HomeMy WebLinkAboutKitchener BIA - 2010-02-16February 16, 2010
9:00am - 11:15am
Location:
Trillium Room C
Downtown Kitchener BIA
Delta Hotel
Board of Directors Meeting
Minutes
In attendance:
Erin Young, Moya Spruce, Mark Graham, Christina Weylie, John
Smola, Rod Regier, Tony DiBattista Liz Howie, Margarida Anao
BIA Staff:
Mark Garner
Regrets:
Cory Bluhm, Phong Tran, Adrian Conrad, Howie Budd, Mayor Zehr,
Bryan Larkin
Guests:
Matt Betik (KPMG)
Topic: Welcome by Chair Erin Young
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Call to order at 9:00am and conflict of interest – none declared
Topic: Approval of Agenda
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No issues with Agenda
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Moved by: Christina Weylie seconded by: Margarida Anao, all in favour
motion passed.
Topic: Corporate Audit – Matt Betik, KPMG
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Draft auditors report was handed out to all. The draft report is considered
a clean report. Audit Information sheet was handed out to all board
members. The format has changed slightly this year. It’s called statement
of financial positions.
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Balance sheet notes: there was a change in required accounting policies
for local governments that occurred this year and the BIA was required to
change as well.
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Employer Heath Tax was discussed – Mark Garner to investigate whether
the BIA is to be paying the EHT or whether the BIA is exempt from paying
it. Once we have board approval of the financial statements.
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It was pointed out that under accounts payable accrued charges the is
difference of $20,000 between the audit statements and the internal
statements. Mark Garner to get the bi-laws of the organization which
should clarify whether we are entitled to not pay EHT and if we are exempt
we are to submit a claim.
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There are two bills outstanding from December to be paid in January.
Follow-up:
Approval is needed on December financials and then KPMG is able
to do final revisions and then board can approve statements.
Agenda Item Economic Development Update - Rod Regier
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Cit y Centre agreements expected to be signed later this month.
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Kim Freere to be assigned to work with BIA 3 days a week. Job
description to be completed in the next week.
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Benton garage retail space – they are working on a process to fill the
space. Two small retail spaces will come available.
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Courthouse-updates have been announced-shovel to go in the ground
early spring
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Public Library Garage – update will be presented to council later in spring
with construction to start in October.
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Digital Media/Tannery are in the final throws with construction to start
soon.
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Kim Freere’s replacement – need to find someone on the street to manage
infrastructure, collect garbage etc. Hope to have someone on board in
approximately one month.
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Kim to continue to run downtown interdepartmental resource group.
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Kitchener Market – licence agreements continue to be worked on with the
vendors. Marketplace room to be launched which is a multi purpose room
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at Kitchener Market.. March 10 is the official launch. This unit will have a
full kitchen for leasing to people and corporate functions.
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Cluster strategy – work continues with this.
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MIN – Manufacturing Innovation Network is fairly new and is growing like
gangbusters.
Agenda Item ___________ _____________________ WRPS – Bryan Larkin
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Bryan was absent – no report provided.
Agenda Item ________________ Approval of Past minutes
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December minutes have been amended to show Phong Tran seconding
the motion to approve and not Tony DiBatista.
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Approved Moya Spruce and seconded Tony DiBatista
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January minutes approved Tony DiBatista seconded Margarida Anao.
No Action Items
Agenda Item Financials – Mark Garner
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Financials handed out
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2 outstanding invoices to be applied to 2009 not 2010 those ones are for
street closure and CHYM FM.
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Events should come to $102m approximately.
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There are no outstanding invoices otherwise.
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Approved by Moya Spruce – Seconded – Liz Howie
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Question brought forward by Moya as to cost of ballard removal. It is still
under discussion at council as to what the cost of this service is.
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January Financial handed out – tax levy amount budgeted for $575m for
the year – this number could grow. Mark working with Joyce on this item.
Final input to be done in the next week.
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Invoices for city grant going out for downtown ambassadors for $!0m as
well as graffiti grant.
Action Item – Mark Garner to speak with Matt from KPMG to make sure the
allocated funds that are in the expense line items are reflected accurately in
the revenue items to make sure we have standard reporting process.
Action Item -Once we get the final tax levy to revise the annual budget for
approval.
Action Item – Approve the revised financials for January in March. We will
approve January and February financials in March.
Agenda Item Outstanding Action Items – Erin Young
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Action item sheet handed out all members
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Recommended by Moya Spruce to date the action item document as it is
handed out.
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Mark Graham to try and have someone come out and speak to getting the
Rangers downtown.
Agenda Item 2010 Board Membership / Commitment
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We need to do board recruitment prior to April
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Erin and Howie will finish their term in 2010.
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Adrian and Phong to advise their continuation on the board.
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Still need a treasurer.
Agenda Item Executive Director Update/Marketing – Mark Garner
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Mark Garner gave full update.
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Agenda Item New Business
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No new business.
Agenda Item Adjournment
Erin Young called the meeting to a close.
Moved Tony DiBatista, seconded Margarida Anao, all in favour motion passed.
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Next Meeting – April 202010 Delta Hotel, Kitchener 9am