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HomeMy WebLinkAboutCRPS-10-173 - 2011 Council and Standing Committee ScheduleREPORT TO: Mayor C. Zehr and Members of the Striking Committee DATE OF MEETING: November 22, 2010 SUBMITTED BY: R. Gosse, Director of Legislated Services/City Clerk PREPARED BY: R. Gosse ext. 2801 WARD(S) INVOLVED: n/a DATE OF REPORT: November 15, 2010 REPORT NO.: CRPS-10-173 SUBJECT: 2011 COUNCIL & STANDING COMMITTEE SCHEDULE RECOMMENDATION: That the schedule attached to Corporate Services Department Report CRPS-10-173 dated November 15, 2010, be approved as the 2011 schedule of Council and Standing Committee meetings. BACKGROUND: Each year Council adopts a schedule for Council and Standing Committee meetings for the following year. The schedule ensures at a minimum, a 5 week break during the summer and that no meetings are scheduled during March Break or, the Federation of Canadian Municipalities (FCM) and Association of Municipalities of Ontario (AMO) annual general meetings. REPORT: Since 2008, the number of committee/council meetings has been 15 and the schedule generally follows the Region's 3-week schedule with an off week occurring every 3 weeks. The recurring issue each year is the fact that of the 12 holidays, 5 are held on Mondays. Regional council meet on either Tuesdays (committees) or Wednesdays (council) and therefore not impacted by the holiday Mondays. This results in some adjustments being made in trying to align with the Region's schedule. The following is a listing of Holidays, Conferences and March Break for 2011 Holidays: New Years Day Fri. Jan. 3 Family Day Mon. Feb. 21 Good Friday Fri. Apr. 22 Easter Monday Mon. Apr. 25 Victoria Day Mon. May 23 Canada Day Fri. Jul. 1 Civic Holiday Mon. Aug 1 Labour Day Mon. Sep. 5 Thanksgiving Mon. Oct 10 Remembrance Day Fri. Nov. 11 Christmas Day Mon. Dec. 26 Boxing Day Tue. Dec. 27 Conferences & March Break: March Break Mar. 14 - 18 FCM Jun. 3 - 7 AMO Aug 21 - 24 Proposed Schedule: Prior to 2002, special meetings of the Finance and Administration Committee to deal with the operating and capital budgets and to set the final budget, were scheduled on days other than Mondays. Since 2002, budget meetings have been held on the same day as council meetings resulting in long meeting days usually totally over 12 hours. Due to the impact on council and staff it is being proposed that budget meetings will be held on days other than Mondays and only to deal with the budget. The proposed dates are shown as B on the calendar. The following are the dates for Committee and Council meetings for the proposed schedule. Month Committees Council Bud et Audit January 4, 17 10, 24 20 February 7, 28 14 10 March 21 7, 28 1 7 A ril 11 18 May 2, 30 9 9 June 20 13, 27 July August 15 29 Se tember 12, 26 19 19 October 17 3, 24 November 7, 28 14 17 (2012 budget) 14 December 5 8 (2012 budget) COMMUNICATIONS: The approved schedule will be sent to Roger's Cable for the televised Council meeting dates. The schedule will be posted on-line in the corporate calendar and will appear in Your Kitchener. ACKNOWLEDGED BY: Dan Chapman, Deputy CAO, Finance and Corporate Services CITY OF KITCHENER YEAR 2011 MEETING SCHEDULE JANUARY S M T W T F S 1 2 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 © 21 22 23 24 25 26 27 28 29 30 31 APRIL S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 ~ 23 24 26 27 28 29 30 JULY S M T W T F S 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 OCTOBER S M T W T F S 1 2 3 4 5 6 7 8 9 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 COUNCIL/COMMITTEE OF THE WHOLE \ Holidays March Break (Mar 14-18) FEBRUARY S M T W T F S 1 2 3 4 5 6 7 8 9 © 11 12 13 14 15 16 17 18 19 20 22 23 24 25 26 27 28 MAY S M T W T F S 1 2 3 4 5 6 7 8 ~ 10 11 12 13 14 15 16 17 18 19 20 21 22 ~ 24 25 26 27 28 29 30 31 AUGUST S M T W T F S 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 NOVEMBER S M T W T F S 1 2 3 4 5 6 7 8 9 10 ~ 12 13 ~ 15 16 © 18 19 20 21 22 23 24 25 26 27 28 29 30 STANDING COMMITTEE ~FCM Conference(June 3-7) MARCH S M T W T F S B 2 3 4 5 6 A 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 JUNE S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 SEPTEMBER S M T W T F S 1 2 3 4~ 6 7 8 9 10 11 12 13 14 15 16 17 18 ~ 20 21 22 23 24 25 26 27 28 29 30 DECEMBER S M T W T F S 1 2 3 4 ~ 6 7 © 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 ~~ 28 29 30 31 COUNCIL/AUDIT COMMITTEE BUDGET ~AMO Conference(Aug 21-24)