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HomeMy WebLinkAboutCouncil - 2011-03-01 SSPECIAL COUNCIL MINUTES MARCH 1, 2011 CITY OF KITCHENER A special meeting of City Council was held at 8:15 p.m. this date, chaired by Mayor C. Zehr with all members present. Notice of this meeting had been previously given to all members of Council by the City Clerk pursuant to Chapter 25 (Council Procedure) of the Municipal Code. Council considered the report arising from the special Finance and Corporate Services Committee meeting held earlier this date with respect to the 2011 Operating and Capital Budgets. Councillor J. Gazzola requested that each clause be dealt with separately by recorded vote. Mr. D. Chapman asked that the report be amended to include debt issuance in the amount of $5,803,000. for the Civic District Parking Garage, which was inadvertently missed. It was noted that this would have no impact to the 2011 tax levy increase. Moved by Councillor B. Vrbanovic Seconded by Councillor K. Galloway "That the report of the Finance & Corporate Services Committee of this date be amended to add a new Clause 16 to provide issuance of debt in the amount of $5,803,000. for the Civic District Parking Garage for a term not to exceed 20 years, and the remainder of the report be sequentially renumbered." Carried Unanimously. Moved by Councillor D. Glenn-Graham Seconded by Councillor K. Galloway "That the report of the special Finance and Corporate Services Committee meeting regarding the 2011 Operating and Capital Budgets be adopted." Voted on Clause by Clause, by recorded votes. Clause 1 -Carried. In Favour: Mayor C. Zehr and Councillors D. Glenn- Graham, B. loannidis, K. Galloway B. Vrbanovic, F. Etherington and P. Singh. Contra: Councillors Z. Janecki, Y. Fernandes, J. Gazzola and S. Davey. Clause 2 -Carried. In Favour: Mayor C. Zehr and Councillors D. Glenn- Graham, B. loannidis, K. Galloway, B. Vrbanovic, F. Etherington and P. Singh. Contra: Councillors Z. Janecki, Y. Fernandes, J. Gazzola and S. Davey. Clause 3 -Carried. In Favour: Mayor C. Zehr and Councillors D. Glenn- Graham, B. loannidis, K. Galloway, S. Davey, B. Vrbanovic, F. Etherington and P. Singh Contra: Councillors Z. Janecki, Y. Fernandes and J. Gazzola. Clause 5 -Carried. SPECIAL COUNCIL MINUTES MARCH 1, 2011 - 40 - CITY OF KITCHENER In Favour: Mayor C. Zehr and Councillors D. Glenn- Graham, B. loannidis, K. Galloway, B. Vrbanovic, F. Etherington and P. Singh Contra: Councillors Z. Janecki, Y. Fernandes, J. Gazzola and S. Davey. Clause 6 -Carried. In Favour: Mayor C. Zehr and Councillors D. Glenn- Graham, B. loannidis, Y. Fernandes, K. Galloway, J. Gazzola, S. Davey, B. Vrbanovic, F. Etherington and P. Singh. Contra: Councillor Z. Janecki. Clause 7 -Carried. In Favour: Mayor C. Zehr and Councillors D. Glenn- Graham, B. loannidis, K. Galloway, S. Davey, B. Vrbanovic, F. Etherington and P. Singh Contra: Councillors Z. Janecki, Y. Fernandes and J. Gazzola. Clause 10 -Carried. In Favour: Mayor C. Zehr and Councillors D. Glenn- Graham, B. loannidis, K. Galloway, B. Vrbanovic, F. Etherington and P. Singh Contra: Councillors Z. Janecki, Y. Fernandes, S. Davey and J. Gazzola. Clauses 12 & 13 -Voted on in separate parts as follows: 1. Road Reconstruction Projects for Stirling Avenue, Walnut Street, Lydia Street and Andrew Street In Favour: Mayor C. Zehr and Councillors S. Davey, B. Vrbanovic, J. Gazzola, Y. Fernandes, K. Galloway, B. loannidis, Z. Janecki, F. Etherington and D. Glenn- Graham Contra: None Recorded Pecuniary Interest and Abstention: Councillor P. Singh as his family has interests in properties located in these areas. 2. Grant allocation from Capital Contingencies - KidsAbility In Favour: Mayor C. Zehr and Councillors S. Davey, P. Singh, J. Gazzola, Y. Fernandes, K. Galloway, B. Vrbanovic, Z. Janecki, F. Etherington and D. Glenn- Graham Contra: None Recorded Pecuniary Interest and Abstention: Councillor B. loannidis as his wife is employed by the organization. SPECIAL COUNCIL MINUTES MARCH 1, 2011 - 41 - CITY OF KITCHENER Balance of Clauses Unanimously. Clause 14 -Carried. 12 and 13 - Carried, In Favour: Mayor C. Zehr and Councillors D. Glenn- Graham, B. loannidis, K. Galloway, J. Gazzola, S. Davey, B. Vrbanovic, F. Etherington and P. Singh. Contra: Councillors Z. Janecki and Y. Fernandes. Clause 17 -Carried. In Favour: Councillors P. Singh, S. Davey, K. Galloway, J. Gazzola, Y. Fernandes and Z. Janecki. Contra: Mayor C. Zehr and Councillors F. Etherington, B. Vrbanovic, B. loannidis and D. Glenn-Graham. Balance of report -Carried Unanimously. Moved by Councillor K. Galloway Seconded by Councillor P. Singh "That leave be given the Mover and Seconder to introduce a by-law to confirm all actions and proceedings of the Council and that the same be taken as read a first, second and third times, be finally passed and numbered 2011-033 by the Clerk." Carried Unanimously. On motion the meeting adjourned at 8:30 p.m. MAYOR CLERK SPECIAL COUNCIL MINUTES MARCH 1, 2011 - 42 - CITY OF KITCHENER REPORTS ADOPTED BY COUNCIL FINANCE & CORPORATE SERVICES COMMITTEE - 2011 Operating Budget 1. That the 2011 department operating budget, resulting in a 2011 levy for general purposes of $86,929,343 be approved. 2. That a decrease in the 2011 tax rate, excluding tax policy changes, be approved at an estimate of (3.43%). 3. That a special capital levy of $8,067,335 which results in approximately a 0.64% increase in the 2011 tax rate to be allocated to the Economic Development Investment Fund, be approved with the understanding that this levy represents the eighth year of the 10-year investment program as per the projection included in the Budget Day presentation to Council. 4. That assessment growth be budgeted at 2.08% for 2011. 5. That the following 2011 budgets for municipal enterprises be approved: Revenue Expense Surplus/(Deficit) • Building Division $ 4,073,000 $ 4,032,051 $ 40,949 • Fleet Division $ 10,509,715 $ 10,509,715 $ - • Golf Courses $ 3,124,141 $ 3,116,104 $ 8,037 • Waterworks Utility $ 33,503,400 $ 32,496,444 $ 1,006,956 • Sanitary Sewer Utility $ 36,196,896 $ 34,578,569 $ 1,618,327 • Storm Water Utility $ 13,049,571 $ 15,066,166 $ (2,016,595) • Gasworks Utility $ 93,787,173 $ 98,550,617 $ (4,763,444) • Parking Division $ 4,742,224 $ 4,515,007 $ 227,217 $ 198,986,120 $ 202,864,673 $ (3,878,553) - and - That consideration of a motion by Councillor Z. Janecki to direct staff to undertake a peer review of the Environmental Assessment study completed for the Victoria Park Lake remediation, be deferred to the April 11, 2011 Finance and Corporate Services Committee meeting to receive a response from staff on the merits of undertaking such a review. - and - That Council reserves the right to make staffing decisions for the Parking Enterprise at some future time. 6. That effective April 1, 2011, the water rate be increased to $1.5714 per cubic metre and the sanitary sewer rate remain at $1.7295 per cubic metre; and, That the minimum charge for water and sanitary sewer be calculated as 1/10 m3 per day; and further, The flat rate sewer charge for residential properties not connected to the municipal water system be based on average annual residential consumption of 250 m3 at the current approved sanitary sewer rate ($1.7295 per cubic metre), billed quarterly. 7. That the following net revenues/(expenditures) be approved for reserve funds in 2011: (000's) Activa Group Sportsplex 51 Arbitration 8 Asset Management 905 Auditorium Tickets (47) Building Enterprise (48) SPECIAL COUNCIL MINUTES MARCH 1, 2011 - 43 - CITY OF KITCHENER FINANCE & CORPORATE SERVICES COMMITTEE - (CONT'D) 2011 Operating Budget 7. (Cont'd) Business Parks (972) Computer (704) Development Charges (721) Election g2 Equipment (2,835) Fagade Improvements (g5) Facade Grant (165) Federal Gas Tax (16) Gas Capital Investment 850 Golf Cart Replacement (13) Hydro Capital Investment 284 Insurance (157) LEAF (119) Maint. Facility Expansion 0 Market 0 Mediation 1 Oktoberfest Float (2) Public Art (8) Recreational Land (1,825) Sick Leave (758) Tax Stabilization (716) Telephone (1,204) Training -General (256) Training -Senior Mgmt. (2) Upper Storey Renovation 0 Victoria Park Ice (52) WSIB 220 Working Capital Totals (8,304) - and - 8 9 That capital costs to install 4 new outdoor rinks be funded from the Victoria Park Capital Reserve with operating expenditures to commence in 2012; and further, That area Neighbourhood Associations be asked to consider funding the operating costs of the 4 new outdoor rinks on a short term basis to the end of the 2011 winter ice skating season. That the following 2011 local board operating budget appropriations be approved: Kitchener Public Library Board Centre in the Square $8,927,661 $1,420,079 That Economic Development Grants be approved in the amount of $502,000 for 2011 as follows: Canada's Technology Triangle $152,000 Waterloo Region Small Business Centre $75,000 Communitech Technology Association (includes membership) $35,000 Arts Sustainability $220,000 Physician Recruitment $10,000 Specialist Recruitment $10,000 -and - SPECIAL COUNCIL MINUTES MARCH 1, 2011 - 44 - CITY OF KITCHENER FINANCE & CORPORATE SERVICES COMMITTEE - (CONT'D) 2011 Operating Budget 9. (Cont'd) That the Creative Enterprises Enabling Organization be requested to include a member of Kitchener Council on its Board of Directors; and further, That the Creative Enterprises Enabling Organization be requested to provide Kitchener Council with a business plan as soon as their Chief Executive Officer is hired. 10. That the following FTE changes be approved: Description FTE Park Sanitation 2.0 Fleet Clerk (conversion of 2 Part-time to 1 Full Time) 1.0 Program Assistant for Portable Signs 1.0 Bridgeport Community Centre 4.4 Kingsdale Community Centre 5.5 McLennan Park 5.8 Kitchener Utilities Regulatory Analyst 1.0 11. That the mileage rate per kilometre be increased to $0.45 for the first 5,000 kilometres and $0.40 for each additional kilometre thereafter, effective March 1, 2011. 2011 Capital Budget and 10 Year Capital Forecast 2011-2020 12 13 14 15 16 That the Capital Forecast (2011-2020) be approved, with expenditures in the years 2011-2020 totalling $866,697,000. That Capital Out of Current funding be included in the Capital Forecast for the year 2011 totalling $28,094,000 for General City and $39,927,000 for City Enterprises. That a total of $5,545,000 of debenture financing be approved for 2011, for a term not to exceed 10 years: Project Consolidated Maintenance Facility Total 5, 545, 000 5, 545, 000 That a total of $8,900,000 of debenture financing be approved for 2011 as follows, for a term not to exceed 15 years: Project $ Kitchener Public Library Expansion (includes parking garage) 8,900,000 Total 8,900,000 That a total of $5,803,000 of debenture financing be approved for 2011 as follows, for a term not to exceed 20 years: Project Civic District Parking Garage Total 5, 803, 000 ~, t~U:~, UUU 17. That User Fees be increased by 1 % effective July 1, 2011, except for the following: • golf course memberships and green fees (already approved or being reduced) • parking fees (monthly rates increasing by 10%) • SWM cash-in-lieu payments (increasing by 25% in accordance with policy) SPECIAL COUNCIL MINUTES MARCH 1, 2011 - 45 - CITY OF KITCHENER FINANCE & CORPORATE SERVICES COMMITTEE - (CONT'D) 2011 Capital Budget and 10 Year Capital Forecast 2011-2020 17. (Cont'd) • building permit fees (enterprise revenue) • fees frozen at 2010 levels • letters of credit (refundable) • business licensing fees (already approved) • dog licensing fees (set in conjunction with City of Waterloo) • firefighter recruit administration fees (set to recover costs) • Fire response to Provincial Highways (set by the Province). 18. That the following projects included in the Capital Forecast for 2011 be financed, in order of priority, from the Development Charges Reserve Fund: 2011 NON-ENGINEERING PROJECTS COMMUNITY TRAILS 45 GENERAL PARK DEVELOPMENT 302 MAJOR PARK DEVELOPMENT 307 CONSOLIDATED MAINTENANCE FACILITY 1,058 EQUIP ACQUISITIONS & UPGRADES 309 PLANNING STUDIES 225 HERITAGE IMPACT ASSESSMENTS 14 DEVELOPMENT CHARGE ACT STUDY 9 TOTAL 2,269 ENGINEERING PROJECTS HOMER WATSON PS UPGRADES 3,168 HURON RD-STRASBURG TO FISHER-HALLMAN 4,257 INTER IMPROV -STRASBURG AND HURON 494 VICTORIA PARK LAKE REHABILITATION 1,744 FREEPORT PS UPGRADES 450 STRASBURG RD EXTENSION 524 OLD MILL ROAD PUMPING STATION 272 SCHNEIDER CREEK CHANNEL 620 KOLB DRAIN/SMETANA TO ROTHSAY 48 DOON CREEK LIMITED CULVERTS 241 EAST SIDE FLOW MONITORING / SCADA C 83 ENGINEERING STUDIES 156 MONITOR/UPDATE PROG -UPPER BLAIR C 104 PROJECT MGMT INITIATIVE 25 TOTAL 12,186 ;and further, That none of the above noted projects will be commenced unless there are sufficient uncommitted monies in the Development Charges Reserve Fund to complete them.