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CSD-11-025 - 2011 Community Grants
1 Staff Re vrt I~TG~IENE~ CammunrtyServrcesDepartment ~vkitchenerca REPORT TO: Community and Infrastructure Services Committee DATE OF MEETING: February 7, 2011 SUBMITTED BY: Jeff Willmer, Deputy CAO, Community Services PREPARED BY: Kathleen Woodcock, Manager, Service Coordination & Improvement (ext. 2597); Renate Willms, Supervisor of Administration (ext. 2395) WARD(S) INVOLVED: All DATE OF REPORT: February 1, 2011 REPORT NO.: CSD-11-025 SUBJECT: 2011 COMMUNITY GRANTS RECOMMENDATION: That, subject to final 2011 budget approval, the 2011 budget for Community Grants Tiers 1, 2 and 3, in kind facility grants and travel assistance grants be set at $2,468,269 and allocated as follows: That 2011 Community Grants Tier 1 in the amount of $1,521,725 as outlined in Appendix A to Report No. CSD-11-025 be approved for community groups. That 2011 Community Grants Tier 1 in the amount of $734,326 as outlined in Appendix B to Report No. CSD-11-025 be approved for minor sports organizations. That the 2011 budget for Community Grants Tier 2 be set at $194,340. That the 2011 budget for Community Grants Tier 3 be set at $10,516. That the 2011 budget for In Kind Facility Grants and Travel Assistance Grants be set at $7,362. BACKGROUND: The community grants budget provides funding for Community Grants Tiers 1, 2 and 3, in kind facility grants and travel assistance grants. Tiers 1, 2 and 3 grant recommendations are brought forward annually for Council's consideration. In kind facility and travel assistance grants are reviewed and processed by staff upon receipt. REPORT: This report provides a summary of these grant processes and makes recommendations with respect to 2011 grant allocations for Tier 1 organizations and 2011 budgets for Tiers 2 and 3, in kind facility and travel grants. 9-1 1 Staff Re vr~ I~TC~~~ CammunrtyServicesDepartment uvww.kitchenerca Community Grants Tier 1 Community Groups The City of Kitchener provides a variety of grants to a number of organizations providing municipal services in the areas of arts and culture, special events, sports and recreation, and community support and development. The attached Appendix A identifies those organizations and provides details including 2010 grant amounts, 2011 grant requests and recommended grant allocations for 2011. Grant requests were reviewed by staff and the increase recommended is a 2% inflationary increase except for cases where an additional increase or decrease was deemed as justified and/or uncontrollable. The multi-year agreements developed and signed with Tier 1 organizations generally include a 2% increase for 2011, subject to final budget approval, unless other agreements are in place. The Tier 1 agreements set out City responsibilities, grantee responsibilities, terms of agreement and clauses regarding liability, contract termination and inclusivity/access. Agreements are in length from one to five years, with grant allocations being subject to Council approval and budget availability annually. Staff would like to highlight the following Tier 1 community groups where a significant Tier 1 grant decrease or increase is being recommended in this report: House of Friendship - Kingsdale Community Program The House of Friendship's 2010 Tier 1 grant for the Kingsdale Community Program was $64,884. The Kingsdale Community Program supports families and facilitates community development in the Kingsdale neighbourhood through community centre programs and services, in partnership with the Kingsdale Neighbourhood Association and the Community Services Department. 2010 grant funds were provided to cover wages (including benefits and administrative costs) for the positions of Community Resource Coordinator (18.75 hours/week, 52 weeks/year), Community Centre Assistant (20 hours/week, 52 weeks/year) and Community Centre Attendants (16 hours/week, 52 weeks/year). As a result of the opening of the Kingsdale Community Centre in April 2011 and an accompanying change in the staffing model, staff recommend that the grant is reduced to $47,528 for 2011 to reflect three months under the current staffing model and the remaining nine months under a new staffing model, with Tier 1 funding covering 25 hours/week of a Program Coordinator position. Funding for administrative support, included in the 2010 grant to the House of Friendship, is now reflected in the 2011 Kingsdale Community Centre operating budget. House of Friendship staff is aware of this recommended decrease in funding and concur with this proposal. The Working Centre (Downtown Outreach Project) The Working Centre currently receives a Tier 1 grant ($2,706 in 2011) to assist with expenses to operate the Recycle Cycles program which provides inexpensive, reconditioned bicycles for children and adults as well as facilities for individuals to repair their own bikes. 9-2 1 Staff Re vrt I~TG~IENE~ CammunrtyServrcesDepartment ~vkitchenerca The Working Centre is requesting an additional $16,000 in annual funding to assist with expenses related to the Downtown Outreach Project, a collaboration developed in 2002 between The Working Centre, Kitchener Housing, the Kitchener Downtown Business Association and the City of Kitchener to address the issues of street involved and homeless people in downtown Kitchener. Since 2003, the City of Kitchener has provided funding for this program through grants from the Safe & Healthy Community Advisory Committee. Additional project information provided by The Working Centre is attached as Appendix "C". This project has successfully proven its ability to develop additional partnerships, secure various sources of regional and provincial funding, provide a relevant service in our downtown and aligns with many of the City of Kitchener's Strategic goals. As such, it is recommended that the funding for this project transfer from the Safe & Healthy Community Advisory Committee to the Tier 1 community grant process to allow for additional capacity at the operational level. Minor Sports Organizations The City of Kitchener provides grants to minor, non profit sports organizations who provide instructional, intramural, recreational, inter-city (competitive) programs and/or opportunities to Kitchener residents who are 18 years of age or younger. The attached Appendix B identifies those organizations and provides details including 2010 grant amounts and recommended grant allocations for 2011. Minor sport organizations that receive Tier 1 funding from the City of Kitchener have applied for and met the criteria for affiliation under the City of Kitchener's Minor Sports Affiliation Policy 1- 471. Each organization is reviewed annually by staff to ensure that these criteria are being met. Grant requests were reviewed by staff and the increase recommended is a 2% inflationary increase except for cases where an additional increase or decrease was deemed as justified and/or uncontrollable. The multi-year agreements developed and signed with Tier 1 organizations generally include a 2% increase for 2011, subject to final budget approval, unless other agreements are in place. The Tier 1 agreements set out City responsibilities, grantee responsibilities, terms of agreement and clauses regarding liability, contract termination and inclusivity/access. Agreements are in length from one to three years, with grant allocations being subject to Council approval and budget availability annually. Community Grants Tier 2 Community Grants Tier 2 are intended to provide assistance to not for profit organizations/groups that provide services within the City of Kitchener for the common good of residents. Only organizations/groups providing municipal services in the areas of arts and culture, special events, sports and recreation, and community support and development will be considered for funding. Organizations/groups applying for funding to the City of Kitchener for the first time or those who have received a Tier 2 grant in previous years are eligible to apply. Tier 1 organizations are eligible to apply for Tier 2 funding only for one time special projects or events. 9-3 1 Staff Re vrt I~TG~IENE~ CammunrtyServrcesDepartment ~vkitchenerca A Peer and Staff Review Committee, comprised of community representatives and staff, reviews applications as per a variety of assessment areas such as community need, organizational need and capacity, partnership support and financial analysis. This Committee allocates resources within budget availability and makes recommendations to Council. The application deadline for 2011 Tier 2 grants was Friday, November 5, 2010. A public information session was held on October 20, 2010 to provide organizations an opportunity to become familiar with the grant process and procedures. The Peer and Staff Review Committee has held five meetings since November to review applications and make recommendations for 2011 funding, using an estimated budget of $144,340 as per the calculation outlined in the "Financial Implications" section of this report. These recommendations will be brought forward for consideration at the March 21, 2011 Community and Infrastructure Services Committee meeting. Community Grants Tier 3 Also known as the "Community Services Innovation Investment Fund", Tier 3 programs and projects are sponsored by the City of Kitchener in partnership with other community funders. As a result of periodic meetings among funders in the community (e.g. United Ways, community foundations, private foundations, other municipalities and other levels of government), staff will investigate opportunities to collaborate on innovative projects with other funders and will provide recommendations to Council for support. In Kind Facility/Travel Assistance Grants The City offers in kind (non cash) facility grants to groups and organizations providing a specific event to the general public, intended for the common good of Kitchener residents, in the areas of arts and culture, minor sports and recreation, and community support and development. In kind facility grants are not intended for ongoing facility rentals for meetings or programming, but rather for one time special events. The purpose of in kind facility grants is to waive facility rental fees for events held at City of Kitchener facilities. Grants are intended to cover rental and staff costs for a basic set-up only. The travel assistance grant applies to residents of the City of Kitchener, 18 years of age or under, involved in non profit minor sports or cultural activities, who have qualified to compete in sport championships/cultural events. Grants are intended to assist with the cost of travel to and from the event location only, where round trip travel exceeds 500 kilometers. In kind facility and travel assistance grant requests are received by staff and processed upon receipt based on established criteria approved by Council. ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN: Community grants align with many strategic directions in the City of Kitchener strategic plan. Alignments for each specific grant included in this report are indicated in the following table: 9-4 1 Staff Re vrt I~TC~~~ CammunrtyServrcesDepartment avww.kitchenerca Type of Community Investment Applicable Community Priority Relevant Strategic Direction Community Grants Tiers 1, 2 and 3 Quality of Life #3, #4 Leadership and Community Engagement #9 Diversity #2, #3 Dynamic Downtown #1, #4 Travel Assistance Grants Quality of Life #3, #4 Leadership and Community Engagement #9 In Kind (Non Cash) Facility Grants Quality of Life #3, #4 Leadership and Community Engagement #9 Environment #1 FINANCIAL IMPLICATIONS: The 2011 budget recommended for Community Grants Tiers 1, 2 and 3, in kind facility and travel assistance grants is $2,468,269. This report recommends that the budget be allocated as follows: 2010 Grant 2011 Grant Grant Type Allocation Allocation Increase Notes Community Grants $1,495,402 $1,521,725 1.8% Refer to Appendix A for grant details. Tier 1 -Community Groups Community Grants $716,416 $734,326 2.5% Refer to Appendix B for grant details. Tier 1 -Minor Sports Organizations Community Grants $178,808 * $194,340 8.7% * Less pre-committed grant of $50,000 to Tier 2 the Enabling Organization (Prosperity Council) approved by Council on February 1, 2010 as part of a 3-year agreement (2010 - $47,000, 2011 - $50,000, 2012 - $56,000). Therefore the total available 2011 Tier 2 grant allocation is $144,340. 2011 grant recommendations to be brought forward at the March 21 CISC meeting. Community Grants $10,260 $10,516 2.5% Programs/projects to be sponsored by Tier 3 the City in partnership with other community funders; 2011 grant recommendation to be brought forward to CISC in 2011. In Kind Facility/ $7,182 $7,362 2.5% Grants are evaluated and processed by Travel Assistance staff based on established criteria Grants approved by Council. TOTAL $2,408,068 $2,468,269 2.5% 9-5 1 Staff Re vr~ I~TC~~~ CammunrtyServicesDepartment uvww.kitchenerca COMMUNITY ENGAGEMENT: All Tier 1 grant recipients have been informed of the department's recommendations for 2011 grant allocations and were given the opportunity to attend the February 7, 2011 Community and Infrastructure Services Committee meeting to speak to their grant requests. The process for 2011 Tier 2 grants was advertised on the City's website, Leisure magazine and in the September/October 2010 issue of Your Kitchener. Previous Tier 2 grant recipients were also sent information regarding the 2011 Tier 2 grant process, as were all Tier 1 grant groups. ACKNOWLEDGED BY: Jeff Willmer, Deputy CAO, Community Services Department Attachments: Appendix A: 2011 Tier 1 Grants -Community Groups Appendix B: 2011 Tier 1 Grants -Minor Sports Organizations Appendix C: The Working Centre -Downtown Outreach Project 9-6 - c >: ~ ca ca rn c ~ L O O N~ -O O N C 0 7 N ~O•, "a "a C N~ N M V~~ C "a Y ,~ O L b9 ~•, ~ C > ~ N N ' O C ~ O_ C C "a a-+ ~ N ~ O ~ . 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200 King St. West, ?`'' Floor Cj ~~-.•-',~;• ~~~~ ~ ~ ui ~`-_~ 3°~ti~'' Kitchener, ON N2G 4G? ~! ~-• • ~~~ ~~,~ ~ ~ ro;~ ~l ~ ~~ r:l ~~ Dear Renate, ~' ? 1 . ,... ~ ~ ----~` This is a letter of intent for The Working Centrfi~ridiiig request for 2011 for ,$16,000 towards the Downtown Outreach Project. This project has been funded through the Health and Safety Committee for the past ?years. In May 2042, the Kitchener Downtown Community . Collaborative was formed to better understand the problems that were contributing to a negative public perception of the downtown. Cross-sectoral working relationships were created to forge new solutions to the issues. Through this process, the Kitchener Downtown Street Outreach project was developed. A specific collaboration between The Working Centre, Kitchener Housing, Kitchener Downtown Business Association and-the City of Kitchener was developed to address the issues of street involved and homeless people in downtown Kitchener. The role of outreach is to help individuals solve basic problems related to shelter, health, mental health, food, social assistance and many other problems that people face when they are on-the street. This work has now expanded into the core areas of Kitchener, Cambridge, and Waterloo. This work is funded through a combination of a contribution from the Ciry of Kitchener ($16,000 - 2 outreach workers}, the City of Waterloo ($8,000 - 1 outreach worker) and the City of Cambridge ($8,000 -1 outreach worker}. The Regional Municipality of Waterloo contributes through the Homeless Partnership Initiative money from the Federal Government and the Waterloo- Wellington LHIN also contributes to the outreach work. Street Outreach builds trusting relationship within a highly collaborative model to link participants to existing medical services, income supports and housing resources. Support responds to immediate needs, crisis issues and long term strategy support for participants as they work to meet their medical, economic, and housing needs. This relationship based model responds to the unique needs of each individual, providing an effective model for working with this complex population. Street Outreach is interconnected to other outreach projects at The Working Centre, ensuring an individual is being supported widely. Through developing relationships with people who are homeless and those at risk, Street Outreach Workers are able to act in a supportive and preventive role, decreasing crisis interventions from the Police, EMS, and hospitals, and incorporated as K-W Working Cenu-e for the Unemployed ~vw«~.the~~°arkingcentrc.org • Charitable Registration No. 13092 960? RR000] providing for greater stability for this at-risk community. The Working Centre has helped to establish 5 other projects that significantly support this outreach work. 1. The Psychiatric Outreach Project provides a daily patient-centered, community-based approach to individuals experiencing mental health challenges through a volunteer doctor (offering up to 30 hours per week) and two part-time psychiatric outreach nurses. 2. Streets-to-Homes works intensively with people who are experiencing persistent homelessness to find and remain in safe and affordable housing. 3. At-home Outreach Workers connect people living in unstable housing who require home health care services to the people and organizations who provide it. 4. The Joh Cafe provides casual labour for about 150 people/year who are not able to participate in the regular labour force. 5. The Housing Desk helps individuals find affordable housing, and connects people to our 30 units of supportive transitional housing that compliment this work. Outreach workers interact daily with these supports to help the homeless and those at risk to navigate through issues. 2009 Outreach Statistics Average Per Month 2009 Annual Totals New Peo le 30 359 Different Peo le" 159 1905 Overall Contacts 5~4 b532 Street WorGc Contacts 327 3918 Medical Contacts 100 1196 A enc Contacts 126 1512 Shelters/Housing Contacts 82 989 Accom animents 26 315 Income Su ort 23 275 Business Contacts 27 328 Munici alities 4 49 Law Related Con#acts 21 248 * Although we keep a running total list of participants, because participants may be duplicated in the contact record, we also record the number of different people that we see in a month. Community Strategic Plan for a Healthy Kitchener Downtown Outreach assists The City of Kitchener to meet its Community Strategic Plan for a Healthy Kitchener in various ways: 9-17 Strategic Directions for Diversity 2, That the City allocate appropriate resources to enable the Corporation to define and realize goads and objecti~,es of a broad community diversity strategy, including corporate and program-specific pdicies and procedures. The Street Outreach Worker project seeks to build a high level of inclusiveness among those in the downtown, recognizing that the homeless population is part of the diverse community of people living in this core area. Continued support for this project demonstrates the City of Kitchener's commitment to the important goal of supporting individuals who experience marginalization in the downtown. This summer, the Ontario Government Select Committee on Mental Health and Addictions reported that "seriously ill people are often turned away from emergency departments, or released from hospital before their condition has stabilized or without a discharge plan. Those with a concurrent disorder are told to deal with their addictions first. Approximately one in ten people suffer from highly treatable, yet overlooked, conditions such as anxiety disorders. Finally, "community support" often means that an individual is cared far by a stressed, over-burdened family struggling along without assistance." The City of Kitchener and the Kitchener Downtown Community Collaborative have followed a different direction. We have used municipal, provincial and federal funding towards a community effort to support homeless and those at risk with practical supports. Martin Tarback; a homeless individual spent 10 years wondering the downtowns of Kitchener and Waterloo. Outreach Workers, the Psychiatric Outreach Project and the Mental Health Court were supports newly developed that helped Martin when he developed cancer. This is how Caroi (Martin's sister) describes what happened. "If the Mental Health Court hadn't intervened that day the way they did, which never would have occurred in the regular court system, Martin's cancer would likely never have been diagnosed properly, and he would have died a very different kind of death, probably on the streets, and probably alone. Instead, Martin received top-notch medical care as the first homeless person with a mental illness to stay in a palliative facility in the K-W region. The care he received made an immeasurable improvement on Martin's quality of life during his fight with cancer and also prolonged his life significantly, for which my family and I will be forever grateful." Hundreds of stories like these are being repeated each year because of the Outreach support being offered to this diverse population. Strategic Directions for Dynamic Downtown 2. That the City continues to. focus resources, and create partnerships, to address the Issue of safety in the downtown. Street Outreach Workers are able to improve the safety of those in the downtown by providing crisis support to the homeless and at-risk individuals in the downtown. For 9-18 example, Outreach Workers are often able to mediate between people who are in the midst of distress or crisis.. By building relationships with people on the street, Outreach Workers are better able to be a helping hand when issues arise. By dealing with issues early, we reduce frustration and the potential for anger and undesirable outbursts. The Outreach Workers have on-going relationships and conversations with downtown police, with the City of Kitchener security, and with business owners. In the summer of 2009, 88 businesses were surveyed in total, all on King St. between Victoria St. and Cedar St. 90% of businesses had no issue or isolated incidents and 10% reported continual issues. 1. No issues (50/88 businesses} 2.Occasional issues, isolated incidents (27188 businesses) 3. Continual issues and general problems~with street population (11188 businesses} Street Outreach Workers have responded to these findings by: • Addressing the issues brought to our attention • Educating the public about homelessness in downtown Kitchener by helping people to better understand one another and welcoming the opportunity to speak with groups or individuals about the nature of our work. • Annual check-ins to downtown businesses and responding to calls from businesses that have concerns with the street population. The main findings of this survey reinforce the main role of outreach which is to mainly assist and provide support to the homeless and those at risk by dealing with the main presenting and underlying issues like housing, addictions, mental health issues, income, medical and legal issues. This work has resulted in less tension in downtown Kitchener as there is recognition that the street outreach workers are there to assist people and businesses when issues arise. We consider that this survey demonstrates how this response is creating a safe~environment in downtown Kitchener. Thank you for your long-term support for the Kitchener Downtown Outreach Project. Sincerely, ~,~1~ Joe Mancini Director The Working Centre 7~3-1151 x112 9-19 The Working Centre Street Outreach Worker Budget City of Kitchener Grant Application Street Ou#reach Worker {SOWj Revenue SOW Share of LHIN Encome HPi Region of Waterloo City of Waterloo City of Kitchener Street Outreach Worker Revenue Street Outreach Worker Expenses Cell Phones Travel Misc Expenses .Rent TotaE Outreach Expenses SOW Salaries Organizational Capacity Street Outreach Worker Expenses Net Street Outreach Worker Project Proposed Budget 2011-2012 $ 109,100 $ 67,000 $ 8,000 $ 16,000 1st Quarter Rebudget 2010-2D11 $ 106,960 $ 67,000 $ 8,000 $ 16,000 $ 200,100 $ 197,960 $ 5,000 $ 4,000 $ 10,000 $ s,oo0 $ 25,DOD $ 5,000 $ 4,000 $ 6,917 $ s,ooo $ 21,917 $ 150,524 $ 24,576 $ 149,483 $ 26,559 $ 200,100 $ 197,960 $ 0 $ 0 9 - 20 2011 Community Grants Tier 1 Applicant: CAFKA (Contemporary Art Forum Kitchener + Area) 2010 Grant Approved by Council 2011 Grant Recommendation 2011 Grant Request: Report: $31,836 (cash/in kind split to be determined by staff) $32,473 (cash/in kind split to be determined by staff) 5 000 (in kind) $37,473* *includes 2% inflationary increase for 2011 plus an additional $5,000 in kind grant approved in 2009 for event years only $35,473 (cash) 5 000 (in kind) $40,473 The Contemporary Art Forum Kitchener + Area (CAFKA) is requesting an additional grant amount of $3,000, for a total grant of $40,473, for this year's event to assist with general operating expenses. Further details are provided in the attached submission from CAFKA. Background: The City of Kitchener has provided funding to support the Contemporary Art Forum Kitchener + Area since 1996 (called Artworks prior to 2001). The event was held annually until moving to a biennial format in 2007. CAFKA completed its most recent biennial, Veracity, in the fall of 2009 and featured 22 artists from across Canada and abroad. CAFKA's next biennial exhibition entitled survive.resist will take place from September 16 through October 2, 2011. For the 2011 event, subject to final budget approval, CAFKA will be receiving an additional $5,000 in kind grant to assist with costs related to installation and technical assistance for events scheduled at City-owned facilities. 9-21 CAF K+A CONTEMPQRARY ART FORUM KITCHENER + AREA January 30, 2011 Renate Willms, Supervisor of Administration Department of Community Services City of Kitchener City Hall, P. 0. Box 1118 200 King Street West Kitchener, Ontario N2G 4G7 Dear Renate: This letter is to confirm that CAFKA will be producing its biennial exhibition of contemporary art in the public spaces of Kitchener and surrounding communities from September 16 through October 2, 2011. CAFKA is in the process of confirming its line-up of artists forthe 2011 exhibition. We will announce our program of artists and projects for our fall biennial this spring. We estimate that we will be producing 18 to 20 art installations in addition to coordinating our programming with all of the public art institutions in the Region of Waterloo. The program will have approximately the same scope as it did in 2009, except that instead of presenting art education lectures during the biennial, we are now presenting art education lectures throughout the year. CAFKA enjoys widespread respect for its ambitious public art projects and installations. Our biennial exhibitions involve artists from across Canada and abroad and are made possible only with the extraordinary volunteer commitment of the many artists and art lovers in the community. CAFKA delivers a unique and significant festival of visual art at a fraction of the cost of comparable biennial art exhibitions and festivals. We would like the City of Kitchener to consider increasing its base support to CAFKA by $5,000 to $35,473 for the 2011 fiscal year. Please find attached to this letter CAFKA's most recent audited statement, our 2011 budget, a copy of our certificate of insurance for the current year, and sprint-out of our current statistical submission to the Canadian Arts Database (CADAC). If you would like more information regarding CAFKA's program for the 2011 biennial, please feel free to call me at any time Yours truly, Gordon Hatt Executive Director Encls. MAILING ADDRESS: 141 WHITNEY PLACE, STUDIO #7 KITCHENER, ONTARIO, CANADA N2G 2X8 T 519.744.5123 E CAFKA@CAFKA.ORG WWW.CAFKA.ORG 9 - 22 CAFKA CONTEMPORARY ART FORUM KITCHENER + AREA Organization information Mandate The Contemporary Art Forum Kitchener & Area (CAFKA) presents a biennial programme of art within the civic space of Kitchener and its surrounding. CAFKA is mandated as an artist-run organization for the purpose of educating and increasing the public's appreciation of contemporary visual art by: 1 } Presenting exhibitions, related performances, innovative artistic projects and interactive programming within civic and other public spaces; 2) Providing opportunities for artists to create temporary works of art in civic and other public spaces and; 3) Providing forums for dialogue about the arts, including contemporary visual arts, through artist talks, roundtable discussions, guided tours and similar educational activities. Brief History CAFKA began in 1996 in Kitchener as acity-run annual visual arts festival called Artworks, a two-day event with six artists' projects. In 2000, nine exhibits were displayed over atwo-day period. By 2001 the festival had changed its name to CAFKA and grown to 17 projects staged over nine days. In 2006 CAFKA hired afull-time Artistic Director and full-time Executive Director. CAFKA operated under the umbrella of Globe Studios and went on to hold five successful annual events before moving to a biennial format in 2007. Each edition of CAFKA takes on an aver-arching theme relating to the history or current preoccupations of the region. The first biennial forum, Haptic, expanded beyond CAFKA's historic centre in Kitchener's downtown core by involving twelve visual arts and cultural organizations from across the Region as cultural partners who linked programming at their facilities to CAFKA's theme. For Haptic, CAFKA also introduced an invitational programming component that helped increase the event's profile and set the precedent for an invitational component that will continue in future events. CAFKA completed it most recent biennial, Veracity, in the fall of 2009 and featured installations, projections performances and exhibitions by 22 artists from across Canada and from abroad, and collaborations with mast of the regions' art institutions. CAFKA's next biennial exhibition entitled survive.resist will take place from September 16 through October 2, 2011. CAFKA Moving Forward CAFKA has made a number of advances this past year in anticipation of our upcoming biennial exhibition in the fall. We received support from the Ontario Cultural Attractions Fund on behalf of the three festivals of contemporary art in the Waterloo Region: Open Ears Festival of Music and Sound, the Impact Theatre Festival and CAFKA. The $80,000 grant (30% of which is refundable to the Ontario Ministry of Tourism and Culture) is intended to assist in the costs of marketing the three festivals. A portion of the grant will be used for the individual marketing needs of the three festivals, while another portion will be applied to joint marketing initiatives that are intended to sell the region as a hub of contemporary cultural activity. Programs like these are encouraging the three festivals to focus en our shared values and interests and have stimulated exploratory discussions about how the three festivals can co-operate more fully in the future. 9 - 23 CAFKA CONTEMPORARY ART f="ORUM KfTCHENER + AREA CAFKA is in the second year of #hree year Trillium grant that is intended to help the organization develop resiliency through outreach, fundraising and membership development. CAFKA has embarked on a series of initiatives to introduce the organization to wider segments of the community and to introduce to the business community our vision. With the support of the Trillium foundation, CAFKA has been very active with special events over the past year, developing the Big Ideas in Art and Culture Lecture series with Musagetes, the "I Heart Video Art" series of video cabarets, participating in the Steel Rail Sessions and the recent Fest 3 event put on by the CAFKA, Open Ears and the MT Space. CAFKA made the development of a program of fundraising a high priority in 2010 and we were fortunate to have the help of an experienced fundraiser to give us some direction in this area. CAFKA was successful in obtaining Charitable Status from the Canada Revenue Agency in November of this year and this charitable status will help facilitate applications to a wider range of foundations and donors. However, in this phase of our sponsorship developmen# we are specifically targeting individual projects and direct gifts in kind. CAFKA is exploring ways to engage the neighbourhoods of the community in the programming and development of art installations and projects. We have initiated discussions with representatives of the Social Planning Council of Kitchener Waterloo, the Crime Prevention Council and the Festival of Neighbourhoods. By extending our engagement with the community we hope to get more people involved in the organization, the biennial event and the idea of public art. CAFKA has been successful in attracting targeted money for specific programs. It is unique among festivals in that it is a grass-roots artist-run organization. As such it is able to attract volunteers with specific knowledge and skill sets who are able to make possil~ie an exhibition of contemporary public art at a fraction of the cost of comparable visual art events. Our challenge is still to administer the variety of program initiatives and earmarked project grants with limited access to additional operating funding. it is for this reason that we are requesting that khe City of Kitchener consider augmenting our Tier I amount to $35,473 for 2011. ~ 9 - 24 0 g m Y O Y '~ O~ N QC u 1 b O 1 t~ )1 F ~1ry0~ ~-am.-N V~r171o r S$~rvS S 00 oa ~~ ~$ r~i ~ N N N Y1 ~ N N ' S O S ' 6 N N ~ N QO ~P 1U m c n ¢V U a rv m ~ ~ 0 1v e N R N P ,. ~x~ax~~~~x~~~~xaxxx~~~ :~~P.~x~~~o~ax~~xx n ,~a~oo;m oao ao minnmvm~7a g r- ac~~nnmoo~o.nninma N~o MN~-'1D~NNN~+SNY1 ~fV CCC r ~~~W ~GrNri00.-viG C~ G ~ 8~SS~~888S888S88S88' e .. .- WNe.-,.rm~R .- tD nl 8 S 00 0 0 °o ~ °o o O o N O N M r r r 17000 • S 00 7 N G G ~ pw g ~~ oa n~ ~ r~= ~S~NO" €€€~8 €'$ ~gE~'^~o'oo'mc~~ ~ ~~@~~~LLwLL~ pm 0,4 {~ ~~~ ~ s ~~~ua~mmm'~EE 2-~~~ 1Wp mm qW QCQ p mmm ~ 11pp V~ V~ b b N C x Vx C~ O_ C UUO~OU~yy~p~yyY ~qq C~uSl1.y~8~}i ~ ~~~ ~~~ ~ 8~c~c43a3~c3~~~3~~4aM S °o~ g N y d O O T ~ m `o ~ in m ~ m o N Y ~ q oo L'~W ~~~ a~ _~ 0 x°aFUW aa~F O °o m c a i e N 9 - 25 CONTEMPORARY ART FORUM KITCHENER AND AREA (CAFKA) FINANCIAL STATEMENTS FOR THE YEAR ENDED NOVEMBER 30, 2009 EM ~ EE ®co.~ 9 - 26 Auditors' report Statement of financial position Statement of net assets Statement of operations Statement of cash flows Notes to financial statements colvTErrrs Page 6-8 EMEE .co.~ ~~ 9 - 27 EM EE co, ~~~ AUDITORS' REPORT To the Members of the Board of Directors of Contemporary Art Forum Kitchener and Area (CAFKA) We have audited the statement of financial position of Contemporary Ark Forum Kitchener and Area (CAFKA} as at November 30, 2009 and the statements of operations, net assets and cash flows for the year then ended. These financial statements are the responsibility of the organization's management. Our responsibility is to express an opinion on these financial statements based on our audit. Except as explained in the following paragraphs, we conducted our audit in accordance with Canadian generally accepted auditing standards. Those standards require that we plan and perform an audit to obtain reasonable assurance whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overa[I financial statement presentation. In common with many not-for-profit organizations, the organization derives revenue from various sources, the completeness of which is not susceptible of satisfactory audit verification. Accordingly, our verification of these revenues was limited to the amounts recorded in the records of the organization and we were not able to determine whether any adjustments might be necessary to revenues, excess of revenues over expenses, assets and fund balances. In our opinion, except for the effect of adjustments, if any, which we might have determined to be necessary had we been able to satisfy ourselves concerning the completeness of the revenues referred to in the preceding paragraph, these financial statements present fairly, in all material respects, the financial position of the organization as at November 30, 2009 and the results of its operations and cash flows for the year then ended in accordance with Canadian generally accepted accounting principles, ~~....P..u f(a~«r February 24, 2009 Guelph, Ontario Embree & Co. LLP, Chartered Accountants Licenced Public Accountants (page I} 860 Speedvale Apenne W., Suite 8, Guelph, Oatsrio N11{ 7A!<7 Phone (619) 821,-1666 Pax (619) 881-8168 Tall Free 886-681-1666 aenerallam>breelFD.ce 485 Pinebush Road, Suite 301, Cambridge, Ontario N1T OA6 Phone (519) 621-5660 Fax (519) 621-2918 Toll Free 868-fi53-6539 cambridgeC~ombresllp.ca 9 - 28 CONTEMPORARY ART FORUM KITCHENER AND AREA (CAFKA) STATEMENT OF FINANCIAL POSITION AS AT NOVEMBER 30, 2009 ASSETS CURRENT Bank Accounts receivable GST recoverable Prepaid expenses CAPITAL (notes 2 and 3} LIABII.ITIES AND NET ASSETS CURRENT Bank overdraft Accounts payable and accrued liabilities Withholding taxes payable Deferred revenue (note 2) NET ASSETS Net assets invested in cap~l assets Unrestricted net assets / t THE BOARD: 2009 $ - 25,702 3,130 1.753 30,585 ,5,227 $ 3~5 ~ $ 870 l 6,952 2,719 15.800 36,341 5,227 (5.7561 1s29~ $ S 8l2 2008 (restated note 8) $ 21,223 50,900 1,423 585 74,131 044 $~.8.~ 6,985 2,388 32.500 __ 41 873 8,044 32.25 S 40 342 $~82~,1~~5 ~~ (See accompanying notes to financial statements) (page 2) 9 - 29 CONTEMPORARY ART FORUM KITCHENER AND AREA (CAI+'KA) STATEMENT Ol[r NET ASSETS FOR THE YEAR ENDED NOVEMBER 30, 2009 Invested in Unrestricted Total TotaE capital assets aet assets 2009 2008 {restated note 8) Net assets, beginning of the year $ 8,044 $ 32,258 $ 40,302 $ 15,$72 Excess of (expenses over revenues) revenues over expenses for the year 2 817 3$ 014) 4 831 } 24 4 1 Net assets, end of the year $~5 227 $, !~~ $~29) $ 4 303 (see accompanying notes to financial statements) (page 3) 9-30 CONTEMPORARY ART FORUM KITCHENER AND AREA (CAFKA) STATEMENT OF OPERATXONS FOR THE YEAR ENDED NOVEMBER 30, 2009 2009 2008 (restated note S) REVENUES (note 2} Grants $ 2$5,545 $ 137,752 Contributions and memberships 9,764 8 47 2.95,309 146.225 EXPENSES Advertising and promotion 13,271 2,425 Amortization 2,817 7,838 Bank charges 735 1,788 Bi-annual event 183,358 - Bookkeeping 6l S 4,618 CAFKA TV 4,188 1,602 insurance 2,666 2,285 Office 2,892 2,463 Professional fees 6,931 4,100 Programs 3,891 7,704 Rent 3,821 4,153 Sabcontract - 14,797 Telephone 1,514 1,209 Travel 1,514 461 Wages and benefits 1027 _66,351 336I40 _121794 EXCESS OF (EXPENSES OVER REVENUES) REVENUES OVER EXPENSES FOR THE YEAR $ 40 831 $ 24.43 L (See accompanying notes to financial statements) {page 4) 9-31 CONTEMPORARY ART FORUM KITCHENER AND AREA (CAFKA} STATEMENT OF CASH FLOWS FOR THE YEAR ENDED NOVEMBER 30, 2009 OPERATING ACTIVITIES Excess of {expenses over revenues) revenues over expenses for the year Charges to earnings not requiring cash; Amortization CHANGES IN NON-CASH WORKING CAPITAL Decrease (increase) in accounts receivable (increase) decrease in GST receivable Increase in prepaid expenses increase (decrease) in accounts payable and accrued liabilities Increase in withholding taxes payable (Decrease) increase in deferred revenue Cash used in operating activities INVESTING ACTIVITIES Purchases of capital assets Cash used in investing activities DECREASE IN CASH FOR THE YEAR CASH, beginning of the year CASH, end of the year represented by {bank overdraft} bank (See accompanying notes to financial statements} (page 5 ) 2009 2008 (restated note 8) $ (40,831) $ 24,431 2.817 7,838 (38,014) 32,269 25,198 (22,765) { 1,707) 3,980 (1,168) (22$} 9,967 (8,244) 331 1,657 ~16~) 8 312) 22 093 1 4 3 178 - ...._.13.178) (22,093} (4,821} ~~, 26 044 $,,,~ $~21~223 9-32 CONTEMPORARY ART FORUM KITCHENER AND AREA {CAFICA) NOTES TO FINANCIAL STATEMENTS AS AT NOVEMBER 30, 2009 1. MISSION AND VISION STATEMENT Contemporary Art Forum Kitchener and Area (CAFKA) presents innovative art within a civic space. CAFKA invites the public to encounter and engage with artists of today and the art they create, CAFKA encourages groundbreaking artistic projects, welcomes interactive programming, and nurtures new and existing audiences for contemporary art. CAFICA is dedicated to artistic growth and offers opportunities for regional, Canadian and international artists. CAFKA builds community partnerships and connections. Committed to high artistic quality, CAFKA activities culminate in biennial thematic forum of visual and media arts in the public realm. 2. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES These financial statements have been prepared in accordance with Canadian generally accepted accounting principles and reflect the following policies: (a) Adoption of new accounting policies Cash Distributions CICA Handbook Section 1540, Cash Flow Statements and Section 4400, Financial Statement Presentation far Not-for-Profit Organizations have been amended to require not-for-profit organizations to apply the same standards as profit-oriented entities effective for in#erim and annual financial statements beginning on or after January 1, 2009. Net Asse#s Invested in Capital Assets The Accounting Standards Board has eliminated the requirement to present net assets invested in capital assets as a separate component of net assets effective far interim and annual financial statements beginning on or after January 1, 2009. Capital Assets CICA Handbook Section 4430, Capital Assets Held by Not-for-Profit Organizations has been amended to clarify that not-for-profit organizations that capitalize their capital assets must comply with other relevant provisions of the section and other relevant Handbook sections effective for interim and annual financial statements beginning on or after January !, 2009. {b)Capital assets and amortization Capital assets are recorded at cast. Amortization is provided at the following annual rates: Computer equipment Computer software Offce equipment - 30% to SS% declining balance basis - 2 years on a straight line basis - 20% declining balance basis Amortization is calculated atone-half the normal rate in the year of acquisition, except for computer software. Capital assets are subject to an assessment for impairment. An impairment loss is recognized when the carrying amount of property and equipment is not recoverable and exceeds its fair value. Management does not feel that there has been an impairment to the carrying amount of the capital assets continued.... (page 6) 9-33 CONTEMPORARY ART FORUM KITCHENER AND AREA (CAFKA) NOTES TO FINANCIAL STATEMENTS AS AT NOVEMBER 30, 2009 2. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES -continued (c) Deferred revenue Deferred revenue represents project grants received in advance of performing the project activities. (d) Revenue recognition The organization follows the deferral method in accounting for contributions. Restricted contributions are recognized as revenue in the period in which related expenses are incurred. Unrestricted contributions are recognized as revenue or receivable if the amount to be received can be reasonably estimated and collection is reasonably assured. All other revenue amounts are recognized as they are received. (e) Contributed goods and services The organization derives a benefit from members acting as volunteers and directors. Since these services are not normally purchased by the organization and due to the difficulty of deternnining their fair value these services arc not recognized in the fnancial statements. Contributed good and services are recorded if their fair market value is determinable. (f) Use of estimates The preparation of financial statements in conformity with Canadian generally accepted accounting principles requires the organization's management to make estimates and assumptions that affect the amounts reported in the financial statements and related notes to the financial statements. Actual results may differ from these estimates. The item material to the financial statements that require the use of estimates is the rates of amortization of capital assets, 3. CAPITAL ASSETS 2009 2008 Accumula#ed Net Net Cost Amortization Book Value Book Value Computer equipment $ 12,794 $ i 1,240 $ 1,554 $ 3,452 Computer software 4,942 4,942 - _ Office equipment 6 33 3.260 3.673 4•S92 $~>~ $~ 1,_,442 $ $ 8 44 4. INCOME TAX STATUS The Contemporary Art Forum Kitchener and Area (CAFKA) is anot-for-profit organization incorporated without share capital under the laws of the Business Corporation Act of Ontario 1983 and is exempt from tncome tax under Section 149 of the Income Tax Act. (page 7} 9-34 CONTEMPORARY ART FORUM KITCHENER AND AREA (CAFK,A) NOTES TO FINANCIAL STATEMENTS AS AT NOVEMBER 30, 2009 5. FINANCIAL INSTRUMENTS Financial instruments consist of accounts receivable, bank overdraft and accounts payable. The carrying value of these financial instruments approximate their fair value. It is management's opinion that the organization is not exposed to significant interest, credit or currency risk arising from these financial instruments. The organization is not exposed to credit risk on the accounts receivable. The organization does not have significant exposure to any individual customer. Management has included adequate pravisian for doubtful accounts receivable in these financial statements. 6. GOVERNMENT AND CHARITABLE GRANTS Various grants from government and charitable organizations were received throughout the year to support the operations of the organization. The on-going operations of the organization could not continue without these grants and therefore they are recorded as part of normal operations. 7. COMPARATIVE FIGURES Certain comparative figures have been restated to conform with the presentation adopted in the current year. 8. RESTATEMENT OF PRIOR YEAR ERROR Grant revenue was understated in 2008 due to grants received for CAFKA TV. In 2008 these grants were recorded as deferred revenue, however, these monies had been fully spent in 2008 on CAFKA TV activities. Accordingly, these grants should have been recognized as revenue. The 2008 comparative figures have been restated with the following effect. erect on 2008 Increase in grant revenue I7 860 Decrease in deferred revenue (17,850} Increase in unrestricted net asseets 17,8b4 (page 8} 9-35 2011 Community Grants Tier 1 Applicant: Social Planning Council of Kitchener-Waterloo (SPCKW) 2010 Grant Approved by Council: $69,000 2011 Grant Recommendation: $70,380 Increase Recommended: 2% 2011 Grant Request: $86,000 Increase Requested: 24.6% Report: The Social Planning Council of K-W is requesting a reinstatement of their full grant amount for a total grant of $86,000 in 2011 to support their social planning work. Further details to support their grant increase request are provided in the attached submission from the SPCKW. Background: During the development of the Community Investment Strategy (CIS), the CIS project team reviewed existing annual grant recipients to determine service eligibility within the new Tier 1 community grant criteria. The Social Planning Council was identified as one of the organizations requiring a detailed review to determine eligibility and Council approved staff's recommendation that a "value for money" review be done in 2009 by the City's internal auditor. At the May 11, 2009 Community Services Committee (CSC) meeting, staff presented the findings of the internal audit and recommended that the annual grant to SPCKW be reduced to $43,000 to support the Community Information Centre and that staff purchase planning services on a project by project, purchase of service basis as needs and priorities present themselves. On May 19, 2009, Council deferred and referred this recommendation to the September 14, 2009 CSC meeting to allow further discussion between staff and the SPCKW as to the timing of the proposed funding reduction and how the City will partner with the SPCKW going forward. As directed by Council, additional dialogue was held between staff and SPCKW and, at the September 14, 2009 CSC meeting, staff again brought forward a report recommending that effective January 1, 2010 the SPCKW receive an annual grant of $43,000 to support the Community Information Centre, based on the following rationale. The SPCKW provides the Community Information Centre and a variety of social planning services. Council Policy I-525-Community Investment approved in November 2008 provides the rationale for Tier 1 grants and, in part, states "...Tier 1, called foundational or core 9-36 Tier 1 Grant Request -SPCKW Page 2 services, comprises services that are considered by the community to be essential to a healthy and vibrant community and are provided by longstanding, credible organizations" and "...must be the responsibility of the City of Kitchener, i.e. not be the responsibility of other levels of government". Staff believes that the community expects access to a Community Information Centre as part of the community's core services. However, the remaining portion of the City's grant had supported social planning work. Staff acknowledged the importance of social planning in our community but also appreciated that this function is the responsibility of the Regional Municipality of Waterloo in support of its social service mandate. One of the objectives of the Community Investment Strategy project is to ensure City of Kitchener grants are focused on services that are the City's core responsibility. At its September 14, 2009 CSC meeting, the Committee deferred consideration of the staff recommendation to the November 16, 2009 CSC meeting and requested staff and representatives of the SPCKW to have dialogue about the contents of the chart titled "Estimated Annual Value to Kitchener, SPCKW Planning and Community Information Development Work" prepared by the SPCKW and dated July 2009, develop a contract of the work required by and paid for by the City of Kitchener; and develop a regular reporting structure for SPCKW to report to City Council throughout the year. At the November 16, 2009 CSC meeting, staff brought forward a report recommending that the SPCKW receive an annual grant of $69,000 effective January 1, 2010, to include $43,000 to support the Community Information Service as previously recommended, as well as an additional $16,000 to build technical and staff capacity to meet the needs of 211 Ontario and $10,000 to support the operation of the Festival of Neighbourhoods based on the following rationale. During the additional dialogue between staff and SPCKW, the SPCKW provided further details on how the City of Kitchener's Tier 1 grant has been allocated among the organization's programs and services historically. Of the various activities that fall broadly under a category SPCKW called "Social Planning and Community Information Development", staff identified the Festival of Neighbourhoods as an important program focused on Kitchener neighbourhoods that is closely aligned with Council's priorities. Staff recommended that $10,000 be granted to SPCKW specifically to support resources dedicated to the operations of Festival of Neighbourhoods for 2010. The SPCKW was in the process of completing some development work to improve its capacity to provide community data through the 211 Ontario program and as staff resources were needed to be allocated to this priority to support such activities as the accreditation process, website development, data formatting, etc., staff recommended a grant of $16,000 be provided in 2010 specifically to support the upgrading necessary for 211 Ontario. Staff also recommended that a one year Tier 1 grant agreement be entered into with the SPCKW for 2010. Staff did not recommend approval of SPCKW's request for an additional amount of $19,000 in 2010 for the following purpose: Community Engagement Outcome Measurement reporting on service outcomes to provide an objective measure of Kitchener as a community where residents are engaged and active in decision-making about local issues; over the course of 2010, this would include at least ten SPCKW community engagement events with a diversity of populations. Staff recommended that this not be approved as additional external third party input on community engagement was not considered a priority at the time. Through the established community planning cycle involving Compass Kitchener and the Environics 9-37 Tier 1 Grant Request -SPCKW Page 3 Research Group, staff planned to receive input from the community regarding local priorities in general and, specifically, leadership and community engagement. On November 23, 2009, Council approved the following resolution: "That the Social Planning Council of Kitchener-Waterloo (SPCKW) be notified that effective January 1, 2010 it will receive an annual grant in the amount of $69,000, composed of $43,000 to support the Community Information Service, $16,000 for updating technical systems, web development (e.g. specialized information portals), new resource and product development as well as professional development for staff and organization such as applying new sector standards which contribute to the development of community information in Ontario, including the 211 system, and $10,000 to support the operation of Festival of Neighbourhoods; and, That the $10,000 in funding provided to the Social Planning Council for their work with the Festival of Neighbourhoods will not affect the Tier 1 grant provided directly to the Festival of Neighbourhoods by the City of Kitchener; and, That the City of Kitchener acknowledges its partnership with the Social Planning Council of Kitchener-Waterloo for Connect KW and directs staff to update the agreement relative to this partnership as previously approved by Council; and further, That staff work with the Social Planning Council of Kitchener-Waterloo to develop a two year Tier 1 grant agreement." 9-38 Building Community Since 1967 Social Planning Council Kitchener-Waterloo Community Information Centre Waterloo Region 300-151 Frederick St. Kitchener On N2H 2M2 Phone: 5l 9-579-I096 January 27, 2011 Councillor Kelly Galloway, Chair and Committee Members, Community and Infrastructure Services Committee City Hall P.O. Box 1118 Greetings Chair Galloway and Committee Members: We thank Council and the City of Kitchener for continued support of our community work. This letter is to confirm the Social Planning Council of Kitchener-Waterloo funding request for 2011. We have provided to staff the information that was requested- far our 2010 report. With respect, we are requesting a reinstatement of funding to the level received prior to 2010 for a total grant of $86,000. The reason we are asking for this additional $16,000 is to support our social planning work which has been seriously compromised by the cut in funds done in 2010. We believe it is important to provide opportunities for Kitchener residents to take part in community processes that enable them to participate more fully in the social, economic and political life of the community. Although we did continue to provide support to the community in this area, our ability to provide a consistent level of support to fully respond, was severely hampered in 2010. We could not host as many community forums nor help all of the groups who came to us for assistance. Increasingly there are fewer options available for low or no cost community space and to hold even a small event costs more each year for the basic logistics, even more so when we aim to have these events be inclusive and accessible .The City of Kitchener annual grant helped us provide a base level of support for this work, from which we leveraged partnerships and funds from other sources to undertake social research and provide support to the community in using this research to plan action. In 2011, with the reinstated support from the City of Kitchener, we will be better able to provide a local Kitchener link to Poverty Free Waterloo Region and Poverty Free Ontario campaigns to 9-39 (2) ensure local voices are heard and stakeholders are fully informed. We aim to provide assistance to various groups who typically do not participate in government planning processes 'at the municipal as well as other levels of government. Continuing work already begun, this will include adults aging with or into disabilities, newcomers (in particular newcomer women), those living in poverty situations and youth who are seeking to be more involved in community. Reinstating support for this work will make a significant difference in our capacity to address these community needs which, in turn, will make a difference in the capacity in the community as a whole. We thank staff and Council far consideration of our request, if you have any questions, please don't hesitate to contact our Executive Director, Trudy Beaulne at s ckw waterloore ion.or or by phone at 519-579-109b Ext. 3006. Sincerely, Brad Ullner, President Trudy Beaulne, Executive Director 9-40 SOCIAL PLANNING COUNCIL of Kitchener -Waterloo November 19, 2010 Renate Willms, Supervisor of Administration Department of Community Services 7`n Floor, City Hall P.O. Box 1118 Greetings Renate: COMMUNITY IN1=0RMATION C~NTR~ of Waterloo Region This letter is to confirm the Social Planning Council of Kitchener-Waterloo 2011 funding request. Enclosed is the information that you requested for our 2010 report. With respect, we are requesting a reinstatement of funding to pre-2010 levels, for a total grant of $86,000. We are asking for this additional $16,000 is to support our social planning work which has been seriously compromised by the 2010 funding cut. We believe it is important to provide opportunities for Kitchener residents to take part in community processes that enable them to be more fully active in the social, economic and political life of the community. Although we did continue some support the community in this area, our ability to provide a consistent level of support was significantly hindered in 2010. .For example, there are few options available for low or no cost community space and to hold even a small event costs more each year. This is made even more challenging when our aim is to be inclusive which requires adaptation of material, interpreters or other modifications which take time and adds to costs. The City of Kitchener annual grant had always helped us provide a base level of support for this work, from which we leveraged partnerships and funds from other sources for social research, community engagement and action planning. With support for our community work from the City, we will be better able to provide a local Kitchener link to Poverty Free Waterloo Region and Poverty Free Ontario campaigns to ensure local voices are heard and stakeholders are fully informed. We can provide assistance to various groups who typically~do not participate in government planning processes to do so in relation to policy at all government levels. We could continue work we have already begun with adults who are aging with or into disabilities, newcomers (in particular newcomer women), those living in poverty situations and youth who are seeking to be more involved in community. Reinstating . support for this work will make a significant difference in our capacity to support these groups. We thank staff and Council for consideration of our request. Sincerely, Trudy Beaulne Executive Director 300-151 Frederick St., Kitchener, ON N21i 2H2 Tel. 519-579-]09G __ _ Fax 519-578-9185 Supported by: Regional Municipality of Waterloo City of Kitchener City of Waterloo Memberships Community Donations 9-41 Enclosures: 1. Copy of 2009 Audited Statements -note, these are marked draft but are the final approved statements. (14 pages) 2. A detailed budget for 2010 and 2011 with actual for Jan -Oct 2010. Along with this is a summary of revenue and expenditures for those services supported directly by the City of Kitchener 2010 grant. (2 pages) 3. A copy of our current insurance certificate. (1 page) 4. A 2010 activity report and summary of statistics. (4 pages) 9-42 DRAFT - 5/19/2010 9:45:40 AM Financial Statements of SOCIAL PLANNING COUNCIL OF KITCHENER-WATERLOO Year ended December 31, 2009 9-43 DRAFT -5119120'10 9:45:40 AM AUDITORS' REPORT To the Members of the Social Planning Council of Ki#chener-Waterloo We have audited the statement of financial position of the Socia{ Planning Council of Kitchener- Waterloo {"Council") as at December 31, 2049 and the statements of operations and changes in net assets and cash flows for the year then ended. These financial statements are the responsibility of the Council's management. Our responsibili#y is to express an opinion on these financial. statements based on our audit. Except as explained in the following paragraph, we conducted our audit in accordance with Canadian generally accepted auditing standards. Those standards require that we plan and perform an audit to obtain reasonable assurance whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. In common wi#h many charitable organizations, the Council derives part of its revenue from various sources (captioned other revenue), the completeness of which is not susceptible to satisfactory audit verification. Accordingly, our verification of these revenues was limited to the amounts recorded in the records of the organization and we were not able to determine whether any adjustmen#5 might be necessary to other revenues, excess of expenditures over revenue, assets and council equi#y. In our opinion, except far the effect of adjustments, if any, which we might have determined to be necessary had we been able to satisfy ourselves concerning the completeness of the other revenue referred to in the preceding paragraph, these financial statements present fairly, in all material respects,. the financial position of the Council as at December 31, 2009 and the results of its activities and its cash #lows for the year then ended in accordance with Canadian generally accepted accounting principles. Chartered Accountants, Licensed Public Accountants Waterloo, Canada April 9 3, 209 0 9-44 DRAFT - 5/19/2010 9:45:40 AM SOCIAL PLANNING COUNCIL OF KITCHENER-WATERLOO Statement of Financial Position December 31,2009, with comparative figures for 2008 20D9 2008 Assets Current assets: Cash $ 114,408 $ . 167,258 Accounts receivable 87,053 27,476 GS7 recoverable 692 1,594 Prepaid expenses 5,813 8,779 $ 207,966 $ 205,107 i<.iabifities and Net Assets Current liabilities: Accounts payable and accrued liabilities $ 43,916- $ 36,841 PST payable 314 125 Deferred revenue (note 3) 10,753 42,449 54,983 79,415 Net assets: Inkernally restricted {note 4) 152,983 125,692 Lease commitments (note 5) $ 207,966 $ 205,107 See accompanying notes to financial statements. On behalf of the Board: `- """`" "" ~ Director ~1--- - `: r'~'``- Director 9-45 DRAFT - 5/19/2010 9:45:40 AM SOCIAL PLANNING COUNCIL OF KITCHENER-1NATERL00 Statement of Operations and Changes in Net Assets Year ended December 31, 2009, with comparative figures for 2008 2009 20x8 Revenues: Grants: Municipal governments: City of Kitchener $ 86,013 $ 84,465 City of Waterloo 20,690 20,690 Region of Waterloo 76,632 74,400 K-W United Way 50,700 50,000 Grantslsubsidies 56,822 40,278 290,857 269,833 Other; Donations and memberships 3,371 6,208 Fee for service contracts 94,807 87,039 Special projects 120,477 71,081 Product saleslleases 7,277 7,140 Interest 1,497 2,687 Miscellaneous 133 65 227, 562 174,220 518,419 444,053 Expenses: Salaries and benefits. 358,720 290,210 Purchased services/consultanfs 13,661 13,287 Copying and printing 10,892 8,643 Telephone 11,481 10,513 Advertising and public relations 7,241 10,000 Rent, insurance and premise casts 29,538 26,576 Membership dues 4,646 3,225 Travel, meetings and conferences 11,107 15,042 Staff and volunteer training/developmentlrecognition 726 1,199 Computer softwarelhardware/consulting 17,580 31,108 Office supplies 8,433 9,071 Postage 1,684 4,372 Professional fees and bank charges 7,960 10,258 Equipment purchases and rentals 4,884 1,497 Miscellaneous 2,575 2,713 491,128 437,714 Excess revenues over expenses Net assets, beginning of year 27,291 6,339 125,692 119,353 Net assets, end of year $ 152,983 $ 125,692 See accompanying notes to financial statements. 9-46 DRAFT - 5/19/2010 9:45:40 AM SOCIAL PLANNING COUNCIL OF KiTCHENER-1NATERL00 Statement of Cash Mows Year ended December 31, 2009, with comparative figures for 2008 2009 200$ Cash provided by (used in): Operations: Excess revenues over expenses $ 27,291 $ 6,339 Change in non-cash operating working capital: Accounts receivable (59,577} (9,86D) GST recoverable 902 (706} Prepaid expenses 2,966 184 Accounts payable and accrued liabilities 7,075 27,552 PST payable 189 (403) Deferred revenue (31,696) 23,526 Increase (decrease) in cash (52,850) 46,632 Cash, beginning of year 167,258 120,626 Cash, end of year 114,408 $ 167,258 Supplemental cash flow information: Cash received for interest $ 1,497 $ 2,687 See accompanying notes to financial statements. 9-47 DRAFT - 519 912010 9:45:40 AM SOCIAL PLANNING COUNCIL OF KITCHENER-WATERLOO Notes to Financial S#atements Year ended December 31, 2009 Status of the council: Social Planning Counci! of Kitchener-Waterloo (the "Council") is a charitable organization incorporated under the laws of Ontario whose aims and objectives are: (i) to stimulate public awareness of community problems; (ii) #o study and identify social needs within the community, and the Services which exis# to meet those needs; (iii) to advise and assist in planning and developing new services; (iv) to promote changes that will improve the quality of life for focal citizens; (v) to provide information and referral services to the community; (vi) to promote volunteerism in the community; and (vii) to engage in such other activities related to planning, co-ordinating and implementing join# action, as maybe deemed to be in the general interest of the health and we{fare of the citizens of the community. The Council is a charitable organization registered under the Income Tax Act and, as such, is exempt from income taxes and able to issue donation receipts for income lax purposes. 1. Significant accounting policies: (a) General: The financial statements have been prepared in accordance with Canadian generally accepted accounting principles. (b) Revenue recognition: The Council follows the deferral method of accounting for contributions, which includes donations and government grants. Unrestricted contributions are recognized as revenue when received or receivable if the amount to be received can be reasonably estimated and collection is reasonably assured. (c) Capital assets: The Council's capital assets consist of several computers and certain furniture and fixtures as well as leasehold improvements. The expenditures on capital assets are reported as expenditures in the year in which they are acquired. ReRated expenditures for the current year were $12,353 (2008 - $4,949}. 9-48 ©RAFT - 5/19/2010 9:45:40 AM SOCIAL PLANNING COUNCIL OF KITCHENER-WATERLOO Notes to Financial Statements, page 2 Year ended December 31, 2009 1. Significant accounting policies (continued}: (d) Contributed services: A number of volunteers contribute a significant amount of their time each year. Because of the difficulty of determining the fair value, contributed services are not recognized in the . financial statements. (e) Use of estimates: The preparation of financial statements in conformity with Canadian generally accepted accounting principles requires management ko make estimates and assumptions that affeck the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the da#e of the financial statements and the reported amounts of revenues and expenditures during the year. Ackual results could differ from those estimates. Estimates are reviewed on a regular basis and, as adjustments become necessary, they are reported in income 'in the periods in which they become known. The assets and liabilities which require management to make significant estimates and assumptions in determining carrying values include accounts receivable and accrued liabilities. (f) Financial instruments: The Council has classified its financial instruments as follows: • Cash or bank indebtedness is classified as held-for-trading. • Accounts receivable are classifed as held-for-trading. • Accounts payable and accrued liabilities are classified as held-for-trading. (g) Capital management: The Council's objective when managing capital are to safeguard the Council's ability to continue as a going concern, so that it can continue to provide service to stakeholders. The Counci] sets the sufficiency of capital to maintain the working capital required to meet the service needs of the stakeholders and makes adjustments to its capital, to respond to potential changes in economic conditions and the risk charackeristics of the underlying assets. In order to maintain or adjust the capital structure, management looks forward to future Heads and recommends appropriation of unrestricted amounts or increased fundraising to secure adequate cash fkow. The Council maintains capital to meet those potential appropriations noted above and to ensure there are sufficient funds, defined as twelve months of net operating cash flow, available to the Council to provide time to respond ko changes in economic circumsfances. 9-49 DRAFT - 5119!2010 9:45:40 AM SOCIAL PLANNING COUNCIL OF KITCHENER-WATERLOO Notes to Financial Statements, page 3 Year ended December 31, 2009 2. Changes in accounting policies: Effective January 1, 2009, the Council adopted the following Canadian Institute of Chartered Accountants ("CICA") presentation and disclosure standards: (i) Amendments to accounting standards that apply only to not-for-profit organizations: Effective January 1, 2009, the Council adopted the CICA amendments to.the 4400 Sections of the handbook. These amendments eliminate the requirement to show net assets invested in capital assets as a separate component- of net assets, .clarify the requirement for revenue and expenses to be presented on a gross basis when the not- for-profit organization .is acting as principal and require a statement of cash flow. Adoption of these recommendations had no significant impact on the financial statements for the year ended December 31, 2009, except for the reclassification of capital reserve to internally restricted for capital within net assets. (ii) Amendments to CICA Handbook Section 1000 Financial Statement Concepts: These amendments clarified the criteria for recognition of an asset ar liability, removing the ability to recognize assets or liabilities solely on the basis of matching revenue and expense items. Adoption of these recommendations had. no effect on the financial statements for the year ended December 31, 2009. 3. Deferred revenue: Deferred revenue at December 31, 2009 relates to contracts from which services have no# yet been provided. Deferred revenue at December 31, 2009 vela#es to pay equity grants to be spent in 2009, and a Waterloo Wellington Community Care Access Centre data development initiative to be completed in 2009. 4. Internally restricted net assets: Net assets have been internally restricted to provide for cash requirements prior to receipt of grants for the subsequent year, as well as to provide reserves for capital replacements. 9 - 50 DRAFT - 5/19/2010 9:45:40 AM SOCIAL PLANNING COUNCIL OF KITCHENER-WATERLOO Notes to Financial Statements, page 4 Year ended December 31, 2009 5. Lease commitments: The Council is obligated under rental agreements. At December 31, 2009, future minimum lease payments for the next two years are as follows: 2010 $ 21,625 2011 21,625 2012 21, 625 2013 633 2094 474 6. Financial instruments: {a} Fair values of financial assets and financial liabilities: The fair values of financial instruments approximate their carrying amounts due to the near- term maturity of these financial instruments. Fair value estimates are made at a specific paint in time, based on relevant market information and information about the financial instrument. These estimates are subjective in nature and involve uncertainties and matters of significant judgment and, therefore, cannot be determined with precision. Changes in assumptions could significantly affect the estimates. {b) Interest rate risk: The Council's cash is exposed to interest rate risk, as changes in market interest rates directly affect cash flows associated with the asset. (c) Gredit risk and foreign exchange risk: The maximum credit risk (being the extent to which failure by all clients to discharge their obligations could reduce the amount of cash collected} approximates the recorded amount of accounts receivable. No assets or liabilities represent items denominated in foreign currencies. 9-51 DRAFT - 5/19/2010 9:45:40 AM AUDITORS' REPORT ON SUPPLEMENTARY INFORMATION To the Members of the Social Planning Council of Kitchener-Waferloo We have audited and reported separately herein on the financial statements of the Socia! Planning Council of Kitchener-Waferloo ("Council"} as at and for the year ended December 31, 2009. Our audit was conduc#ed for the purpose of forming an opinion on the basic financial statements of the Council taken as a whole. The supplementary information included in the following schedules is presented for purposes of additional analysis and is not a~required part of the basic financial statements. Such supplementary information has been subjected to the auditing procedures applied in the audit of the basic financial statements and, in.our opinion, is fairly stated in all material respects in relation to the basic financial statements taken as a whole. Chartered Accountants, Licensed Public Accountants Waterloo, Canada April 13, 2010 9 - 52 DRAFT - 5/19/2010 9:45:40 AM SOCIAL PLANNING COUNCIL OF KITCHENER-WATERLOO Schedule of Research and Data Management Program Financial Activities Year ended December 31, 2009, with comparative figures for 2008 2009 2008 Revenues: Grants: Municipal governments: City of Kifchener $ 14,270 $ 10,347 City of Waterloo ~ 2,483 6,828 Region of Waterloo 76,632 74,400 K-W United Way 16,168 20,000 Grantslsubsidies ~ 13,955 19,528 123, 508 131,103 Other: , Donations and memberships 1,228 1,883 Fee for service contracts 58,626 30,615 Special project - 3,165 4,653 Product sales/leases 20 20 Interest 599 1,075 Miscellaneous 13 26 63,651 38,272 187,159 169,375 Expenses: Salaries and benefits 134,174 131,888 Purchased serviceslconsultants -. 1,500 Copying and printing 3,598 2,008 Telephone 4,479 4,100 Advertising and public relations 289 2,034 Rent, insurance and premise costs 11,823 10,627 Membership dues ' 2,970 2,033 Travel, meetings and conferences 3,484 5,024 Staff and volunteer training/development recognition 166 269 Computer softwarelhardwarelconsulting 1,737 4,162 Office supplies 2,289 3,346 Postage 808 1,858 Professional fees and bank charges 3,084 4,169 Equipment purchases and rentals 285 577 Miscellaneous 1,109 1, 005 170,295 174,600 Excess (deficiency) of expenses over revenues $ 16,864 $ (5,225) 9 - 53 DRAFT - 5/19/209 0 9:45:40 AM SOCIAL PLANNING COUNCIL OF KITCHENER-1NATERL00 Schedule of Community Information Program Financial Activities .Year ended December 31, 2009, with comparative figures for 2008 2009 2008 Revenues: Grants: Municipal governments: City of Kitchener $ 38,340 $ 42,233 City of Waterloo 15,103 10,345 K-W United Way 25,486 30,OD0 Grantslsubsidies ~ 28,530 1 D,41 D 107,459 92,988 Other: Donations and memberships 1,228 1,958 Fee for service contracts ~ 30,D40 57,961 Special projects 165 1,563 Product saleslleases 7,247 7,110 interest 599 1,075 Miscellaneous 13 26 39,292 63,693 146,751 156,681 Expenses: Salaries and benefits 100,659 92,244 Copying and printing 4,950 5,518 Telephone 4,614 4,171 Advertising and public relations 6,437 6,410 Rent, insurance and premise costs 11,823 10,632 Membership dues 1,087 652 Travel, meetings, conferences 1,491 3,870 Staff and volunteer trainingldevelopmentlrecognition 216 533 Computer so#twarelhardwarelconsulting 2,220 2,800 Office supplies 2,305 3,346 Postage 327 1,425 Professional fees and bank charges 2,927 3-,988 EquipmenE purchases and rentals 285 577 Miscellaneous 1,014 1,262 140, 355 137,428 Excess of revenues over expenses $ 6,396 $ 19,253 9 - 54 DRAFT - 5119!2010 9:45:40 AM SOCIAL PLANNING COUNCIL OF KITCHENER-WATERLOO Schedule of Community Building Program Financial Activities Year ended December 31, 2009, with comparative figures for 2008 2009 2008 Revenues: Municipal grants: City of Kitchener $ 33,403 $ 31,885 City of Waterloo 3,104 3,517 K-W United Way 9,046 - Grantslsubsidies 14,337 10,340 59,890 45,742 Other Donations and memberships 915 2,367 Fee for service contracts 6,141 4,463 Special projects 117,147 64,865 Product saleslleases 10 10 Interest 299 537 Miscellaneous 107 13 124,619 72,255 184, 509 117, 997 Expenses: Salaries and benefits 123,887 66,078 Purchased serviceslconsultants 13,661 11,787 Copying and printing 2,344 1,117 Telephone .2,388 2,242 Advertising and public relations 515 1,556 Rent, insurance and premise costs 5,892 5,317 Membership dues 589 540 Travel, meefings, conferences 6,132 6,148 Staff and volunteer trainingldevelopmentlrecognition 344 397 Computer softwarelhardware/consulting 13,623 24,146, Office supplies 3,839 2,379 Postage 549 "1,089 Professional fees and bank charges 1,949 2,101 Equipment purchases and rentals 4,314 343 Miscellaneous 452 446 180,478 125,686 Excess (deficiency) of revenues over expenses $ 4,031 $ (7,689) 9 - 55 DRAFT - 5/19/2010 9:45:40 AM SOCIAL PLANNING COUNCIL OF KITCHENER-WATERLOO Schedule of Appropriated Net Assets Year ended December 31, 2009, with comparative figures for 2008 Research and Community Community Internally Data Management Information Building Restricted Toial Total Program Program Program (or Capital 2009 2006 Net asseis, beginning o! year $ 168,661 $ {141,019) $ 73,050 $ 25,000 $ 125,692 $ 119,353 Excess (deficiency) ofrevenue over expenditures 16,864 6,396 4,031 - 27,291 6,339 Net assets, end otyear $ 185,525 $ (134,623) $ 77,081 $ 25,000 $ 152,983 $ 125,692 9 - 56 ~ ° e a o o 0 0 0 0 0 0 o 0 d o o 0 0 a 0 0 0 ~ o 0 0 0 0 0 0 o 0 a 0 ° ° 0 o a 0 o 0 0 0 0 0 0 0 0 ° ° o o 0 ° 0 o ° ° ° ° ° 0 Q o C N 0 ~ 0 o 0 o ~ N 0 O 0 ° 0 o 0 ° 0 ~ o 0 0 p 4t7 ~ 0 0 0 0 0 0 0 0 0 0 0 ° ° 0 a 0 d 0 t~ 0 a 0 o 0 0 0 a ° ° ° O o Q ° o O o a ° ° Q o 0 ° ° O ~ ~ ~ u7 N ~ yg y} O n ~ o cI' a7 O ~n N o l f) ~ o M Q ~ O '~ a M ln N 0 ti 0 M ~ a r p ~n ~ 0 o ~ O IS7 69 00 d4 N 4A M fA ~ FH ~ 69 r ~ N EA d3 64 . ~3 ~ 64 64 4R 69 69 Ef-T ~ 69 ~ ffl ~ ~ ~ 59 6 9 69 3 m O O C D ~ N O O O Q W r O O ° O O ~ I~ ~ N M ~ p X17 I~ S ~ O ~ N M ~ t9 N r O O O O O 6] 00 OD r O M M 0 O ~ M ~ V ~ O u7 CD op u7 ~ pp O~ ~+ ~ ~ (D r O i17 d O o r r u1 O r N r Cp ~ (b ~ ~ ti ~ N ~ ~ oo O M ~ 00 1.[) O In 117 N 00 M ti M l(7 M f~ r N O? 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Community Information Service Contacts We maintained community information service and resource centre far walk in use of computers and other resources. Included in this was structured technology and community information training workshops provided to an estimated 200 participants, predominately seniors, newcomers and children. The total number of direct community information service contacts from Jan-Nov 2010 is 16,323. Kitchener was the source of over 55% of known contacts. The estimated number of indirect community information contacts through partner data sharing initiatives was 16,925. Note this is an incomplete number as not all partners report on their usage. In addition to this activity, there were 16,428 known users of web based directories created by SPC for various partners, including the Home Support Services Network and Access Waterloo Region. The total of known indirect service contacts was 33,353. Information partners include the Kitchener Public Library, the Community Care Access Centre, Region of Waterloo, Access Waterloo Region Committee, Family and Children's Services, the Home Support Network, Cambridge Community Information Centre, Woolwich Community Services, Findhelp Services Toronto, and 2110ntario.ca. Website information access has remained high in 2010 with a total of over 1.4 million requests for information. Specific information resources were accessed almost 1.50,000 times with the home page blog most frequently accessed, followed by the Basic Needs Guide. From available information, the source of these requests was predominately from local Internet protocol (IP) addresses. Feedback obtained from 2,147 enquiry service contacts, show consistently high assessment by our clients. As shown in Table 2, well over 95% agreed their expectations were met, they had more information and options, they intended to act on the information we provided and they would contact the centre again. Table 2. Community Information Centre Service Contact Outcomes January 1-Nov 25 2010 Enquiry clients N= 2147 Did we meet our ex ectations? 98.7% Do ou have more info now? 97.3% Do ou have more o lions? 96.8% Will you act on what •ou learned? 99.7% Will you call the communi information centre a ain? 98.4% 9 - 59 Community Information Development Work Development work was done in four main areas: 1. Website development - redesign of website is still in progress; 2. Tailored online searchable directories -one new directory created - htt a/waterloore >ion.cioc.calstart.as ?UseCICVw=7 and one developed to beta stage. 3. Integrated information management system -work flow processes have been analyzed and mapped to help design for efficient system and library cataloguing software has been tested. We have also become a regional member of a provincial data mapping portal - httpa/www.cims-scic.cal; and 4. Community information database and conversion modifications to address data partner requirements including 2110ntario and 31000AC. Festival of Neighbourhoods -SPCKW Contribution We contribute to the Festival of Neighourhoods jointly with the City of Kitchener and John MacDonald Architect Inc. In this role we support the Festival in a number of ways: • Provide workspace for Festival staff and volunteers - in 2010 this was the equivalent of a workspace for 1 FTE staff and also include a range of office and meeting supplies as well as printing assistance; • Mairitain and administer the Youth Grand Trunk, a year round resource for youth; • Daily media scanning for possible contacts and maintain outreach contact lists of agencies and community leaders; • Participating in the Festival Steering and Operational Committees and providing volunteer assistance at the Finale and for outreach activities during the season; • Hiring and supervising summer volunteers and student staff _ in 2010 that included one full time summer student and a portion of time of two other summer students; • Engaged community champions to increase support for the festival; • Provide leadership in the design and implementation of outreach activities - in summer 2010 this included outreach to six {6) neighbourhoods including new suburbs and less advantaged core neighbourhoods; • Designed and developed a project to develop resources to help neighbourhoods explore safety through a Festival activity; and • Supported two neighbourhoods in a process as part of tlae annual Neighbourhood Connections Award we sponsor -wrap up support to Victoria School Centre and support to the Lakeside neighbourhood to review and assess the city parks strategic plan. In 2010, SPCKW made 530 Festival of Neighbourhood contacts over and above the neighbourhood activities and finale participation. Also, in 2010 the Festival of Neighbourhoods Steering Committee requested SPCKW to provide the administration and overall coordination for the Festival. Thos included maintaining registration, follow up to registrations, communications and promotion, operating committee leadership and preparation for the finale such as recruiting volunteers and donations for neighbourhood appreciation hampers. The resources to support this additional work were not supported through the City of Kitchener annual grant to SPCKW. 2 9-60 Other Community Supports Nat Funded by City of Kitchener in 2010 Community forums, municipal election all candidates meetings, support to community groups such as the Disabilities and Human Rights Group, consultations, presentations, workshops and community sector surveys were some of the activities done in 2010 that were not supported by the City of Kitchener az~ual grant but which supported Kitchener residents, A total of 1,456 contacts were counted for these activities. Volunteers From January -November 2010, 60 volunteers provided 2,571 hours, valued at $37,345. 9-61 Table 1. SOCIAL PLANNING COUNCIL OF KITCHENER -WATERLOO 20'i0 STATISTICAL SUMMARY ENQUIRY SERVICE 2014 to Nov 29 En ui Counselin Service - tele hone, walk-in, mail, email and fax en uiries { hone only 20] 0} 7, 850 Resource centre walk in, cap users, supported groups, workshops estimated walk in (777 cap user plus 10/wk; groups supported est. 516 participants; est 200 workshop participants; community rnformation resentations 85 artici ants 2, 098 Total Eir uir Contacts (note: trackin s stems still bein tested and re reed 9,948 PUBLICATIONS Total publications & other information services - 2010 not all resources tracked - -4,707 counted - estimated 5,500- ebb users 875; no char a emailed lists {not all included) 6,375 Total SPC direct information service contacts 16,323 INDIRECT -PARTNERSHIPS Community Information Database Kitchener Public Libr 3,925 Other indirect -estimated amount from last provided fgures from local CICs & datasharing -other indirect service contact t ures not known 13, 000 Total CIC database artners (estimated t ure underre arts actual totals 16,925 CONNECTKW (URBAN CAP) SITES - usa a statistjcs -data not available** WEBPORTAL VIEWS of searchable directories (known) -Home supports; Disabilrry Services; CIC ublic database (not advertised); does nor include all web access to CIC data 16,428 WEBSITE ON-LINE INFORMATION ACCESS *** 0 Basic Needs" Guide (re nests or html version and re nests or df version) 39,084 Access Waterloo Re ion Directo 8,193 Homelessness 7,189 Poverty 1'a ers (2010 -Put Food in the Budget - 4,190) 12,826 Disabilit Demo ra hits 4,108 Inclusion Re arts 4,388 Healthy Communit Re arts 3,572 Non Prolit Resource Network ueries 3, 739 S ecialized Communi ~ Information Resources (web am hlets first osted June 08} 8, 443 Social Planning Council home page (blog entries) 41,956 Total other on-line information access 149,916 TOTAL ENQUIRY/INFORMATION SERVICE CONTACTS (not tom lete) 183,174 FESTIVAL OF NEIGHBOURHOODS -DIRECT SPC CONTACTS S30 OTHER COMMUNITY CONTACTS -- CONSULTATIONS, SURVEYS, FORUMS, FACILITATION ETC 1,456 TOTAL COMMUNITY BUILDING & CONSULTATION CONTACTS 2,315 Total service contacts 2010 does not include ConnectKW usage except for SPCKW resource centre site (other sites estimated at 50,000-80,000 annual usage) 185,489 Known marred enqurrtes Through data-sharing partnerships and on-line information portals' ~l ! Urrtarto. ca, flccess to Professions and Trades in Ontario, Directory of Youth Justice Services in Ontario, Inventory of Programs and Services Leading to Employment and through local data sharing with Community Information Centres in Cambridge and Elmira, Kitchener Public Library/ Waterloo Public Library) * * eslimated from web-log sign ins (total=163,386) & site sign i_n reporls (esiimaled total = 38,323) does not include library and all Ciry sites). iA6,33$ website hies 2010 to Nov 29 "*~Tota! number of requests for iri~•sr.rraterloorCX1(~n. urQ webpage information from Jan 1 - Azov 19, 2010 was 1,421,891 9-62 The numbers reported in table above show the number of requests for selecled report/documenttiles by individual web users not including search engines. "Requests" are the number of requests for the main page for specific documents which can be dotivnloaded at no cost -This is defrned as comparable to accessing a paper report. 9-63