HomeMy WebLinkAboutCAO-10-038 - Delegated authority - Breithaupt1
Kirrc~~R •
~hiefAdministrator's
Office
REPORT TO: Mayor Carl Zehr & Members of Council
DATE OF MEETING: November 8, 2010
SUBMITTED BY: Carla Ladd, Chief Administrative Officer (2350)
PREPARED BY: Lesley MacDonald, Director of Legal Services & City Solicitor
(2267)
WARD(S) INVOLVED: 1
DATE OF REPORT: November 5, 2010
REPORT NO.: CAO-10-038
SUBJECT: EXERCISE OF DELEGATED AUTHORITY REGARDING
BREITHAUPT CENTRE TENDER T10-114 IN EXCESS OF
BUDGET
RECOMMENDATION:
For Information Only.
BACKGROUND:
In the spring of 2009 the City of Kitchener was awarded federal and provincial grants, through
the Infrastructure Stimulus Funding Program, to carry out accessibility upgrades to a number of
our facilities. Breithaupt Centre was identified under the City of Kitchener's Accessibility Report
as having deficiencies in a number of areas. As well, the City of Kitchener was award a grant
through the RinC Funding Program to carry out mechanical upgrades to the Pool at this facility.
REPORT:
Staff felt the completion of all the work at the Breithaupt Centre as one project would be most
appropriate and it advertised a request for tenders in The Record, on the City of Kitchener
website and the Internet through the Ontario Public Buyers Electronic Tendering Information
System. Only one (1) tender has been received. It was received from Greyhound Contracting
inc.,Waterloo, ON at their tendered price of $730,000.00, plus H.S.T. of $94,900.00 for a total of
$824,900.00.
This Tender has come in $ 151,335.00 over the estimated budget but staff feel that it is
beneficial to focus on undertaking all the outstanding work at this facility at once while the facility
is closed and since there is interconnect between the work. The excess cost of completing the
work at the Breithaupt Centre has not been specifically budgeted. Staff support the reallocation
of unspent funds totaling $151,335.00 from other City general accounts pertaining to community
centres and aquatic facilities as set out below. The City would not be taking on additional
liabilities but rather reallocating the funds intended for the general purpose of community
centres and aquatics, specifically to complete all the improvements required at the Breithaupt
Centre.
In accordance with the authority delegated to me by Council on September 7th wherein I may
approve expenditures or other liabilities which are currently unbudgeted and with a value in
excess of $50,000, I approve the reallocation of unspent funds totaling $151,335.00 from the
accounts listed above to the Breithaupt Centre Project to complete the work set out in Tender
10-114.
FINANCIAL IMPLICATIONS:
Unspent funds totaling $151,335.00 in the following accounts to be reallocated to the Breithaupt
Centre Project:
Transfer from Corporate Accessibility ($37,649)
Transfer from FM Capital Plumbing ($40,686)
Transfer from FM Capital Community Centres ($73,000)
ACKNOWLEDGED BY: Carla Ladd, CAO
1
Kirrc~~R •
~hiefAdministrator's
Office
REPORT TO: Mayor Carl Zehr & Members of Council
DATE OF MEETING: November 8, 2010
SUBMITTED BY: Carla Ladd, Chief Administrative Officer (2350)
PREPARED BY: Lesley MacDonald, Director of Legal Services & City Solicitor
(2267)
WARD(S) INVOLVED: 1
DATE OF REPORT: November 5, 2010
REPORT NO.: CAO-10-038
SUBJECT: EXERCISE OF DELEGATED AUTHORITY REGARDING
BREITHAUPT CENTRE TENDER T10-114 IN EXCESS OF
BUDGET
RECOMMENDATION:
For Information Only.
BACKGROUND:
In the spring of 2009 the City of Kitchener was awarded federal and provincial grants, through
the Infrastructure Stimulus Funding Program, to carry out accessibility upgrades to a number of
our facilities. Breithaupt Centre was identified under the City of Kitchener's Accessibility Report
as having deficiencies in a number of areas. As well, the City of Kitchener was award a grant
through the RinC Funding Program to carry out mechanical upgrades to the Pool at this facility.
REPORT:
Staff felt the completion of all the work at the Breithaupt Centre as one project would be most
appropriate and it advertised a request for tenders in The Record, on the City of Kitchener
website and the Internet through the Ontario Public Buyers Electronic Tendering Information
System. Only one (1) tender has been received. It was received from Greyhound Contracting
inc.,Waterloo, ON at their tendered price of $730,000.00, plus H.S.T. of $94,900.00 for a total of
$824,900.00.
This Tender has come in $ 151,335.00 over the estimated budget but staff feel that it is
beneficial to focus on undertaking all the outstanding work at this facility at once while the facility
is closed and since there is interconnect between the work. The excess cost of completing the
work at the Breithaupt Centre has not been specifically budgeted. Staff support the reallocation
of unspent funds totaling $151,335.00 from other City general accounts pertaining to community
centres and aquatic facilities as set out below. The City would not be taking on additional
liabilities but rather reallocating the funds intended for the general purpose of community
centres and aquatics, specifically to complete all the improvements required at the Breithaupt
Centre.
In accordance with the authority delegated to me by Council on September 7th wherein I may
approve expenditures or other liabilities which are currently unbudgeted and with a value in
excess of $50,000, I approve the reallocation of unspent funds totaling $151,335.00 from the
accounts listed above to the Breithaupt Centre Project to complete the work set out in Tender
10-114.
FINANCIAL IMPLICATIONS:
Unspent funds totaling $151,335.00 in the following accounts to be reallocated to the Breithaupt
Centre Project:
Transfer from Corporate Accessibility ($37,649)
Transfer from FM Capital Plumbing ($40,686)
Transfer from FM Capital Community Centres ($73,000)
ACKNOWLEDGED BY: Carla Ladd, CAO