HomeMy WebLinkAboutFCS-11-045 - E10-071 - Consult Svcs - Kolb CreekREPORT TO:Committee of the Whole
DATE OF MEETING:
2011-03-07
SUBMITTED BY: Larry Gordon, Director of Supply Services, 2214
PREPARED BY:
Larry Gordon, Director of Supply Services
WARD(S) INVOLVED: 1
DATE OF REPORT: 2011-02-28
REPORT NO.:
FCS-11-045
SUBJECT:
E10-071 – Consultant Services – Kolb Creek - Class
Environmental Assessment and Preliminary Design
RECOMMENDATION:
That Expression of Interest E10-071, Consultant Services – Kolb Creek – Class Environmental
Assessment and Preliminary Design, be awarded to Aquafor Beech Ltd., Guelph, Ontario at
their estimated fee of $109,139.75, including contingency items of $9,921.80, plus H.S.T. of
$14,188.16, for a total of $123,327.91, based on a satisfactory contract being negotiated and an
upset fee being established, and further that the Mayor and City Clerk be authorized to execute
an agreement satisfactory to the City Solicitor.
BACKGROUND:
The Class Environmental Assessment and Preliminary Design for Kolb Creek has been initiated
to address flooding and erosion issues which currently exist. The study area includes the
portion of Kolb Creek immediately upstream of Smetana Drive to a point approximately 425m
upstream of Rothsay Avenue. The creek in this section is comprised of approximately 915m of
open channel and 305m of closed pipe. The creek is contained in a combination of narrow city
owned right of way and private property.
The project scope includes the generation and evaluation of various alternatives to improve the
flooding and erosion issues of Kolb Creek while considering environmental and aquatic
improvements consistent with the Environmental Assessment Act. A preliminary design of the
selected alternative is also included in the scope of this project.
REPORT:
In accordance with Chapter 170 of the Municipal Code pertaining to the Selection of
Professional Services/Consultants, a Consultant’s Review Committee was established
consisting of K. Mick, Design and Approvals Engineer, D. Lupsa, Design/Construction Project
Manager, S. Allen, Manager, Engineering Design and Approvals, C. Musselman, Senior
Environmental Planner and L. Gordon, Director of Supply Services.
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Expressions of interest were advertised publicly in The Record, on the City of Kitchener website
and on the internet through the Ontario Public Buyers Association Electronic Tendering
Information System relative to this project. Documents were downloaded by thirty (30)
interested parties, and by the closing date of Friday June 4, 2010, seventeen (17) responses
had been received.
The Review Committee met on Wednesday June 16, 2010, to review the submissions and a
shortlist of three candidates was selected for further interviews. The Committee met on
Wednesday July 7, 2010 to interview the shortlisted candidates.
On August 10, 2010, Deferral Notices were sent to the three shortlisted candidates, noting the
project would be deferred until February 2011.
On Thursday January 27, 2011, the City was in a position to proceed with this project. Revised
pricing schedules were requested of the three shortlisted candidates, with a re-submission
closing date of Friday February 4, 2011.
The Committee elected to award the project to Aquafor Beech, Guelph, Ontario.
A listing of the responding parties follows for your reference:
The Walter Fedy Partnership Kitchener ON
Senes Consultants Limited Richmond Hill ON
Conestoga-Rovers Associates Waterloo ON
The Municipal Infrastructure Group Ltd. Vaughan ON
Amec Burlington ON
Sanchez Engineering Inc. Cobourg ON
MTE Kitchener ON
S. Burnett & Associates Limited Orangeville ON
Urban & Environmental Management Inc. Niagara Falls ON
Stantec Consulting Ltd. Kitchener ON
IBI Group Waterloo ON
Aquafor Beech Ltd. Guelph ON
McCormick Rankin Corporation Kitchener ON
Hatch Mott MacDonald Kitchener ON
XCG Consultants Ltd. Oakville ON
AECOM Kitchener ON
R. J. Burnside & Associates Limited Guelph ON
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy
framework.
The City of Kitchener’s purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
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FINANCIAL IMPLICATIONS:
Funding will be provided from Internal Order 26313.
Financial Report is attached.
Budget estimate is $175,150.
This project was budgeted in 2011 and 2012. Funding for EA Study and detailed design is
required in 2011. The Projected Revenue amounts agree to those requested in the 2011 to
2020 capital forecast.
COMMUNITY ENGAGEMENT:
Not Applicable
Dan Chapman, Deputy CAO & City Treasurer, Finance and Corporate
Services
ACKNOWLEDGED BY:
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