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HomeMy WebLinkAboutKitchener BIA - 2010-06-15 June 15, 2010 9:00 am - 11:00 am Location: Delta Hotel, Trillium Room Downtown Kitchener BIA Kitchener, ON Board of Directors Meeting Minutes In attendance: Moya Spruce, Margarida Anao, Mark Graham, Colin Leis, Adrian Conrad, Councillor Christina Weylie, Liz Howie, Councillor John Smola, Michael Von Teichman, Rod Regier, Cory Bluhm, Tony DiBatista Mayor Carl Zehr BIA Staff: Mark Garner, Erin Young Regrets: Supt Bryan Larkin, Cory Bluhm – City of Kitchener Guests: Don Chapman, City of Kitchener Absent: Sonny Smith Agenda: Welcome - Moya Spruce ? Call to order at 9:00am and conflict of interest – none declare Agenda Item: Approval of Agenda ? No issues with Agenda ? Moved by: Margarida Anao, seconded by: Liz Howie, all in favour, motion passed. Agenda Item: Events Strategic Plan Presentation – Don Chapman ? PowerPoint presentation on past, current and future Events in Downtown Kitchener ? There has been 152 events in the last year that the special events unit has worked on which accounted for 241 days of activity events downtown. ? Quality of events has been very high The information contained in this document is intended for internal use by the Board of Directors and `Management of the Downtown Kitchener BIA and may contain confidential and/or privileged material, any duplication, distribution, re-transmission or dissemination without the written consent of the Downtown Kitchener BIA is prohibited ? Established a very successful coop placement program with Conestoga College that sees over 600 hours of event management student support for events downtown ? Dan For Mayor in progress ? Process 12 film permits for the downtown working on 5 more ? 2 major commercial shoots last year – BMW and HONDA used the Duke Street parking garage ? Very successful launch of the cube last year ? Margaret Attwood had an appearance at the Kitchener Public Library ? Program marketing at the Kitchener Market has been expanded from 2 to 5 days a week ? Blues Bazaar that BIA is responsible for saw some huge success and expansion last year. ? Launch of living earth festival was done last year. ? Development of 156 King St as a cultural hub for emerging arts ? Magnetic North was a great success ? City has been asked to bid on Contact Ontario which is a project where performing artists come to a community and are showcased over 3 days ? Olympic torch relay celebration was very successful ? Events has worked very closely with BIA on event development ? Downtown Life as an example of a very collaborative event with the BIA that has gone very well. ? Oktoberfest initiatives will be next on the list ? Sharing of information between the BIA and Events Committee. ? BIA has invited Events to sit on the BIA event committee which will be a great venue to share information and discuss plans and come up with opportunities ? four buckets have been identified that need to be worked on for the Special Events Committee and they are: ? 1. what work should the unit do ? 2. how do we decide which projects ? 3. how do we work better ? 4. how do we measure success ? Current event portfolio will be maintained ? Events committee to work with Cory and Rod and Mark to develop an evaluation tool so they can assess the success of the events. ? They are going to come up with a mandate that is clear, focused and understood. ? There is to be an increased partnership with the BIA with events committee and operations crews as per Rod Regier. The information contained in this document is intended for internal use by the Board of Directors and `Management of the Downtown Kitchener BIA and may contain confidential and/or privileged material, any duplication, distribution, re-transmission or dissemination without the written consent of the Downtown Kitchener BIA is prohibited Agenda Item: Retail Attraction and Retention Presentation – Erin Young th ? Michael Berne (the consultant hired by the BIA) to be back July 12 for ongoing development of the program. ? Erin and Mark to head to Toronto for Retail Vitalization Summit Meeting for thth the next two days (June 16 and 17) ? The presentation done at last board meeting on retail attraction strategy – this presentation was also done to DAC, EDAC and as well counsel and downtown owners consortium – also meeting with as many stakeholders as possible – the goal is to get communication out that BIA is point of contact for retail attraction ? Continuing to build prospects list. Still need to visit London and Guelph ? Some businesses are looking to relocate to King Street from the off streets – Erin is working closely with them. ? Visual Merchandiser – Jessica Ferguson – is working on a volunteer basis for us – she is working with members downtown and assisting with the wheel barrow promotion ? Meets weekly with Kim Feere from City of Kitchener for updates on the progress being made. ? Erin is now working with Chris Ferrell of the Small Business Centre in helping get small businesses started downtown Kitchener. Action Item: Rod Regier ? Rod mentioned that they are just about ready to issue the RFP for the Just Between Us Space we are just waiting for one piece of data. ? Charles and Benton parking retail space to be up in late September – ? Action Item - RFP to be done ASAP for this space ? Courthouse – they are in progress now – hold is dug ? Tannery – many recent developments taking place ? Kitchener Market – Mayor Zehr spoke to his cooking event – marketing of Kitchener market is in full swing – new look and feel on the website ? City wants to work with BIA in marketing the Kitchener Market ? Centre Block – model suite – they are awaiting traffic engineer reports which should be ready next week then they can look at site plan and start moving forward. ? Plan was for model suite to start end of July or first week of August. ? Rod to get a copy of handout presentation to rest of the Board. The information contained in this document is intended for internal use by the Board of Directors and `Management of the Downtown Kitchener BIA and may contain confidential and/or privileged material, any duplication, distribution, re-transmission or dissemination without the written consent of the Downtown Kitchener BIA is prohibited Agenda Item: ________________ WRPS Update – Bryan Larkin ? No update – Bryan sends his regrets. Agenda Item:______ Approve the past minutes – Mark Graham ? .Approved: Tony DiBatista, seconded: Colin Leis; all in favour , motion passed Agenda Item: Approve 2010 AGM minutes (April 2010 Meeting) – Mark Graham ? .Approved: Tony DiBatista, seconded: Michael VonTeichman; all in favour motion passed Agenda Item: Financials – Mark Garner ? Financials handed out with package and reviewed. ? Outstanding cheque for disc jockey outstanding for over a year and written off. ? No concerns ? May 2010 financials approved Tony DiBattista, seconded Michael VonTeichman. Agenda Item:______ Executive Director Update – Mark Garner ? It was brought up at DIRG by Mark Garner to understand how we intend to clean the downtown core – have not heard back from downtown operations. ? machinery doesn’t clean downtown effective enough and we need to look at a branded downtown sweep team for the downtown core ? downtown should be scrubbed twice a month ? businesses are encouraged to clean their front areas ? patios – great success – BIA worked diligently to install all the planters ? great response from fencing downtown patios ? Silver Spoon and Kings Cookery applying for patio for next year ? construction-update passed out – we are further ahead – now into next phase of construction ? AGM updates - The information contained in this document is intended for internal use by the Board of Directors and `Management of the Downtown Kitchener BIA and may contain confidential and/or privileged material, any duplication, distribution, re-transmission or dissemination without the written consent of the Downtown Kitchener BIA is prohibited ? Graffiti updates – ongoing project – worked with downtown ambassadors getting graffiti removed within first 24 hours ? Downtown Vitality-music on lunch hours and after work Thursdays and Fridays – we are trying to drive vitality downtown - try to drive vitality ? Downtown Ambassadors are in full swing – team is doing a great job – they are still getting some safety training through WRPS – we have a good team this year ? APP cleaning – we still be doing it this year – also working with the on a cleaning strategy for this year and what we should be doing to maintain the space ? Halls lane project – still waiting to hear back from the team – have had conversation with engineering dept with where they are at. ? Arts Awards – did engage with that strategic partner – had great success with this. ? Arena Aud presentation to council update – they have had 1000 people on a list looking for seats – Rangers want to put a shell over the existing building. Action Items: ? Create an arena team consisting of Adrian Conrad, Tony DiBattista, Mike VonTeichman and Mark Garner ? Mark Garner to talk to Michael Berne to see if he has done the research on bringing an arena downtown ? Mark Garner to contact London and find out how they justified and look at the consultant that they used. ? BIA to send a letter to City Council and Keith that BIA wants to be actively engaged in the process of determining what is involved in bringing an arena downtown. Agenda Item:___ Outstanding Action Items – Mark Graham ? See handout Agenda Item:___ New Business – Moya Spruce ? Signing officers – remove Erin Young as authorized signing officer. ? When signing cheques we are to have signing officer from executive and Mark Garner to sign cheques. ? No more than one staff member is allowed to sign cheques. Motion : Erin Young to be removed as signing officer and add Margarida Anao as signing officer. Moved: Tony DiBattista Seconded: Adrian Conrad The information contained in this document is intended for internal use by the Board of Directors and `Management of the Downtown Kitchener BIA and may contain confidential and/or privileged material, any duplication, distribution, re-transmission or dissemination without the written consent of the Downtown Kitchener BIA is prohibited Agenda Item _____ Adjournment – Moya Spruce ? Approved; Liz Howie, Seconded: Adrian Conrad. Motion Passed. th Next Meeting –August 172010 Delta Hotel, Kitchener 9am The information contained in this document is intended for internal use by the Board of Directors and `Management of the Downtown Kitchener BIA and may contain confidential and/or privileged material, any duplication, distribution, re-transmission or dissemination without the written consent of the Downtown Kitchener BIA is prohibited