HomeMy WebLinkAboutFCS-11-004 - P10-129 Overhead Door MaintenancS#aff Re orb
KITCH~i~T~,R ftr~anre and corporate Services Department
wwau:kitchenerca
REPORT TO: Committee of the Whole
DATE OF MEETING: 2011-01-10
SUBMITTED BY: Larry Gordon, Director of Supply Services, 2214
PREPARED BY: Rudy Kruppa, Buyer, 2217
WARD(S) INVOLVED: N/A
DATE OF REPORT: 2011-01-04
REPORT NO.: FCS-11-004
SUBJECT: P10-129 -Overhead Door Maintenance and Repair
RECOMMENDATION:
That proposal P10-129, Overhead Door Maintenance and Repair, be awarded to Overhead
Door Co. of K-W Ltd., Kitchener, ON, at their proposed unit prices for one (1) year, with an
option to renew for two (2) additional one-year terms, subject to mutual agreement.
BACKGROUND:
This proposal is based on fixed hourly rates, as well as inspection and preventative
maintenance costs for approximately one hundred and seventy-three (173) overhead doors at
various facilities. The estimates are based on maintenance required over the last year and the
actual spend will be depend on the amount of maintenance required throughout the contract.
The annual estimated spend per year over the previous three (3) years was $39,000.
REPORT:
Proposals were requested from two (2) known bidders, as well as advertised publicly in The
Record, on the City of Kitchener website and the Internet through the Ontario Public Buyers
Electronic Tendering Information System. Seven (7) potential bidders downloaded proposal
documents, and by the closing date of Thursday November 18t", 2010, two (2) proposals had
been received.
The following proposals were received:
Overhead Door Co. of K-W Ltd.
Harmony Door Service Inc.
Kitchener ON
Newton ON
The proposals were reviewed by D Hergott, Manager, Facilities Management, and R. Kruppa,
Buyer, who concur with the above recommendation.
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KITCHENER ftr~anre and ~Orpor~te Services Deparrme~t wwavkitchenercn
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy
framework.
The City of Kitchener's purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
FINANCIAL IMPLICATIONS:
Funding will be provided from various operating accounts.
COMMUNITY ENGAGEMENT:
Not applicable
Dan Chapman, Deputy CAO & City Treasurer, Finance and Corporate
ACKNOWLEDGED BY: Services
