HomeMy WebLinkAboutFCS-11-041 - T11-003 - Road Reconstruction - Halls LnREPORT TO:Committee of the Whole
DATE OF MEETING:
2011-03-07
SUBMITTED BY: Larry Gordon, Director of Supply Services, 2214
PREPARED BY:
Larry Gordon, Director of Supply Services
WARD(S) INVOLVED: 9
DATE OF REPORT: 2011-02-24
REPORT NO.:
FCS11-041
SUBJECT:
T11-003 Road Reconstruction – Halls Lane (Gaukel Street to
Benton Street)
RECOMMENDATION:
That tender T11-003, Road Reconstruction – Halls Lane (Gaukel Street to Benton Street) be
awarded to Sierra Construction (Woodstock) Limited at their tendered price of $4,217,950.30
including provisional items and contingencies of $548.081.25, plus H.S.T. of $548,333.54, for a
total of $4,766,283.84., and further that the Mayor and City Clerk be authorized to execute an
agreement satisfactory to the City Solicitor.
BACKGROUND:
The Halls Lane reconstruction project has been initiated to address the infrastructure issues
which currently exist. The infrastructure along Halls Lane has generally reached the end of its
useful life and requires full replacement. The project scope includes the reconstruction of all
underground services (sanitary sewer, storm sewer and watermain) as well as sanitary and
water service connections to the property line. The asphalt roadway will also be reconstructed.
Also included in the project scope is improved streetlighting. Construction from Gaukel Street to
Benton Street is expected to occur from April to November of 2011. Phases 2 (Victoria to
Gaukel) and 3 (Benton to Eby) are expected to occur in 2012 and 2013 respectively.
REPORT:
Tenders were advertised publicly in The Record, the Daily Commercial News, on the City of
Kitchener website and the Internet through the Ontario Public Buyers Electronic Tendering
Information System. Twenty-four (24) potential bidders picked up tender documents, and by the
closing date of Thursday February 17th, 2011, five (5) tenders had been received.
The following tenders were received:
Bid Price
Sierra Construction (Woodstock) Limited Woodstock ON $4,766,283.34*
Network Site Services Ltd. Cambridge ON $5,513,074.78
Amico Infrastructures (Oxford) Inc. Woodstock ON $6,922,719.00
Bel-Air Excavating & Grading Ltd. Cambridge ON $9,144,807.50
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Bid Price
Clearway Construction Inc. Concord, ON $9,820,884.51
The tenders were reviewed by M. Christensen, The Walter Fedy Partnership, the City’s
Consultants for the project, and K. Mick, Design & Construction Engineer, who concur with the
above recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy
framework.
The City of Kitchener’s purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
FINANCIAL IMPLICATIONS:
Funding will be provided from cost centre Internal Order 7017, 79, 52000259 to 262 and
52000020 to 23
Financial report is attached.
Budget estimate is $4,633,000.00.
Any surplus funds will be returned to Uncommitted (59500194) which are projects funded by
Sanitary Sewer (46%), Waterworks (31%) and Capital out of Current/Storm Water Management
(23%)
Dan Chapman, Deputy CAO & City Treasurer, Finance and Corporate
Services
ACKNOWLEDGED BY:
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