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Home My WebLink AboutFCS-11-061 - T11-002 - Road and Surface Construction REPORT TO: Committee of the Whole DATE OF MEETING: 2011-03-28 SUBMITTED BY: Larry Gordon, Director of Supply Services, 2214 PREPARED BY: Larry Gordon, Director of Supply Services WARD(S) INVOLVED: 1,3,6,7,8,9,10 DATE OF REPORT: 2011-03-18 REPORT NO.: FCS-11-061 SUBJECT: T11-002 Road and Surface Construction www.kitchenerca RECOMMENDATION: That Tender T11-002, Road and Surface Construction, be awarded to E & E Seegmiller Limited, Kitchener, Ontario at their reduced tendered price of $2,093,185.00., including provisional items and contingencies of $150,000.00, plus H.S.T. of $272,114.05, for a total of $2,365,299.05., and further, That the Mayor and City Clerk be authorized to execute an agreement satisfactory to the City Solicitor. BACKGROUND: The purpose of the Roads Program is to maintain an acceptable level of service of the roadway pavement quality for all of the city streets. The City of Kitchener's roadway network is evaluated in terms of surface distress, ride discomfort and structural adequacy. Collectively, these evaluations determine an overall pavement quality rating, known as PQI (Pavement Quality Index) for each road section within the entire road network. The results of this evaluation process provides a prioritized pavement improvement program, which determines the year, in which certain streets should be rehabilitated, and a recommendation on what type of rehabilitation is best, and most cost effective for the streets included in this tender: 1. Full Depth Milling and Asphalt Replacement: Remove all Existing Asphalt Roadway base with Grinder, Repair Minor Curb and Sidewalk Deficiencies, Adjust Structures such as Catch Basins, Maintenance Holes, Water Valves, Gas Valves, Boulevard Restorations, nd Replace Roadway structure to recommended standards. (Granular material Base course, 60mm -100mm Base Asphalt, 40mm Surface Asphalt) 2. Pulverizing and Asphalt Replacement: Recycling Existing Roadway Material on Site with Grinder, to be used as Roadway Structural Base. Driveway Aprons will all be removed, Roadway will be Re-Graded, and be replaced by 60mm of Base course Surface Asphalt. S~a~'Re~port finance and Corporate Services department 1 iv) - 1 3. Surface Asphalt: Final Surface lift of Surface Asphalt to be placed on past Capital Reconstruction Projects completed in past few years under Accelerated Infrastructure Renewal Program and require surface asphalt only (40mm Surface Asphalt). REPORT: Tenders were advertised publicly in The Record, the Daily Commercial News, on the City of Kitchener website and the Internet through the Ontario Public Buyers Electronic Tendering Information System. Ten (10) potential bidders picked up tender documents, and by the closing date of Thursday March 3, 2011, four (04) tenders had been received. The following tenders were received: Original Reduced Bid Price Bid Price E & E Seegmiller Limited Kitchener ON $3,306,032.53 $2,093,185.00* Coco Paving Inc. Petersburg ON $3,517,817.72 Steed and Evans Limited St. Clements ON $3,521,333.12 Capital Paving Inc. Guelph ON $3,768,033.48 All bids received were higher than the Engineering estimate, and tender item quantities have been reduced to bring the projected costs within the available budget. As a result, four (4) road projects will be deferred from 2011 roads program to 2012 Roads Program. These projects are: Pioneer Dr. From Upper Canada Drive to Doon Village Road, Glasgow Street from Belmont Ave. W to Iron Horse Trail, Mary Street From Pine Street to Union Street and Madison Avenue From Schneider Creek to Mill Street. All submitted bids have been analyzed again, with reduced tender quantities to reconfirm the order of bids. The tenders were reviewed by N. Qureshi, Manager, Engineering Construction who concurs with the above recommendation. ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN: Theme: Financial Management Strategic Direction: Ensure responsible use of public funds within a supportive policy framework. The City of Kitchener's purchasing policies and practices ensure openness, fairness and transparency in the procurement of goods and services. 1 iv) - 2 Staff Re~p~r~ I~~rc~~nT~~ Finance and Corporate Services 1~eparfinent w~+w.kitthenerca FINANCIAL IMPLICATIONS: Funding will be provided from Current Balance Internal Order Group -Resurfacing City Streets, Current Balance Internal Order Group -Major Improvements Various Streets, Additional Revenue Internal Order 56000220 2011 Budgets, Additional Revenues Internal Order 14975 Bismark Reconstruction, Additional Revenue Internal Order 99, 4245 - Breithaupt Reconstruction, Additional Revenue Internal Order 141 -Cedar Reconstruction, Additional Revenue Internal Order - 95,7070 David/Dill Schneider Reconstruction, Additional Revenue Internal Order 158 -Additional Revenue Internal Order 158 - Dixon/Plymoth Reconstruction, Additional Revenue Internal Order 102, Duke St -Waterloo to Wellington -Additional Revenue Internal Order 166, Louisa Reconstruction - Additional Revenue Internal Order 173, Martin/Benton Reconstruction - Additional Revenue Internal Orders 218,196 Samuel/Semeon/Horner Reconstruction -Additional Revenue Internal Order246, Stoke Dr. (Lift Station Replacesament -Additional Revenue Internal Order 125 Water/Francis Reconstruction - Additional Revenue Internal Order 182, Waverly Reconstruction -Additional Revenue - Transfer from Uncommitted Infrastructure (59500194). Financial report is attached. Budget estimate is $1,850,000. Dan Chapman, Deputy CAO & City Treasurer, Finance and Corporate ACKNOWLEDGED BY: Services 1 iv)-3 ~ ~o~m=~~ O . O , . - ~ . -. ~ ~ X o ~ CD n Z~ rt m Q" D m m ~Q-m m ~ CD.~ a ~ C7 ~ ~ Q- ~• X c ~ O CD ~ o ~ ~' ~ X ~ N ~ .-. C7 ~ CD (% Vii CD .-. ~D ~ ~ ~ (A CD v ~ ^ n ~ ~ ~ Q CD ~ ~ CD ~ N CD N N N ~ Q C7 C CD CD Q ~ D D D D D D D D D D D D D D C7 C7 ~ O a a a a a a a a a a a a a a c c C -.!'.'.'.'.'.'.'.'''''''''''' CD CD Q. ~ o 0 0 0 0 0 0 0 0 0 0 0 0 0~~ ~' m ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ v v v v v v v v v v v v v v W W~ ~ 17 17 17 17 17 17 17 17 17 17 17 17 17 17 ~ ~ p C CD CD CD CD CD CD CD CD CD CD CD CD CD CD ~ ~ ~ CD G G G G G G G G G G G G G G n n~ 0 C C C C C C C C C C C C C C ~~ N • CD CD CD CD CD CD CD CD CD CD CD CD CD CD .-. .-. n ~ ~ ~ N N ~ ~ ~ ~ O ~ O ~ N CD CD .-. W N ~ ~ v O O Cii (31 ~ CO ~ O ~ ~ O W N C3i O OD W O N OD ~ CO ~ v v Q- ~ v ~ v ~ r O n W Cii ~ ~ ~ 0 0 0 0 ~ ~ N T. O ~- ~. 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