HomeMy WebLinkAbout2011-02-07
COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE
FEBRUARY 07, 2011 CITY OF KITCHENER
The Community and Infrastructure Services Committee met this date, commencing at 1:10 p.m.
Present: Councillor K. Galloway - Chair
Mayor C. Zehr and Councillors S. Davey, B. Vrbanovic, J. Gazzola, Y. Fernandes, P.
Singh, B. Ioannidis, Z. Janecki, F. Etherington, D. Glenn-Graham.
Staff: C. Ladd, Chief Administrative Officer
D. Chapman, Deputy CAO, Finance and Corporate Services
P. Houston, Deputy CAO, Infrastructure Services
J. Willmer, Deputy CAO, Community Services
M. Hildebrand, Director, Community Programs & Services
J. McBride, Director, Transportation Planning
K. Woodcock, Manager, Service Coordination & Improvement
S. Ross, Assistant City Solicitor
B. Pearce, Supervisor, Senior Day & Peer Helping Programs
D. Campbell, Manager, Community Resource Centres
B. Cheyne, Supervisor of Athletics
R. Willms, Supervisor of Administration
L. Korabo, Committee Administrator
1. CSD-11-018 - OLD ZELLER DRIVE LAND EXCHANGE WITH 1266304 ONTARIO INC.
- REQUEST TO DECLARE LANDS SURPLUS TO THE CITY’S NEEDS
The Committee considered Community Services Department report CSD-11-018, dated
January 19, 2011, concerning a land exchange and declaration of surplus lands on Old Zeller
Drive.
On motion by Councillor D. Glenn-Graham -
it was resolved:
“That the parcel of land described as Part 5 on the attached draft Reference Plan be
declared surplus to the City’s needs and conveyed to Fusion Homes; and
That an easement for underground servicing be reserved over Part 5 on the attached
draft Reference Plan; and
That the Mayor and Clerk be authorized to execute a Land Exchange Agreement with
1266304 Ontario Inc., to convey the parcel of land described as Part 5 on the attached
draft Reference Plan in exchange for Part 6 and Part 7 on the attached draft Reference
Plan, on such terms and conditions as are satisfactory to the City Solicitor; and
That the City take title to Part 6 and Part 7 on the attached draft Reference Plan; and
further
That the Mayor and Clerk be authorized to execute any documentation in this regard
required by and to the satisfaction of the City Solicitor.”
2. CSD-11-023 - MULTI-SECTOR SERVICE ACCOUNTABILITY AGREEMENT
- SENIOR DAY AND PEER HELPING PROGRAMS
The Committee considered Community Services Department report CSD-11-023, dated
January 28, 2011, concerning a Multi-sector Service Accountability Agreement for the Senior
Day and Peer Helping Programs.
Councillor J. Gazzola questioned the substantial increase in the City’s contribution to the
Agreement over that of 2010 and staff advised that the increase is mainly due to salary
adjustments related to the salary market review. Councillor Gazzola requested that this item
be deferred and asked staff to provide a detailed explanation of the 2011/2012 contribution
increase prior to Council’s final consideration of this matter on February 14, 2011.
COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE
FEBRUARY 07, 2011 - 11 - CITY OF KITCHENER
2. CSD-11-023 - MULTI-SECTOR SERVICE ACCOUNTABILITY AGREEMENT
- SENIOR DAY AND PEER HELPING PROGRAMS (CONT’D)
On motion by Councillor J. Gazzola -
it was resolved:
“That consideration of the following recommendation contained in Community Services
Department report CSD-11-023 (Multi-Sector Service Accountability Agreement for the
be deferred to the February 14, 2011
Senior Day and Peer Helping Programs),
Council meeting, to allow for the provision of additional information
:
‘That the Mayor and Clerk be authorized to approve the Community
Accountability Planning Submissions; and,
That the Mayor and Clerk execute the Waterloo Wellington Local Health
Integration Network funding allocation and service expectations annually; and,
That the Mayor and Clerk execute an agreement with the Waterloo Wellington
Local Health Integration Network for the Multi-Sector Service Accountability
Agreement; and further,
That all of the above be subject to the satisfaction of the City Solicitor.’
3.CSD-11-026 - NEIGHBOURHOOD AFFILIATION RENEWALS 2011
The Committee considered Community Services Department report CSD-11-026, dated
January 24, 2011, concerning renewals of neighbourhood association affiliations.
On motion by Councillor D. Glenn-Graham -
it was resolved:
“That the list of Neighbourhood Associations attached to Community Services
Department report CSD-11-026, dated January 24, 2011, be approved for affiliation with
the City of Kitchener for 2011.”
4. CSD-11-030 - CONTEMPORARY ART FORUM KITCHENER & AREA
- ONTARIO CULTURAL ATTRACTIONS LOAN GUARANTEE
The Committee considered Community Services Department report CSD-11-030, dated
February 1, 2011, concerning a loan guarantee for the Contemporary Art Forum: Kitchener
and Area (CAFKA).
On motion by Councillor D. Glenn-Graham -
it was resolved:
“That the Mayor and Clerk be authorized to execute a Guarantor Agreement with
Ontario Cultural Attractions Fund (‘OCAF’), wherein the City will act as guarantor with
respect to the $24,000 repayable portion of the Ontario Cultural Attractions Fund loan to
CAFKA (Contemporary Art Forum: Kitchener and Area) for the purpose of CAFKA
operating the Three Festivals Project in 2011; said Guarantor Agreement to be to the
satisfaction of the City Solicitor; and further,
That the Mayor and Clerk be authorized to execute an amendment to the City’s Tier 1
Agreement with CAFKA to address the City’s guarantee until such time as the
guarantee is no longer required, said amendment to be to the satisfaction of the City
Solicitor.”
5.INS-11-008 - ON-STREET PARKING REGULATIONS - MARINA ROAD
The Committee considered Infrastructure Services Department report INS-11-008, dated
January 11, 2011, concerning on-street parking regulations for Marina Road.
COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE
FEBRUARY 07, 2011 - 12 - CITY OF KITCHENER
5.INS-11-008 - ON-STREET PARKING REGULATIONS - MARINA ROAD (CONT’D)
On motion by Councillor D. Glenn-Graham -
it was resolved:
“That on-street parking be prohibited anytime on both sides of Marina Road from
Glasgow Street to the eastern limit of Marina Road; and further,
That the Uniform Traffic By-law be amended accordingly.”
6. INS-11-012 - ALL-WAY STOP TRAFFIC CONTROL
- WABANAKI DRIVE AT GOODRICH DRIVE
The Committee considered Infrastructure Services Department report INS-11-012, dated
February 1, 2011, concerning traffic control on Wabanaki Drive at Goodrich Drive.
On motion by Councillor D. Glenn-Graham -
it was resolved:
“That an all-way stop be installed at the intersection of Wabanaki Drive at Goodrich
Drive; and further,
That the Uniform Traffic By-law be amended accordingly.”
7.INS-11-014 - SUNNYSIDE PUBLIC SCHOOL BUS LOADING ZONE
The Committee considered Infrastructure Services Department report INS-11-014, dated
January 20, 2011, concerning school bus loading at Sunnyside Public School.
On motion by Councillor D. Glenn-Graham -
it was resolved:
“That a School Bus Loading be established on the east side of Emerald Avenue from a
point 80 metres north of Weber Street East to a point 65 metres north thereof; and
further,
That the Uniform Traffic Bylaw be amended accordingly.”
8.INS-11-017 - ON-STREET PARKING - SCHNEIDER AVENUE
The Committee considered Infrastructure Services Department report INS-11-017, dated
January 26, 2011, concerning on-street parking regulations for Schneider Avenue.
On motion by Councillor D. Glenn-Graham -
it was resolved:
“That on-street parking be prohibited at anytime on the north side of Schneider Avenue
from David Street to a point thirty-six (36) metres west of David Street; and further,
That the Uniform Traffic By-law be amended accordingly.”
9.CSD-11-025 - 2011 COMMUNITY GRANTS
The Committee considered Community Services Department report CSD-11-025, dated
February 1, 2011, concerning 2011 community grants.
Ms. K. Woodcock, Manager, Service Coordination & Improvement, provided an overview of the
2011 community grants budget for Tiers 1, 2 and 3 as well as In-kind facility grants and travel
assistance grants.
COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE
FEBRUARY 07, 2011 - 13 - CITY OF KITCHENER
9.CSD-11-025 - 2011 COMMUNITY GRANTS (CONT’D)
Ms. Woodcock advised staff is recommending a 2% inflationary increase for community groups
in 2011 except for cases where an additional increase or decrease was deemed as justified
and / or uncontrollable. In 2011, two groups fall under this exception: House of Friendship –
Kingsdale Community Program; and, The Working Centre (Downtown Outreach Project).
Staff is proposing a decrease in the grant for the Kingsdale Community Program as the
pending opening of the Kingsdale Community Centre in April 2011 will see a staffing model
change, resulting in lesser funds required. Contrarily, staff is recommended an increase for
The Working Centre to assist with expenses related to the Downtown Outreach Worker
Project, previously funded by the Safe & Healthy Community Advisory Committee. This
funding is being transferred to the Tier 1 community grant process to allow for additional
operational capacity within the project.
The staff recommendation before the Committee today outlines proposed budgets for all
community grant levels and specific allocations for Tier 1 are outlined in Appendices ‘A’ and ‘B’
as attached to the staff report.
Mr. Gordon Hatt, Contemporary Art Forum Kitchener and Area (CAFKA) advised that CAFKA
arranges for exhibitions and performances within the community on a bi-annual basis with
2011 being an exhibit year. CAFKA sources artists and designs programming for its bi-annual
festival and has applied for a Tier 1 grant to assist with operating costs. The organization has
been active in the community since 2000 but only recently achieved its charitable status to
allow community fundraising.
Mr. Hatt noted that CAFKA has been identified by the Prosperity Council as an important
investment in the community with a growing program that continues to expand. He advised
that CAFKA is requesting the continued support of the City of Kitchener allowing it to
strengthen its public art and programming elements.
Mayor C. Zehr clarified that in addition to the Tier 1 grant being recommended by staff, CAFKA
would also be in receipt of an additional $5,000. in-kind grant to assist with costs related to
installation and technical assistance for events scheduled at City-owned facilities. Mayor Zehr
then inquired as to the current financial status of CAFKA. Mr. Hatt advised that auditors are
currently working on assessing the organization’s financial status and will have a statement
available for their Annual General Meeting on March 21st. As all community grants being
considered today are subject to final budget approval, Mayor Zehr requested that a preliminary
audit be submitted to the City prior to Budget Day (March 1).
Councillor J. Gazzola inquired as to the 12% increase in operating expenses and was advised
that CAFKA is trying to grow its programming which results in increased expenses. Mr. Hatt
advised that CAFKA is currently receiving a 3-year Trillium Grant due to expire soon and he is
hopeful to secure ongoing community support to assure programming once the grant expires.
In response to a question concerning possible expense cuts that could be made, Mr. Hatt
advised that salaries are a large part of expenses and this provides little room for reductions;
however, exhibitions could be scaled back but commented that this action would detract from
CAFKA’s vision of becoming a significant community event.
Messrs. Nathan Pike and Peter Thurley, Social Planning Council of Kitchener-Waterloo
(SPCKW), attended to provide information on community and information service activities and
to request re-instatement of funding levels to support community development and social
planning work.
Mr. Pike advised that funding from the City of Kitchener accounted for 16% of their 2010
budget and provided support towards community information services, community information
development and the annual Festival of Neighbourhoods event.In addition, he advised that
Kitchener residents comprise 50-60% of identified clients / workshop participants.
COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE
FEBRUARY 07, 2011 - 14 - CITY OF KITCHENER
9.CSD-11-025 - 2011 COMMUNITY GRANTS (CONT’D)
In 2010, the SPCKW’s community information services developed new approaches to staffing
its inquiry service, developed new training programs and expanded its resource centre
services. Under its community information development mandate, a new website is being
developed, new access points are being established and work is progressing on required
database modifications to address new data partner requirements such as 211Ontario and
210CCAC. Lastly, Mr. Pike commented on the history and success of the annual Festival of
Neighbourhoods which focuses on outreach and new development.
Mr. Thurley provided information on the SPCKW’s role in the community advising that it: gives
people tools to act on issues important to them; supports planning through research and
facilitation; and, advocates on behalf of less advantaged populations. During the 2010 budget
process, the SPCKW’s funding request was reduced by $16,000. severely hampering its social
planning role. At this time, Mr. Thurley requested that consideration be given to re-instating
the $16,000. cut from last year’s funding request to provide more stability for the organization
as well as increasing the efficient use of time and resources, maintaining support to current
projects and strengthening partnerships.
While the Social Planning Council supports both the cities of Kitchener and Waterloo, Mayor C.
Zehr expressed concern over the amount of funding provided by Kitchener as it is
disproportionate to the population ratio of the two municipalities. Mayor Zehr stated, and it was
confirmed by the delegation, that 2010 funding from the City of Waterloo was $20,000.,
compared to $69,000. provided by the City of Kitchener. In addition, the Mayor advised that
Waterloo has a 3-year plan in place with regard to the SPCKW, approving $10,000. in 2011
and zero dollars in 2012. Mr. Pike confirmed that this was approved by Waterloo in 2010;
however, the SPCKW is appealing that decision and will be requesting $20,000. in 2011.
Councillor J. Gazzola asked what programming changes were made following the reduced
grant from the City.Mr. Pike listed staffing reductions and shortened hours of operation for
their telephone inquiry line.
Councillor Z. Janecki declared a pecuniary interest and abstained from all discussion and
voting regarding the Tier 1 community grant recommended for the Kitchener-Waterloo
Community Orchestra Association as he is affiliated with this group.
With regard to a pre-committed amount of $50,000 to the Enabling Organization (Prosperity
Council) approved by Council in 2010 as part of a 3-year Tier 2 agreement, Councillor J.
Gazzola inquired if any financial statements were available indicating how the City’s funding is
being utilized. Ms. C. Ladd, Chief Administrative Officer (CAO), advised that the organization
is not yet operational therefore funds are currently accruing awaiting the hiring of a Chief
Executive Officer. Ms. Ladd advised that she will make an inquiry at the next operational
meeting of the Enabling Organization regarding the status of funds and any established
process that has been set and provide this information to Council for Budget Day.
In support of an inquiry by Councillor F. Etherington concerning the funding requests of major
arts organizations within the community (i.e. Art Gallery), Councillor K. Galloway requested
that staff provide an issue paper summarizing all the different sources of funding utilized by
major arts organizations within the community. Ms. C. Ladd advised that staff is planning to
bring forward such an issue paper outlining possible future funding of the Arts Sustainability
Fund and further noted that key arts organizations will be attending the 2011 Budget Public
Information Session on February 15, 2011 and providing presentations.
Councillor K. Galloway requested a report on how funds allotted to the Minor Sports Provision
budget in 2010 were spent. Mr. B. Cheyne will provide a summary to Council prior to its
February 14 meeting.
On motion by Councillor B. Vrbanovic -
it was resolved:
“That a 2011 Community Grant Tier 1 in the amount of $1,877. as outlined in Appendix
‘A’ to Community Services Department report CSD-11-025 be approved for the
Kitchener-Waterloo Community Orchestra Association.”
COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE
FEBRUARY 07, 2011 - 15 - CITY OF KITCHENER
9.CSD-11-025 - 2011 COMMUNITY GRANTS (CONT’D)
Councillor Z. Janecki previously declared a pecuniary interest and abstained from all
discussion and voting regarding the Tier 1 community grant recommended for the Kitchener-
Waterloo Community Orchestra Association as he is affiliated with this group.
On motion by Councillor B. Vrbanovic the recommendation contained in Community Services
Department report CSD-11-025 was brought forward for consideration to approve 2011
community grants for Tiers 1, 2 and 3 as well as in-kind facility and travel assistance grants.
A motion by Councillor D. Glenn-Graham was brought forward to amend Councillor
Vrbanovic’s motion to provide that a Tier 1 grant be approved in the amount of $40,473. for the
Contemporary Art Forum Kitchener & Area (CAFKA).
Lost.
The amendment was voted on and
A motion by Councillor D. Glenn-Graham was brought forward to amend Councillor
Vrbanovic’s motion to provide that a Tier 1 grant be approved in the amount of $86,000. for the
Social Planning Council of Kitchener-Waterloo (SPCKW).
Lost.
The amendment was voted on and
On motion by Councillor B. Vrbanovic -
it was resolved:
“That subject to final 2011 budget approval, the 2011 budget for Community Grants
Tiers 1, 2 and 3, in kind facility grants and travel assistance grants be set at $2,468,269
and allocated as follows:
That 2011 Community Grants Tier 1 in the amount of $1,521,725 as outlined in
Appendix A to Report No. CSD-11-025 be approved for community groups.
That 2011 Community Grants Tier 1 in the amount of $734,326 as outlined in
Appendix B to Report No. CSD-11-025 be approved for minor sports
organizations.
That the 2011 budget for Community Grants Tier 2 be set at $194,340.
That the 2011 budget for Community Grants Tier 3 be set at $10,516.
That the 2011 budget for In Kind Facility Grants and Travel Assistance Grants be
set at $7,362.”
Recorded Pecuniary Interest & Abstention:
Tier 1 Community Grant – K-W
Community Orchestra Association –
Councillor Z. Janecki as he is affiliated
with the Association.
10.ADJOURNMENT
On motion, the meeting adjourned at 2:35 p.m.
Linda Korabo
Committee Administrator