HomeMy WebLinkAboutKitchener BIA - 2010-04-27April 27, 2010
6:30pm - 8:00pm
Location:Opus
Banquet Facility
183 King Street W
Downtown Kitchener BIA
Kitchener, ON
Board of Directors Meeting
AGM Minutes
In attendance:
Members Moya Spruce, Mark Graham, Margarida Anao, Phong
Tran, Liz Howie, Toney DiBattista, Bryan Larkin, City of Kitchener
Representatives John Smola, Cory Bluhm, Mayor Zehr, Christina Weylie
BIA Staff:
Mark Garner, Trudy Sohl, Nicole Stuber, Erin Young
Regrets:
Howie Budd
Guests:
Rod Regier, Cory Bluhm, Michelle Salt, Dorothy McCabe
Agenda: Welcome by Moya Spruce
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Call to order at 6:00pm and conflict of interest – none declared
Agenda Item: Approval of Agenda
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No issues with Agenda
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Moved by Peter Martin, seconded by: Paula Snow, all in favour, motion
passed.
Agenda Item:______ Appointment of Scrutineers – Moya Spruce
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Cory Crossman and Pamela Maguire
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Moved: Paula Snow Seconded: Anita Petsche
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Motion carried.
Agenda Item: Conflicts of Interest 2010 AGM – Moya Spruce
No conflicts identified.
Agenda Item: ________________ Approval of Past minutes
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2009 AGM minutes approved Erin Young, seconded Tony DiBattista,
motion carried.
Agenda Item: 2010 Annual Report – Moya Spruce
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BIA completed Board Governance – revised our bylaws to support the
core focus of the BIA – also added city representation through the
engagement of the Economic Development team while increasing our
partnership.
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Engagement with OBIAA – recently the board went to the BIA conference
in Niagara Falls – Mark Garner is appointed as a new Director on the
OBIAA Board of Directors.
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Operations – reallocated BIA office while increasing visibility in downtown.
Changed our branding, googilized the BIA logo.
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Retail Attraction and Retention – we are in the process of implementing
Retail Attraction and Retention as a core responsibility of the BIA. Erin
Young has joined the BIA team in a staff position as our retail recruiter.
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Graffiti – working in partnership with various organizations including the
working centre in removing graffiti and developing cost effective solutions
in the removal of graffiti
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Events – increased engagement in key events like Blues Festival,
Oktoberfest, Multi-cultural festival and Cruising on King
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Advocacy – we represent the membership on various committees as well
as direct engagement on significant projects downtown such as
streetscape and lighting – also engaged in the City Centre Project
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Marketing – increased our engagement in 2009 and implemented
numerous initiatives to increase awareness in the downtown core and
within membership.
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The BIA will continue to work on marketing and promotion and on events
and beautification as part of the core responsibilities of this organization.
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We will focus on – Operational Cost Reduction – The Downtown
Experience – Retail Attraction and Retention
Agenda Item: Financials –Mark Garner
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Will be working with Matt Betik of KPMG for next 5 years.
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Based on KPMG audit the statements reflect fairly the financial position of
the organization without issue
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KPMG approves the level of scrutiny, attention and consistency in
application of standard business practices on the financial operation of the
organization.
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Financials handed out with package and reviewed.
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2009 financials approved Erica, seconded Sonny Smith.
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2010 Budget approved: Liz Howie, seconded: Paula Snow.
Agenda Item: Appointment of New Board Members – Moya Spruce
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Departing board members: Howie Budd, Erin Young and Phong Tran
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New Board Members: Michael VonTeichman, Sonny Smith, Colin Leis
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There were no nominations from the floor.
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Approval of Board Members: Leanne Policki, seconded: Pamela McGuire
Agenda Item:______ Approve the Actions of the Board – Moya Spruce
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.Approved: Anita Petsche, seconded: Jay Voliere; motion passed
Agenda Item _____ Adjournment – Moya Spruce
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Approved; Liz Howie Seconded: Paula Snow. Motion Passed.
Agenda Item: Member Awards – Moya Spruce
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Most Engaged – Paula Snow
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Most Engaged – Susan Mitchell
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Most Innovative – Leanne Policki
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Most Generous Award – Pamela Maguire
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Mentor Award – Darryl Moore
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Downtown Experience Award – Mark and Sony Ang
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Member of Year – Nigel Strothard
Agenda Item ____________________________ Adjournment
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Next Meeting – May 182010 Delta Hotel