HomeMy WebLinkAboutKitchener BIA - 2010-01-19January 19, 2010
9:00am - 11:00am
Location:
Trillium Room C
Downtown Kitchener BIA
Delta Hotel
Board of Directors Meeting
Minutes
In attendance:
Bryan Larkin, Erin Young, Moya Spruce, Mark Graham,
Christina Weylie, John Smola, Adrian Conrad, Phong Tran, Rod Regier, Cory
Bluhm
BIA Staff:
Mark Garner
Regrets:
Tony DiBattista, Liz Howie, Margarida Anao, Howie Budd, Mayor
Zehr
Guests:
Steve Allen, Kevin Mick, Mark Christensen
Agenda Item Welcome by Chair Erin Young
?
Call to order and conflict of interest – none declared
Agenda Item Approval of Agenda
?
No issues with Agenda
Moved by: Phong Tran seconded by Bryan Larkin, all in favour motion passed.
Agenda Item Halls Lane – Kevin Mick, Steve Allen and Mark Christensen
?
Steve Allen and Kevin Mick from City of Kitchener and Mark Christensen
from Walter Fedy gave us update on the Halls Lane strategy.
?
Information sheet was handed out to all board members
?
It will take 4 years to complete the entire project of updating Halls Lane
from Victoria Street to Eby Street.
?
A questionnaire will be handed out to businesses in Feb 2010 looking for
feedback on various issues i.e. impact on businesses, building issues,
overlap of renovations etc.
?
The lighting will be a major focus as part of the Halls Lane Project and will
be looking for feedback from business owners and property owners on
opportunity to improve back lane visibility.
?
A safety audit will be completed as part of the project to determine current
issues and correction to safety issues.
?
It was recommended to update safety and upgrade residential component
of businesses.
?
Regular meetings are to take place during the project with Mark
Christensen (Walter Fedy)
Agenda Item Patio’s for 2010/encroachments - Rod Regier/Cory Bluhm
?
Rod discussed that there is currently a revision in process as to the patio
requirements
?
Patios that are downtown are required to have an encroachment
agreement in place with the city.
?
Businesses need to let Cory Bluhm know if they want an expanded patio
ASAP. The City will do it later but at a cost.
?
Planters are preferred downtown over fencing for those not having liquor
licences.
?
China is allowed to be used on patios.
?
It was suggested to have uniformity amongst all the fencings on the patios.
?
Rod discussed the Legion strategy, he also discussed that there were 7
non core developments and are presenting ideas to council and will be
looking for involvement from BIA – BIA be fully engaged
Action Item – Mark Garner to get information on pricing and styles of
fencing and buying in bulk option for rental to businesses.
Action Item – Mark Garner to speak with businesses and get their
interest/eligibility to have patio plans
Agenda Item Approval of Past minutes
?
Put off until next Board meeting as approval of financials needed to be
amended. I.e. approval of financials stated Tony DiBatista seconded and it
was actually Phong Tran.
Agenda Item WRPS Update – Bryan Larkin
?
Bryan provided detailed status update
?
Crime rate is down year over year
?
2009 annual report to be provided in February
No Action Items
Agenda Item Executive Director Update/Marketing – Mark Garner
?
Mark Garner gave full update
Agenda Item Financials/Budget 2010 – Mark Garner
?
Handout given of Financials
?
$35,000.00 was injected to the downtown from the downtown Gift
Certificate programs developed by the BIA
?
There has been improved BIA engagement but we need more.
?
Levy review done in 2009 and we await final levy amounts for 2010.
?
We need to know how the BIA is performing and it has been
recommended that a survey be completed by our membership.
?
BIA will be looking at increased funding through events and grants.
Action Item – Mark Garner to implement survey for membership to gauge
how the BIA board is doing
Approval of Financials to be done at February board meeting.
Agenda Item New Business
?
Noted of the requirement to change previous meeting minutes to include
Phong Tran as approving financials and not Tony Batista
?
OBIA conference in April 2010 (AGM should be April 27) and that it is the
th
40 anniversary in Toronto.
?
The Board talked about the focus and priority for 2010 with key focuses
being on Operational Efficiency and Downtown Experience.
Agenda Item Adjournment
Erin Young called the meeting to a close.
Moved Adrian Conrad, seconded Phong Tran, all in favour motion passed.
th
Next Meeting – February 162010 Delta Hotel, Kitchener 9am