HomeMy WebLinkAboutFIN-10-168 - T10-116 - Articulated Utility Tractorsl
REPORT
REPORT TO: Mayor Carl Zehr & Members of Council
DATE OF MEETING: 2010-11-15
SUBMITTED BY: Larry Gordon, Director of Supply Services
PREPARED BY: Laurie Stecho, Supervisor of Purchasing (3576)
WARD(S) INVOLVED: N/A
DATE OF REPORT: 2010-10-26
REPORT NO: FIN 10-168
SUBJECT: T10-116 -Four (4) Rubber Tired Four Wheel Drive Diesel Powered
Articulated Utility Tractors
RECOMMENDATION:
That tender T10-116, Four (4) Rubber Tired Four Wheel Drive Diesel Powered Articulated Utility
Tractors, complete to specification CKF-90-2010, be awarded to Work Equipment Ltd.,
Courtland, Ontario, at their tendered price of $332,000., plus H.S.T. of $43,160., for a total of
$375,160., plus optional salt and sand spreader at $29,800., front mounted rotary mowers
$90,800., snow blowers $38,780., turf tires $10,800. and electric locker drives $18,600., for a
total of $188,780., plus H.S.T. of $24,541.40, for a total of $213,321.40. The total price for the
Utility Tractors and options is $588,481.40, including H.S.T.
BACKGROUND:
One (1) unit will replace 605, plus three (3) additional units at CSD -Operations as approved
for replacement in the 2010 equipment review.
REPORT:
Tenders were advertised publicly in The Record, on the City of Kitchener website and the
Internet through the Ontario Public Buyers Electronic Tendering Information System. Twelve
(12) potential bidders downloaded tender documents, and by the closing date of Thursday
September 30, 2010, three (3) tenders had been received.
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The following tenders were received:
Cubex Limited
Work Equipment Ltd.
Viking Cives Ltd.
Stoney Creek ON
Courtland ON
Mount Forest ON
$ 348,619.23
$ 375,160.00
$ 417,363.24
The tenders were reviewed by M. Born, Manager of Fleet, who concurs with the above
recommendation.
The lowest tender submitted by Cubex Ltd. did not meet the specifications in height and width
and therefore the recommendation is to award to the second lowest bidder, Work Equipment
Ltd.
FINANCIAL IMPLICATIONS:
Funding will be provided from cost centre 5017010 / 5017020 -Fleet Equipment Purchases
Financial Report is attached.
Budget estimate is $595,000., including $8, 000 for outfitting all four units.
** Any surplus funds will remain in this account to be used in future years.
ACKNOWLEDGED BY: Dan Chapman, General Manager of Financial Services and City
Treasurer
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Fleet 2010 Purchase Activity, as of Oct 29, 2010
Funding provided from Cost Centre 5017010/5017020 Fleet Equipment Purchases
Fleet Budget
Replacement Equipment 2,786,744
Upgrades 230,500
Additionals 852,000
Contingency 150,000
Prior Year Approved Purchases deferred unti12010 2,481,837 6,501,081
Actual 2010 YTD Purchases,
Encumbrances. net of rebates
Balance available, Oct 29, 2010
Less: T10-116
HST @ 13%
HST rebate
T10-125
HST @ 13%
HST rebate
Projected Surplus(Deficit)
11/10/2010
520,780
67,701
(58,536)
359,860
46,782
(42,032)
Outfitting
9,166
359,860
4,750
8,000
Budget for remaining equipment 2,094,717
O:Wgendas\Committee of the Whole\2010\Nov 15\FIN-10-168 - Attachment.xls
3,038,506
465,303
2,997,272
520,780
Oct292010
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