HomeMy WebLinkAboutFCS-11-013 - Q10-076 Standard Cargo VansStaff Re~p~r~
I~~rc~~nT~~ Finance and Corporate Services 1~eparfinent
www.kitchenerca
REPORT TO: Committee of the Whole
DATE OF MEETING: 2011-01-24
SUBMITTED BY: Larry Gordon, Director of Supply Services, 2214
PREPARED BY: Laurie Stecho, Supervisor of Purchasing, 3576
WARD(S) INVOLVED: N/A
DATE OF REPORT: 2011-01-14
REPORT NO.: FCS-11-013
SUBJECT: 010-076 -Two (2) 3,878-3,946 kg (8,550-8,700 Ib) G.V.W.
Standard Vans
RECOMMENDATION:
That quotation 010-076, Two (2) 3,878-3,946 kg (8,550-8,700 Ib) G.V.W. Standard Vans, be
awarded to Leggat Chevrolet, Toronto, Ontario at their quoted price of $45,750., plus H.S.T. of
$5,947.50, for a total of $51,697.50.
BACKGROUND:
These units replace 976183 and 986279 at Infrastructure Services -Utilities, as approved for
replacement in the 2010 equipment review.
REPORT:
The quotation was advertised publicly on the City of Kitchener website. Fourteen (14) potential
bidders downloaded quotation documents, and by the closing date of Friday December 17tH
2010, six (6) quotations had been received.
The following quotations were received:
Colombo Motors Woodbridge ON $51,012.72
Schlueter Chevrolet Waterloo ON $51,688.97
Leggat Chevrolet Toronto ON $51,697.50
East-Court Ford Lincoln Agincourt ON $53,858.83
Weiland Ford Sales Kitchener ON $53,889.70
Victoria Star Motors Kitchener ON $95,281.94
Staff Re~p~r~
I~~rc~~nT~~ Finance and Corporate Services 1~eparfinent w~+w.kitthenerca
The lowest quotation submitted by Colombo Motors did not meet the specification of a standard
cargo van as they provided for a mini cargo van. The second lowest bid submitted by Schlueter
Chevrolet did not provide rear doors that were keyed separate from the front doors as requested
in the specification. Having rear doors that are keyed separately provides needed security for
equipment that is kept inside the van.
The quotations were reviewed by M. Born, Manager of Fleet, who concurs with the above
recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy
framework.
The City of Kitchener's purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
FINANCIAL IMPLICATIONS:
Funding will be provided from cost centre 5017010 / 5017020 -Fleet Equipment Purchases
Financial Report is attached.
Outfitting estimate is $ 8,000. which is included in the budget estimate.
Budget estimate is $64,000.
** Any surplus is returned to the equipment reserve to fund future equipment purchases.
COMMUNITY ENGAGEMENT:
Not Applicable
Dan Chapman, Deputy CAO & City Treasurer, Finance and Corporate
ACKNOWLEDGED BY: Services
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