HomeMy WebLinkAboutFCS-11-062 - E11-005 - Expression of Interest - Consultant ServStaff Re~p~r~
I~~rc~~nT~~ Finance and Corporate Services 1~eparfinent
REPORT TO: Committee of the Whole
DATE OF MEETING: 2011-03-28
SUBMITTED BY: Larry Gordon, Director of Supply Services, 2214
PREPARED BY: Larry Gordon, Director of Supply Services
WARD(S) INVOLVED: 1,3,4,8,9, 0
DATE OF REPORT: 2011-03-21
www.kitchenerca
REPORT NO.: FCS-11-62
SUBJECT: E11-005 -Expression of Interest, Consultant Services, Road
Reconstruction/Roads Program/Geotechnical
Investigation/Design/Material Testing
RECOMMENDATION:
That Expression of Interest E11-005, Consultant Services -Road Reconstruction/Roads
Program/Geotechnical Investigation/Design/Material Testing, be awarded to LVM Inc.,
Kitchener, Ontario at their estimated fee of $227,795.00, plus H.S.T. of $29,613.35, for a total
of $257,408.35., based on a satisfactory contract being negotiated and an upset fee being
established; and further,
That the Mayor and City Clerk be authorized to execute an agreement satisfactory to the City
Solicitor.
BACKGROUND:
The purpose of the Geotechnical Program of the Engineering Services Division is to ensure that
all aspects of surface and subsurface soil conditions are thoroughly understood prior to the start
of detailed design or final budgeting for any Capital infrastructure remediation works. This
permits adequate forewarning of any potential problems related to surface or subsurface soil
conditions that may pre-exist at these proposed work locations, and allows for adequate
mitigation strategies to be developed in relation to any potential problems that may be
discovered. Such strategies may include making appropriate allowances in necessary budget,
design, project execution, and environmental remediation at proper timeframes in the project's
life in order to appropriately deal with any such issues. Doing so removes risks that would
otherwise occur to project budget, execution, and timing at the time of construction or the
potential for the unexpected discovery of unsuitable soil conditions at that time.
REPORT:
In accordance with Chapter 170 of the Municipal Code pertaining to the Selection of
Professional Services/Consultants, a Consultant's Review Committee was established
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consisting of R. Dredge, Corridor Management Technologist, R. Trussler, Constructjion Project
Manager, S, Shah, Design Engineer, and L. Gordon, Director of Supply Services.
Expressions of interest were advertised publicly in The Record, on the City of Kitchener website
and on the Internet through the Ontario Public Buyers Association Electronic Tendering
Information System relative to this project. Documents were downloaded by twenty (20)
interested parties, and by the closing date of Friday February 11, 2011, Eight (8) responses had
been received.
The Review Committee met on Wednesday February 23, 2011, to review the submissions and a
shortlist of three (3) candidates was selected for further interviews. The Committee met on
Tuesday March 8, 2011 to interview the shortlisted candidates. The Committee elected to
award the project to LVM Inc., Kitchener.
A listing of the responding parties follows for your reference:
CMT Engineering Inc.
Coffey Geotechnics Inc.
Genivar Inc.
Inspec-Sol Engineering Solutions
LVM Inc.
Peto MacCallum Ltd.
SPL Consultants Limited
Trow Associates Inc.
St. Clements ON
Burlington ON
St. Catharines ON
Waterloo ON
Kitchener ON
Kitchener ON
Cambridge ON
Kitchener ON
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy
framework.
The City of Kitchener's purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
FINANCIAL IMPLICATIONS:
Funding will be provided from Internal Orders - 41733 Lydia/Merner, 41729 Delisle/Peltz, 41731
East/West Lansdowne Wentworth, 41734 Stirling, 41735 Stahl/Wilhelm, 41736 Wilhelm
Financial Report is attached.
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Staff Re~p~r~
I~~rc~~nT~~ Finance and Corporate Services 1~eparfinent
COMMUNITY ENGAGEMENT:
Not Applicable
www.kitchenerca
Dan Chapman, Deputy CAO & City Treasurer, Finance and Corporate
ACKNOWLEDGED BY: Services
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