HomeMy WebLinkAboutKitchener BIA - 2010-11-16
November 16, 2010
9:00 am - 11:00 am
Location:
Delta Hotel,
Trillium Room
Downtown Kitchener BIA
Kitchener, ON
Board of Directors Meeting
Minutes
In attendance:
Moya Spruce, Margarida Anao, Liz Howie, Councillor Christina
Weylie, City of Kitchener Cory Bluhm, Adrian Conrad, Mayor, Kevin Ballantyne,
Michael VonTeichman
BIA Staff:
Mark Garner, Erin Young, Nicole Stuber, Breanna Scott, Trudy Sohl
Regrets:
Supt. Bryan Larkin, Carl Zehr, Colin Leis,
City of Kitchener Rod Regier, Councillor John Smola
Absent:
Tony DiBattista
Guests:
Michael Berne
Agenda: Welcome – Margarida Anao
?
9.00 until 9:30 was hot breakfast in recognition of our councillors last
meeting
?
Call to order at 9;28 am - are there any conflicts of interest to be declared
– none declared
Agenda Item: Approval of Agenda
?
No issues with Agenda
?
Moved by: Kevin Ballantyne seconded by: Liz Howie, all in favour, motion
passed.
The information contained in this document is intended for internal use by the Board of Directors and
`Management of the Downtown Kitchener BIA and may contain confidential and/or privileged material,
any duplication, distribution, re-transmission or dissemination without the written consent of the
Downtown Kitchener BIA is prohibited
Agenda Item: ______________________ Marketing update - Nicole Stuber
2011 event calendar:
?
Event dates are being input into a calendar as information becomes
available. The info is then distributed to the membership, available on our
website and on social media websites.
Oktoberfest downtown experience
:
?
Wrap up meetings took place for the partners of the Oktoberfest
Downtown experience as well as with specific events
?
Wrap up meetings that will take place are with BIA and GTA
?
Positive feedback from Membership, KWO, and partners
?
Next meeting for Oktoberfest 2011 will take place in January 2011
Downtown Kitchener BIA Gift Certificates:
?
The gift certificates are currently being signed and prepared for the
th
November 20 launch date. We are expecting to put $70,000.00 into the
local economy.
?
Marketing includes: The Record, Kitchener Citizen, Signage for A-frames,
Posters and Live to Air
?
Gift certificates will launch after the Santa Claus Parade and the bonus
days will be the week following.
Random Acts of Kindness:
?
Downtown Kitchener BIA event team was outside promoting this event
?
Add was put in the record as well
Trios Presentations:
?
Three separate presentations were given at Trios College to let students
know about Downtown Kitchener, what BIA is, and what we offer to the
community
Other:
?
Holiday cards have been created by the Event Team and will be delivered
to members and partners in the next week
?
Parking Letter – action item from last board meeting is being created and
will be distributed to other parking providers i.e. Realex, Manulife
The information contained in this document is intended for internal use by the Board of Directors and
`Management of the Downtown Kitchener BIA and may contain confidential and/or privileged material,
any duplication, distribution, re-transmission or dissemination without the written consent of the
Downtown Kitchener BIA is prohibited
Social Meeting Statistics:
?
Downtown BIA Facebook Fan Page 262 Fans, 47 Active Users
?
Twitter - @myworlddowntown – 656 followers, Listed 52 Times
?
These sites are used to promote upcoming events, current news and
media coverage
Holiday Partnerships:
?
BIA has met with our partners/stakeholders in the community and is
looking to bundle upcoming holiday events/promotions under one umbrella
and cross promote.
?
Events would be listed on www.downtownlive.ca and would be similar to
Oktoberfest Downtown experience.
Downtown Event Committee:
?
Meets monthly to plan and strengthen current and new downtown events.
?
Next meeting Dec 1 2010
Action Item: Downtown: Retail Attraction and Retention – Erin Young
Attraction:
thnd
?
MJB Consulting in Kitchener Nov 15 to 22.
?
Update on Rural Downtown Revitalization Summit in the Town of Minto
?
Hagon Design has presented a number of concepts for our Marketing
Materials and we have begun the final design phase of that project.
?
Currently in the process of creating the Residential Survey needed for
ongoing benchmarking of progress and community input as to where they
currently find Retail and Services.
?
Retention:
?
Planning the High Impact Retail Seminar to take place in Downtown
rd
Kitchener Feb 2011 – this is the 3 annual event partnering with the
Uptown BIA, Downtown BIA and Small Business Centre
?
Building a library of resources and materials in the office to assist
members
?
Planning member meetings and DBOC (Downtown Building Owners
Consortium) quarterly meetings for 2011
The information contained in this document is intended for internal use by the Board of Directors and
`Management of the Downtown Kitchener BIA and may contain confidential and/or privileged material,
any duplication, distribution, re-transmission or dissemination without the written consent of the
Downtown Kitchener BIA is prohibited
Agenda Item: Downtown update – Cory Bluhm
?
Christmas decorations are up – thanks to BIA for their contributions in
decoration funds
?
A package is being put together call 35 ways to get into winter showing
shows and festivals taking place
?
Second Look Books façade is up – looks great
?
Patios – Trudy Cory and Sandy are meeting with folks who opened patios
this past summer to see what went well and could be done better.
?
Downtown Festival of Lights – is what the downtown lights will be known
as.
Agenda Item: Economic Development Update – Rod Regier
?
No report – Rod sends his regrets – hard copy update supplied to Board
Agenda Item: ________________ WRPS Update – Bryan Larkin
?
No report – Bryan sends regrets
Agenda Item:______ Approve the past minutes – Margarida Anao
?
Approved: Adrian Conrad and Seconded by: Michael VonTeichman, all in
favour, motion passed.
Agenda Item: Financials – Kevin Ballantyne
?
Financials handed out
?
Financials Approved: Kevin Ballantyne and Seconded by: Moya Spruce,
all in favour, motion passed.
Agenda Item: ______ Executive Director Update – Mark Garner
?
Garbage on King Street –
Letter distributed to the entire membership on
the use of the Molok’s (deep garbage collection) and back lane bins for
those businesses who have access. The objective is to get as much
garbage off King Street as possible and for those putting garbage on King
Street ensure the Molok’s are used accordingly. We will continue to follow
up on the exception items as they arise.
The information contained in this document is intended for internal use by the Board of Directors and
`Management of the Downtown Kitchener BIA and may contain confidential and/or privileged material,
any duplication, distribution, re-transmission or dissemination without the written consent of the
Downtown Kitchener BIA is prohibited
?
Christmas decorations
– As per the last ED update, Economic
Development and Downtown BIA looked at various alternatives to address
the lighting issues and it ultimately came down to budget availability for the
BIA to purchase some of the new decorations for the newly constructed
end of King Street. Budget did allow for the purchase of $20,000.00. The
BIA executive committee did meet and approve the staff recommendation
to purchase the additional blue lights, which helped address urgency and
th
the time sensitivity to have them installed on or about Nov 20.
We have also discussed with Economic Development the budgeted
monies which they will be put forward for 2011 for such things as Banners,
Christmas Decorations, Benches and Bike Racks etc, and the BIA will look
at supplementing these expenditures as part of the 2011 Strategic Plan
and budget process.
King Street Parking –
Based on construction being completed and patio
?
season closed out, the teams are in the process of opening the parking
spaces back up as a priority. We currently have a bollard plate limitation
which is slowing the opening of the spaces; however a plan is in motion to
get the parking open in the coming weeks.
Additionally, request has been made from one of the members to close 2
or 3 parking spaces in the west end to accommodate the volume of
pedestrian traffic on Thursday, Friday and Saturdays. The request will be
reviewed to understand the implications and a recommendation brought
forward.
?
Arena / Kitchener AUD committee
– Meetings are ongoing as we work
the Phase 1 process, Keith Baulk did present to council the request for an
outside consultant to engage as part of the project. Council approved the
expenditure and consultant is proceeding. The most current phase 1 plan
has been provided to board for review and comment.
?
Board Insurance –
is coming due in December, the insurance provider
has been instructed to go to tender and submit at least (3) quotes for
review. Quotes will be reviewed in the coming weeks and best pricing
determined, whilst ensuring the coverage/policy doesn’t change.
?
Strategic Plan
– pulling together various budget input items for review,
looking at the organizational structure and what is needed to take the BIA
to the next level, conducting meetings with key City Partners (Economic
Development, Events, CAO, communications etc.) on potential plans and
directions for 2011. This will provide the input required for the Board of
Directors and Staff to complete the Strategic plan. Also, looking into the
The information contained in this document is intended for internal use by the Board of Directors and
`Management of the Downtown Kitchener BIA and may contain confidential and/or privileged material,
any duplication, distribution, re-transmission or dissemination without the written consent of the
Downtown Kitchener BIA is prohibited
potential role of and outside facilitator to help with the process, numerous
names have been provided and will be called submissions requested.
?
Lease:
The Downtown BIA will enter into month to month lease with the
Delta Hotel until such time as the Delta strategic plan is complete and the
BIA plan complete. Staff is looking at other locations in the core which
would fulfill our needs and prepare accordingly should a move be required.
?
Report to Clerks Office
–a Downtown BIA Board report is due to the City
Clerks office as part of the municipal act requirements for BIA’s. The
report is to include names of current board members and attendance
records. This will be closed out in the coming weeks.
Agenda Item:___ Outstanding Action Items – Mark Graham
?
Action list handed out – updated and discussed
Action Items from today’s meeting:
?
Send out schedule of events to Board Members, post on website-Mark
Garner/Nicole Stuber
?
Send out downtown cards to Hotel’s – Mark Garner
?
Take the list of potentials and send to Board Members – Mark Garner
?
What is the Building permit % for Downtown – Mark Garner
Agenda Item:___ New Business – Margarida Anao
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Cory Bluhm advised the Downtown Kitchener won an award.
In-Camera Session________________________In-Camera --Margardia Anao
?
Personal Matter Discussed
Agenda Item _____ Adjournment – Margarida Anao
?
Adjournment @ 11:00am
?
Approved; Moya Spruce Seconded; Liz Howie all in favour. Motion Passed.
Next Meeting – December 14, 2010, Delta Hotel
The information contained in this document is intended for internal use by the Board of Directors and
`Management of the Downtown Kitchener BIA and may contain confidential and/or privileged material,
any duplication, distribution, re-transmission or dissemination without the written consent of the
Downtown Kitchener BIA is prohibited