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Home My WebLink About2011-03-21PLANNING & STRATEGIC INITIATIVES COMMITTEE MINUTES MARCH 21, 2011 CITY OF KITCHENER The Planning and Strategic Initiatives Committee met this date, commencing at 7:00 p.m. Present: Councillor B. Vrbanovic - Chair Mayor C. Zehr and Councillors S. Davey, J. Gazzola, Y. Fernandes, K. Galloway, P. Singh, B. Ioannidis, F. Etherington and D. Glenn-Graham. Staff: C. Ladd, Chief Administrative Officer J. Willmer, Deputy CAO, Community Services A. Pinard, Director of Planning H. Gross, Director of Asset Management S. Ross, Assistant City Solicitor D. Ross, Manager of Development Review B. Sloan, Manager of Long Range and Policy Planning J. von Westerholt, Senior Planner C. Goodeve, Committee Administrator Prior to commencement, the Chair read aloud the following statement: “This is a formal public meeting to consider applications under the Planning Act. If a person or public body does not make oral or written submissions to the City of Kitchener before the proposed applications are considered, the person or public body is not entitled to appeal the decision to the Ontario Municipal Board and may not be added as a party to a hearing of an appeal before the Ontario Municipal Board.” CSD-11-019 - ZONE CHANGE APPLICATION ZC10/09/C/BB 1. - 40 CHAPEL HILL DRIVE - CHALON ESTATES The Committee considered Community Services Department report CSD-11-019, dated March 10, 2011 regarding a zone change application for 40 Chapel Hill Drive, which proposes a Special Regulation Provision to permit the development of a twenty unit low-rise residential care facility. Ms. D. Ross presented the report. Mr. Dave Aston, MHBC Planning addressed the Committee in support of the proposed zone change application. On motion by Councillor B. Ioannidis - it was resolved: “That Zone Change Application ZC10/09/C/BB for 40 Chapel Hill Drive (The Caramel Church of the New Jerusalem) to add a special regulation provision to allow a maximum of 20 residential care units to the Institutional Zone (I-1) (93R) on the parcel of land specified and illustrated as the Subject Area on Map No. 1, in the City of Kitchener, be approved in the form shown in the ‘Proposed By-law’ dated January 28, 2011, attached to Community Services Department report CSD-11-019 as Appendices ‘A’ and ‘B’.” CSD-11-033 - ZONE CHANGE APPLICATION ZC10/06/A/AP 2. - 192 ACTIVA AVENUE - BRICK BY BRICK DEVELOPMENT LTD. The Committee considered Community Services Department report CSD-11-033, dated March 2, 2011 regarding a zone change application for 192 Activa Avenue, which proposes to modify the existing Special Use and Special Regulation Provisions to permit a religious institution use of one of the existing units in the plaza. Ms. D. Ross presented the report, advising that the applicant is proposing to utilize the unit as office and community space for The Gathering Church. She noted that Sunday services for this congregation would continue to be held at W.T. Townshend School. In response to questions, Ms. Ross advised that as a stand-alone use, the 93 square metres proposed for the religious institution would require four parking spaces. She added that there are seven parking spaces on the subject property above what is required for the plaza complex. She reiterated that Sunday services, which draw most of the traffic and parking PLANNING & STRATEGIC INITIATIVES COMMITTEE MINUTES MARCH 21, 2011 - 19 - CITY OF KITCHENER CSD-11-033 - ZONE CHANGE APPLICATION ZC10/06/A/AP 2. - 192 ACTIVA AVENUE - BRICK BY BRICK DEVELOPMENT LTD. (CONT’D) demand, are not intended to be held at the plaza site. She noted that the Church has been using the site on a temporary basis since June 2010, without issue. Mr. Dave Aston, MHBC Planning addressed the Committee in support of the proposed zone change application. On motion by Councillor K. Galloway - it was resolved: “That Zone Change Application ZC10/06/A/AP for 192 Activa Avenue (Brick by Brick Development Inc.), for the purpose of modifying Special Use Provision 245U and Special Regulation Provision 448R to allow a religious institution use, to a maximum size of 93 square metres of the total plaza complex on the parcel of land, in the City of Kitchener and specified and illustrated as the Subject Area on Map No. 1, be approved in the form shown in the ‘Proposed By-law’ dated December 15, 2010, attached to Community Services Department report CSD-11-033 as Appendix ‘A’.” CSD-11-041 - SOUTHWEST URBAN AREA COMMUNITY MASTER PLAN UPDATE 3. The Committee considered Community Services Department report CSD-11-041, dated March 15, 2011 providing an update on the progress of the Southwest Urban Area Community Master Plan. The Committee was in receipt this date of a written submission from Mr. Victor Labreche, Labreche Patterson & Associates Inc., dated March 18, 2011 concerning further consideration of driveway access and site servicing. In addition, the Committee was in receipt of two pieces of correspondence from Mr. Chris Pidgeon, GSP Group Inc., dated March 16, 2011 regarding consideration of modifications to the Community Master Plan to be carried forward in the Secondary Plan and Official Plan Amendment processes. Mr. B. Sloan presented the staff report and advised that following the presentation of the Community Master Plan on February 28, 2011, comments were received from many stakeholders; however, despite significant progress, several technical issues still have not been resolved to the point where it is feasible to recommend final approval of the Community Master Plan. He stated that additional input and consensus from the Region of Waterloo, Grand River Conservation Authority (GRCA) and the Ministry of Natural Resources (MNR) is required in order to resolve some of the outstanding issues.He commented that in order to address emerging stakeholder issues, it is recommended that the Community Master Plan, in its current state, form the basis for moving forward with preparing Secondary Plan and Official Plan Amendment policies for the Southwest Urban Area. He noted and that pending additional dialogue on the unresolved matters, these documents will be presented in June 2011. In response to questions, Mr. A. Pinard clarified that Community Plans are prepared for large areas undergoing new development and are intended to establish a general guiding land use framework. He added that a Secondary Plan is a detailed neighbourhood scale plan that development applications must comply with in order to receive approval. He stated that while both give guidance, Secondary Plans are incorporated into the City’s Official Plan and can require certain actions to be undertaken as a condition of approval; such as, road widening. Mr. Paul Britton, MHBC Planning addressed the Committee on behalf of several landowners represented by his firm who are affected by the proposed Southwest Urban Area Community Master Plan. He advised that they generally support the staff recommendation, acknowledging that several issues need to be resolved concerning the form and recharge function of the Area “2” gravel pits as well as the location of environmental linkages. Mr. Dan Carli, Kitchener Public Library (KPL) Board spoke to the proposed Southwest Library Branch identified in the Community Master Plan. He expressed concern that a servicing gap would emerge as a result of the potential catchment area; thereby, impacting the lands south of Huron Road and east of Fischer-Hallman Road. He suggested that the library location shown in the Master Plan should be identified as potential and, not necessarily, the final location. PLANNING & STRATEGIC INITIATIVES COMMITTEE MINUTES MARCH 21, 2011 - 20 - CITY OF KITCHENER CSD-11-041 - SOUTHWEST URBAN AREA COMMUNITY MASTER PLAN UPDATE 3. (CONT’D) Mr. Chris Pidgeon, GSP Group Inc. advised that since February 2011, several meetings have been held with City staff and various agencies regarding modifications to the Community Master Plan. He noted that they will continue to work with staff to hopefully resolve their outstanding issues before June 2011. Councillor Y. Fernandes expressed concern with the timing of when the Community Master Plan is scheduled to be brought back before the Committee. She suggested that it would be preferable to have it returned in September 2011 to allow a greater opportunity for review. Mr. S. Ross advised that the City has legal obligations connected to the June 2011 timeline. Mr. Pinard added that, while there should be enough time to address the unresolved issues, should something unforeseeable occur to delay this process, staff would provide an update to this Committee. Mayor C. Zehr and Councillors B. Vrbanovic and K. Galloway spoke in support of keeping to the June 2011 timeline. On motion by Councillor K. Galloway - it was resolved: “That staff continue to address the Southwest Urban Area Community Master Plan stakeholder comments concurrently with the preparation of Secondary Plan and Official Plan policies; and further, That both the Southwest Urban Area Community Master Plan and the Official Plan Amendment for the Secondary Plan be provided to the Planning & Strategic Initiatives Committee in final form by June 2011.” ADJOURNMENT 4. On motion, the meeting adjourned at 7:38 p.m. C. Goodeve Committee Administrator