HomeMy WebLinkAboutFCS-11-015 - T10-121- Supply and Delivery of Tires and Related ServicesS#aff Re orb
KITCH~i~T~,R ftr~anre and corporate Services Department
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REPORT TO: Committee of the Whole
DATE OF MEETING: 2011-02-14
SUBMITTED BY: Larry Gordon, Director of Supply Services, 2214
PREPARED BY: Laurie Stecho, Supervisor of Purchasing, 3576
WARD(S) INVOLVED: N/A
DATE OF REPORT: 2011-02-02
REPORT NO.: FCS-11-015
SUBJECT: T10-121 Supply and Delivery of Tires and Related Services
RECOMMENDATION:
That tender T10-121, Supply and Delivery of Tires and Related Services, be awarded to Bast
Tire & Auto Services Limited, Waterloo, Ontario, at their adjusted tendered price of
$142,148.86, plus H.S.T. of $18,479.35, for a total of $160,628.21, for one (1) year, with an
option to renew for four (4) additional twelve (12) month terms.
BACKGROUND:
Fleet tires and related services is an ongoing annual maintenance, repair and operational
requirement.
This tender was sent out as a co-operative tender issued by the City of Kitchener (Lead Agency)
on behalf of the Co-operative Purchasing Group of Waterloo Region (CPGWR). Participating
agencies included the City of Waterloo. The City of Waterloo determined it was in their best
interest not to participate after closing, therefore evaluation and pricing was adjusted
accordingly to not include City of Waterloo.
The City of Kitchener's estimated average annual spend over the past five (5) years is
$235,669.07.
This tender has fixed unit prices for one year on tires and service. The tender was issued with
an estimated representative sampling of tires purchased and retreaded over the last year. The
actual spend will depend on the level of activity and service throughout the term of the contract.
REPORT:
Tenders were advertised publicly in The Record, on the City of Kitchener website and the
Internet through the Ontario Public Buyers Electronic Tendering Information System. Six (6)
potential bidders downloaded tender documents, and by the closing date of Thursday January
6t", 2011, three (3) tenders had been received.
S#aff Re orb
KITCH~i~T~,R ftr~anre and corporate Services Department
The following tenders were received:
Bid Price
Kal Tire Cambridge ON $203,746.88
Bast Tire & Auto Service Waterloo ON $221,158.71
MacMillan Tire Kitchener ON $226,853.17
wwau:kitchenerca
Adjusted Bid Price
$ 161,382.19
$ 160,628.21
$ 167, 738.80
Prices were adjusted due to mathematical errors and as well to remove the City of Waterloo's
portion of the tendered price.
Tenders were reviewed by D. Miller, Director of Fleet, M. Born, Manager of Fleet, and L. Stecho,
Supervisor of Purchasing, who concur with the above recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy
framework.
The City of Kitchener's purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
FINANCIAL IMPLICATIONS:
Funding will be provided from Automotive Parts, Cost Centre 5017050.
Prices have decreased approximately 10% over the previous year contract.
COMMUNITY ENGAGEMENT:
Not applicable
Dan Chapman, Deputy CAO & City Treasurer, Finance and Corporate
ACKNOWLEDGED BY: Services