HomeMy WebLinkAboutBy-law No. 2010-205 - Amend c.115 - Corporate Management TeamBY-LAW NUMBER ~(~ ° ~~
OF THE
CORPORATION OF THE CITY OF KITCHENER
(Being a by-law to repeal and replace .the contents of
Chapter 115 of The City of Kitchener Municipal Code
regarding the Corporate Management Team with a by-law
regarding the Corporate Leadership Team.)
WHEREAS it is deemed expedient to pass a by-law with respect to the
Corporate Leadership Team;
NOW THEREFORE the Council of the Corporation of the City of
Kitchener enacts as follows:
Article 1
SHORT TITLE
1.1 Citation
This By-law shall be cited as the "Corporate Leadership Team By-law."
Article 2
CORPORATE LEADERSHIP TEAM
2.1 Strategic Governance
The strategic management of The Corporation of the City of Kitchener (the City) shall be
under the direction of the Corporate Leadership Team and the Corporate Leadership
Team shall focus its attention on, and be responsible for, the following key corporate
areas:
(a) Oversight of the strategic agenda for the City including development and/or
implementation of the City of Kitchener Strategic plan, strategic directions and
business plans supporting the Strategic Plan, as well as performance against
these plans, and internal reporting and conformance with these plans;
(b) Development of the organization structure (formal and informal organization,
committees, and projects), processes and the role accountabilities required to
deliver plans and goals in an effective and efficient way;
(c) Identification and development of Leadership/management capabilities and
capacities to support the Strategic Plan and core organizational functions;
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(d) Effective governance over resource allocation through business planning and
management practices/disciplines, including decision making models;
(e) Legislative compliance;
(f) Financial direction and strategy;
(g) Oversight and management of major issues based on a risk management
approach;
(h) Development of strategy to advance the corporate culture;
(i) Strategic management of Council's business agenda and providing strategic
advice, and accurate, thorough and complete information and advice to the
Mayor and members of Council on all municipal issues and trends affecting
municipalities.
2.2 Operational Governance
The Corporate Leadership Team shall be responsible for:
(a) the establishment of implementation, review and control processes for
strategic decisions;
(b) collectively and strategically managing service provisions and operations of
the City;
(c) ensuring integration of cross-departmental projects and issues;
(d) overseeing the effective implementation of the policies and priorities of
Council and Council business agenda;
(e) providing a vehicle for communication of corporate issues between senior
management and staff by promoting and maintaining informed staff and Council
relations.
2.3 Corporate issues -image maintenance
The Corporate Leadership Team shall be responsible for effectively dealing with issues
having corporate impact or affecting the City's corporate image.
2.4 Strategic directions -policies -priorities
The Corporate Leadership Team shall be responsible for providing information, support
and guidance to the Mayor and members of Council through the development and
evaluation of strategic directions, policies and priorities.
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2.5 Corporate culture -service issues -development
The Corporate Leadership Team shall be responsible for developing and ensuring
implementation of general and specific strategic directions to advance the corporate
culture and customer service philosophy.
2.6 Management -operations -teamwork
The Corporate Leadership Team shall be responsible for fostering a team approach to
the management and operations of the City.
2.7 Team -composition -meetings -regular
Except as provided for in Section 2.9, the Corporate Leadership Team shall meet on a
regular basis, in order to provide strong organizational governance, and shall consist of
the following members:
(a) Chief Administrative Officer;
(b) Deputy Chief Administrative Officer, Finance and Corporate Services
Department or designate;
(c) Deputy Chief Administrative Officer, Community Services Department or
designate;
(d) Deputy Chief Administrative Officer, Infrastructure Services Department or
designate;
In order to support the work of the Corporate Leadership Team, the following positions
will regularly attend Corporate Leadership Team meetings unless otherwise advised, in
an advisory capacity:
(e) Director of Communications and Customer Service
(f) Director of Strategic Planning and Innovation
(g) Director of Financial Planning
(h) Chief Information Officer/Director of Information Technology.
2.8 Team -other staff
Other staff may be requested to attend the Corporate Leadership Team meetings from
time to time or as deemed necessary by the Corporate Leadership Team.
2.9 Meetings -confidential matters -team composition
On matters deemed by the Chief Administrative Officer to be confidential or sensitive,
the Corporate Leadership Team shall meet for a portion of each regular meeting and
shall consist of the following members:
(a) Chief Administrative Officer;
(b) Deputy Chief Administrative Officer, Finance and Corporate Services Department;
(c) Deputy Chief Administrative Officer, Community Services Department;
(d) Deputy Chief Administrative Officer, Infrastructure Services Department.
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2.10 Chair - CAO - or Deputy CAO - by appointment
The Chief Administrative Officer shall either chair, or appoint one of the Deputy Chief
Administrative Officer to chair the Corporate Leadership Team.
2.11 Agenda -meetings -circulation
Except for the portion of the Corporate Leadership Team meeting under Section 2.9,
agendas and minutes of the Corporate Leadership Team meetings, shall be approved
by the Chair, and a monthly summary of the Corporate Leadership Team meetings shall
be prepared and circulated to all members of Council and shall be made available to the
organization on a timely basis.
Article 3
CHIEF ADMINISTRATIVE OFFICER
GENERAL PROVISIONS
3.1 Chief Administrative Officer -appointment
The appointment of Carla Ladd to hold the statutory office of Chief Administrative
Officer of the City is hereby confirmed.
3.2 Member of Council - as CAO -restriction
No person who has served as a member of Council shall be eligible to be appointed as
Chief Administrative Officer until two years have elapsed following the date last served.
3.3 CAO -encroach on Council -prohibited
The Chief Administrative Officer is not empowered to perform, do or direct any matter
that would to any extent whatsoever encroach upon the legislative powers of Council.
3.4 Salary -benefits -conditions of service
The salary, benefits and conditions of service of the Chief Administrative Officer shall be
as set by Council and as agreed with the individual holding that position.
3.5 Absence -incapacity -other designated
During the illness, absence, unavailability or incapacity of the Chief Administrative
Officer, the Chief Administrative Officer or Council shall appoint an Acting Chief
Administrative Officer.
3.6 Delegation of authority
Council authorizes the Chief Administrative Officer to delegate such responsibilities
duties and authority as is assigned in this Chapter to his/her office to any of the Deputy
Chief Administrative Officers for the purpose of establishing an efficient and effective
administrative structure.
3.7 Statutory duties
Nothing in this Chapter shall limit or modify the duties of statutory officers of the City.
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Article 4
CHIEF ADMINISTRATIVE OFFICER
RESPONSIBILITIES AND DUTIES
4.1 Responsible to Council
The Chief Administrative Officer shall be responsible and accountable to Council for
general organizational governance and the affairs of the City and, without limiting the
generality of the foregoing, shall be responsible for the duties set out in Sections 4.2
through 4.12 inclusive.
4.2 Corporate Leadership Team -responsibility
The Chief Administrative Officer shall be responsible for ensuring that the
responsibilities of the Corporate Leadership Team are carried out in an efficient manner
by creating and strengthening an atmosphere of initiative, innovation, inclusion, open
discussion and debate.
4.3 Partnerships -public -private
The Chief Administrative Officer shall be responsible for creating and fostering an
atmosphere conducive to the creation of partnerships with other public institutions and
private corporations.
4.4 Administration -operational functions -day-to-day
The Chief Administrative Officer shall be responsible for managing the day-to-day
administrative and operational functions of the Corporation.
4.5 City employees -direction -control
The Chief Administrative Officer shall be responsible for having full control and direction
of all City employees.
4.6 Performance reviews -Deputy Chief Administrative Officers
The Chief Administrative Officer shall be responsible for supervising, managing and
reviewing the performance of the Deputy Chief Administrative Officers.
4.7 Other responsibilities -prescribed by Council
The Chief Administrative Officer shall be responsible for assuming other similar
responsibilities as Council may prescribe.
4.8 Budgets -operating -capital -review -control
The Chief Administrative Officer shall direct the preparation and administrative review of
the annual operating and capital budgets for presentation to Council and for control of
approved budgetary expenses on an ongoing basis.
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4.9 Statutory duties -coordination -all officers
The Chief Administrative Officer shall coordinate the statutory officers of the City in the
administration of the City in accordance with the policies and plans approved and
established by Council and ensuring that appointed officials with statutory duties carry
out those duties properly.
4.10 Corporate operations -report -annual
The Chief Administrative Officer shall prepare and submit an annual corporate report to
Council in the following year on the City's operations.
4.11 Meetings -attendance -participation
The Chief Administrative Officer shall unless otherwise excused, attend all meetings of
Council and committees of Council and be recognized to speak on any subject under
discussion.
4.12 Collective bargaining -contracts -negotiation
The Chief Administrative Officer shall provide direction to and monitor the collective
bargaining process; direct and/or negotiate contracts, agreements and any other
transactions or negotiations required for the effective operation of the City and provide
recommendations to Council for approval.
Article 5
FINANCIAL CONTROL
5.1 Staff -regrading -promotions
The Chief Administrative Officer shall provide oversight of Human Resources processes
to ensure fair and transparent processes for hiring and promotions.
5.2 Appointments -dismissals -terms of employment
The Chief Administrative Officer shall approve the appointment, suspension, discipline,
dismissal, rewards or terms of employment of all management staff from Job Grade 11
upward.
5.3 Dismissals -approval -below Job Grade 11
The Chief Administrative Officer shall approve the dismissal of all employees below the
Job Grade 11, subject to the procedures contained in any applicable collective
agreements.
5.4 Non-budgetary items under $50,000 -approval
The Chief Administrative Officer shall approve non-budgetary items under $50,000.
5.5 Tenders -approval -reports
The Chief Administrative Officer shall approve tenders each year during the months of
June, July and August, provided that the total costs are within the approved budgets
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contained in the relevant departmental budgets and that a report regarding these
tenders is brought to Council at its next regular meeting.
5.6 Tenders -approval -emergency
The Chief Administrative Officer shall approve tenders in the case of emergency and
where it is impractical to wait for the next Council meeting, provided that a report
regarding these tenders is brought to Council at its next meeting.
Article 6
DEPUTY CHIEF ADMINISTRATIVE OFFICERS
6.1 Management of department -other duties -set out
Deputy Chief Administrative Officers shall be responsible for the management and
representation of their respective departments in the City and, without limiting the
generality of the foregoing shall be responsible for the duties set out in Section 6.2
through Section 6.4 inclusive.
6.2 Corporate Leadership Team -responsibility
The Deputy Chief Administrative Officers shall ensure the responsibilities and direction
of the Corporate Leadership Team are carried out in an efficient manner.
6.3 Assistance to Council -Corporate Leadership Team
The Deputy Chief Administrative Officers shall assist Council, other members of the
Corporate Leadership Team and the Chief Administrative Officer in the oversight of the
corporate strategic direction, decision making and planning.
6.4 Corporate initiatives -responsibility
The Deputy Chief Administrative Officers shall assume carriage and responsibility of
corporate wide initiatives and projects as assigned from time to time.
Article 7
DIRECTORS
7.1 Meetings -quarterly -composition
The Corporate Management Team shall meet on a quarterly basis, or as required, in its
role to advance the corporate strategic directions and leadership through key corporate
initiatives, and shall consist of the following members:
(a) Chief Administrative Officer;
(b) all Deputy Chief Administrative Officers, and
(c) all Directors.
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7.2 Information -support -Corporate Management Team
The Corporate Management Team shall be responsible for providing information,
support and guidance to the Corporate Leadership Team and will provide all members
an opportunity to share their ideas on important or interesting corporate or departmental
projects.
7.3 Director as Chair -term -rotation -role
The Corporate Management Team shall be chaired by a Director, to rotate among the
Directors, for each quarterly meeting.
7.4 Chair - to formulate agenda
The Chair shall formulate the agenda for each meeting of the Corporate Management
Team in consultation with the Corporate Leadership Team.
7.5 Responsibilities -set out
Directors shall be responsible for the management and representation of their
respective divisions in the City and ensure strategic and operational alignment with the
City strategic plan, without limiting the generality of the foregoing shall be responsible
for the duties set out in Section 7.6 through Section 7.8 inclusive.
7.6 Corporate oversight -cross-departmental projects
The Directors shall share in the corporate oversight of the planning and implementation
of cross-departmental projects and issues.
7.7 Corporate-wide initiatives -responsibility
The Directors shall assume carriage and responsibility of corporate wide initiatives and
projects as assigned from time to time.
7.8 Assist Council -Corporate Leadership Team - CAO
The Directors shall assist Council, the Corporate Leadership Team and the Chief
Administrative Officer in decision making and planning by providing managerial
experience and divisional insights and perspectives.
Article 8
REPEAL -ENACTMENT
8.1 By-law -previous
By-law 2002-33, By-law 2003 - 127 and By-lavV 2004-177 and the content of Chapter
115 are hereby repealed.
8.2 By-Law -the City of Kitchener Municipal Code
The Clerk is hereby directed to make this By-law a part of the City of Kitchener
Municipal Code by adding it to the Concordance and arranging and numbering it as
Chapter 115.
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8.3 Effective date
This By-law comes into force upon being passed by Council.
PASSED at the Council Chambers in the City of Kitchener this ~lJda of
Y
December, A.D. 2010.
G%Qi~it~
CARL ZEHR Mayor
RAN OSSE Clerk