HomeMy WebLinkAboutFCS-11-044 - E10-078 - Consult Svcs - Otto StREPORT TO:Committee of the Whole
DATE OF MEETING:
2011-03-07
SUBMITTED BY: Larry Gordon, Director of Supply Services, 2214
PREPARED BY:
Larry Gordon, Director of Supply Services
WARD(S) INVOLVED: 10
DATE OF REPORT: 2011-02-25
REPORT NO.:
FCS-11-044
SUBJECT:
E10-078 – Consultant Services – Otto Street (Frederick
Street to Queen Street)
RECOMMENDATION:
That Expression of Interest E10-078, Consultant Services – Otto Street (Frederick Street to
Queen Street), be awarded to IBI Group, Waterloo, Ontario at their estimated fee of
$210,918.40,including contingency items of $19,174.40 plus H.S.T. of $ 27,419.39, for a total of
$238,337.79, based on a satisfactory contract being negotiated and an upset fee being
established, and further that the Mayor and City Clerk be authorized to execute an agreement
satisfactory to the City Solicitor.
BACKGROUND:
As part of the City of Kitchener’s ongoing efforts to improve the transportation network within the
downtown area and upgrade infrastructure which have reached the end of its useful life, the City
of Kitchener intends to complete the surface reconstruction to current standards of Otto Street
and the laneway connecting Otto Street to Queen Street. The project scope includes a
Schedule B Class Streetscaping Environmental Assessment (EA) Study in order to is to extent
the official limits of Otto Street from its current terminus to Queen Street and open the road as a
public right of way
The surface reconstruction will include installation of new curb and gutter, replacement of the
asphalt roadway and the installation of new sidewalk. Additional elements to be reviewed during
the design include possible realignment of the road and associated storm sewer, streetscaping
features such as improved lighting, landscaping sidewalk links/ crossings to and from points of
interest (new garage, Centre in the Square, The Kitchener Public library) and public art. The
construction work of this project will be completed in approximately September 2012.
REPORT:
In accordance with Chapter 170 of the Municipal Code pertaining to the Selection of
Professional Services/Consultants, a Consultant’s Review Committee was established
consisting of S. Daniel, Design/Construction Project Manager, S. Allen, Manager, Engineering
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Design and Approvals, C. Bluhm, Manager, Downtown Community Development, J. McBride,
Director, Transportation Planning and L. Gordon, Director of Supply Services.
Expressions of interest were advertised publicly in The Record, on the City of Kitchener website
and on the internet through the Ontario Public Buyers Association Electronic Tendering
Information System relative to this project. Documents were downloaded by nineteen (19)
interested parties, and by the closing date of Friday June 18, 2010, twelve (12) responses had
been received.
The Review Committee met on Monday July 19, 2010, to review the submissions and a shortlist
of three candidates was selected for further interviews. The Committee met on Thursday July
29, 2010, to interview the shortlisted candidates.
On August 10, 2010, Deferral Notices were sent to the three shortlisted candidates, noting the
project would be deferred until February 2011.
On February 1, 2011, the City was in a position to proceed with this project. Revised pricing
schedules were requested of the three shortlisted candidates, with a re-submission closing date
of Tuesday February 8, 2011.
The Committee elected to award the project to IBI Group, Waterloo, Ontario.
A listing of the responding parties follows for your reference:
HDR/ITRANS Cambridge ON
Stantec Consulting Ltd. Kitchener ON
McCormick Ranking Corporation Kitchener ON
Associated Engineering (Ont.) Ltd. St. Catharines ON
Trow Associates Inc. Brantford ON
Walter Fedy Partnership Kitchener ON
Hatch Mott MacDonald Kitchener ON
Delcan Kitchener ON
MTE Kitchener ON
AECOM Kitchener ON
Amec Earth & Environmental Burlington ON
IBI Group Waterloo ON
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy
framework.
The City of Kitchener’s purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
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FINANCIAL IMPLICATIONS:
Funding will be provided from Internal Order 178 and 52000036
Financial Report is attached.
Budget estimate is $161,000.
Any surplus funds will be returned to Uncommitted (59500194) which are projects funded by
Sanitary Sewer (46%), Waterworks (31%) and Capital out of Current (23%).
COMMUNITY ENGAGEMENT:
Not Applicable
Dan Chapman, Deputy CAO & City Treasurer, Finance and Corporate
Services
ACKNOWLEDGED BY:
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