HomeMy WebLinkAboutFCS-11-009 - Amending 2011 Meeting ScheduleS#aff Re orb
KITCHENER ftr~agre and ~Orpor~te Services Deparrme~t wwavkitchenercn
REPORT TO: Council
DATE OF MEETING: January 10, 2011
SUBMITTED BY: Randy Gosse, Director of Legislated Services/City Clerk
PREPARED BY: Randy Gosse, 2809
WARD(S) INVOLVED: n/a
DATE OF REPORT: January 4, 2011
REPORT NO.: FCS-11-009
SUBJECT: AMENDING 2011 MEETING SCHEDULE -CAPITAL
BUDGET DAY
RECOMMENDATION:
That the 2011 Meeting Schedule, adopted by Council on December 6, 2010, be amended
by moving the special meeting of the Finance and Corporate Services Committee
meeting to deal with the draft 2011 Capital Budget, from February 11 to February 4, 2011;
and further,
That a special meeting of the Finance and Corporate Services Committee be held in the
evening of February 17, 2011 to allow members of the public the opportunity to provide
comments and/or input regarding the draft 2011 budgets.
BACKGROUND:
Each year Council approves a meeting schedule for the subsequent year. The 2011 meeting
schedule was adopted on December 6, 2010 and included for the first time, scheduled special
meetings of the Finance and Corporate Services Committee (FCSC) to deal with the 2011
budgets.
At the time when the meeting schedule was presented for council's consideration it was
anticipated that a special meeting of the FCSC would be held following presentations of the
draft operating and capital budgets to allow members of the public the opportunity to make
comments and/or provide input into the draft budgets.
REPORT:
The adopted 2011 meeting schedule included February 11, 2011 as a special meeting of the
FCSC to deal with the draft capital budget. It has come to light that a member of council has a
conflict regarding this date and they have requested that an alternative date be considered. It is
being proposed that February 4t" be considered for capital budget day as this will resolve any
conflicts with members of council and still allow sufficient time for any adjustments to the
budgets prior to final budget day on March 1, 2011.
For the past few years, a special meeting of the FCSC has been held in the evening to allow
members of the public the opportunity to receive information on the draft budgets and to make
comments and provide input regarding the proposed budgets. It is being proposed that this
S#aff Re orb
KITCHENER ftr~anre and ~Orpor~te Services Deparrme~t wwavkitchenercn
meeting be held on February 17, 2011. This will provide sufficient time for staff to make
adjustments to the draft budgets, based on direction of the FCSC, following the operating and
capital budget days scheduled for January 20t" and February 4th (pending approval)
respectively. It will also provide sufficient time for staff to prepare information on the
comments/input received from the public in time for final budget day scheduled for March 1St
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Citizen's Leadership and Community Engagement Vision -The special FCSC meeting to
receive public input on the draft 2011 budgets supports the shared vision that Kitchener is a
community in which the residents are engaged and active in decision making about local issues.
FINANCIAL IMPLICATIONS:
n/a
COMMUNITY ENGAGEMENT:
The proposed special meeting of the FCSC for February 17th provides opportunity for the public
to received information, be engaged and provide input on the draft budgets. Notice of the
meeting will be advertised and posted on the City's web site.
ACKNOWLEDGED BY: Dan Chapman, Deputy CAO -Finance & Corporate Services