEETING OF THE BOARD OF DIRECTORS
HELD:
Schmalz Room, City Hall, 200 King Street West, Kitchener
DATE:
October 28, 2009
TIME:
4:00 p.m.
PRESENT:
Denny Cybalski, Andrew Head, Corrine Cash, Mike Seiling, Carl Zehr, John
Gazzola, Jamie Hill
RESOURCE
STAFF:
Karen Kwiatkowski, Ann Eckert, Kristine Dearlove, Iulian Anghel,
Camelia Suciu
ABSENT:
Paul Holowaty, Christina Weylie
OTHERS:
Terry Pender – The Record
Opening Remarks
1.
Denny Cybalski, Chair called the meeting to order at 4:10 p.m.
Denny stated that we have to look at our policy on media attendance at our Board Meetings.
The policy that we have is outdated. Karen circulated a copy of the policy from 1989.
Carl has received some emails and a phone call regarding the meetings being open to the
public. He stated very clearly that the board meetings have always been open since
Kitchener Housing was incorporated in 1986. In the early years, there was a lot of
construction in building the units and the media did attend our meetings. After a while,
probably because there was nothing of interest that they wanted to follow, the media
stopped attending. Under the Corporations Act, there is nothing to obligate meetings to be
open to the public, however because it is public funding and in order to be accountable to
the public, the meetings are open and anyone can attend. There will however, be some items
that need to be discussed in caucus, for example personnel matters, litigations, legal
problems, property negotiation and confidential tenant matters. This is no different that
how the City of Kitchener handles their meetings. He said it is really unfortunate that this
has become a media issue because the opportunity to attend was always there. We are also
accountable to the Service Manager and must follow their terms and conditions for funding.
Conflict of Interest
2. -nil
2
Approval of Agenda
3.
On a motion
by A. Head, seconded by C. Cash and CARRIED, the agenda
be approved.
Approval of Board Minutes – September 30, 2009
4.
The minutes of the Board of Directors Meeting of September 30, 2009 had been circulated
with the agenda.
On a motion
by J. Hill, seconded by M. Seiling and CARRIED, it was
resolved that the minutes of the Board Meeting of September 30, 2009 be
accepted as a true and correct record of the meeting.
Property Business -
5. was discussed in Caucus
Tenant Placement Report
5.1
Property Maintenance Report
5.2
Finance & Administration Business
6.
Financial Statements September, 2009
6.1 –
The Financial Statements for September has been circulated with the agenda. Ann Eckert
gave an overview.
On a motion
by J. Gazzola, seconded by A. Head and CARRIED, the
September statements be approved.
Rental Arrears Report – September 2009
6.2
The Rental Arrears Report for September had been circulated with the agenda. Camelia
Suciu gave the report.
The arrears for September were 2 % with 14 vacancies and we were over the market target
by 7. The Board asked that next month, the vacancies at David Street be indicated
separately on the arrears report.
2010- Capital Budget
6.3 - was discussed in Caucus
Follow- up
6.4 - nil
7. General Manager’s Report -
was discussed in Caucus
The General Manager’s report for October had been circulated with the agenda.
Open Forum –
8. nil
3
Other -
9. Philips, Hager & North – Investment Overview.
The Investment Account Statement as of October had been circulated with the agenda for
the Board’s information.
. Caucus –
10the meeting went into caucus at this time
Adjournment
11.
On a motion
by J. Hill, seconded by A. Head and CARRIED, the meeting adjourned
at 5:30 p.m.
ACCEPTANCE OF MINUTES
___________________________________ __________________________
Chairman Secretary