HomeMy WebLinkAboutFCS-11-076 - Q11-023 - Front Wheel Drive SUVsREPORT TO:Committee of the Whole
DATE OF MEETING:
2011-04-18
SUBMITTED BY: Larry Gordon, Director of Supply Services, 2214
PREPARED BY:
Laurie Stecho, Supervisor of Purchasing, 3576
WARD(S) INVOLVED: N/A
DATE OF REPORT: 2011-04-07
REPORT NO.:
FCS-11-076
SUBJECT:
Q11-023 – Two (2) 1,995 kg (4,400 lb) Front Wheel Drive
SUV’s
RECOMMENDATION:
That Quotation Q11-023 – Two (2) 1,995 kg (4,400 lb) Front Wheel Drive SUV’s, be awarded to
MacIver Dodge Limited, Newmarket, Ontario,
at their adjusted price of $38,334.50, plus
H.S.T. of $4,983.49, for a total adjusted price of $43,317.99.
BACKGROUND:
The units replace 255 and 232 for INS – Facilities Management, as approved for replacement at
the 2011 equipment review meeting.
REPORT:
The quotation was advertised publicly on the City of Kitchener website. Six (6) potential bidders
were notified of the quotation and eight (8) potential bidders downloaded the quotation
document. By the closing date of Wednesday March 30, 2011, seven (7) quotations were
received.
The following quotations were received:
Bid PriceAdj. Price
Schlueter Chevrolet Limited Waterloo ON $ 40,616.72
MacIver Dodge Limited Newmarket ON $ 43,217.98 $43,317.99 *
Colombo Motors LP Woodbridge ON $ 44,535.56
Weiland Ford Sales Ltd. Kitchener ON $ 44,849.70
Eastcourt Ford Lincoln Agincourt ON $ 48,009.07
Schlueter Chevrolet Limited Waterloo ON $ 52,167.58
Newmarket Toyota Newmarket ON $ 53,828.57
The lowest quotation submitted by Schlueter Chevrolet Ltd. was declared non-compliant.
ï ···÷ ó ï
MacIver Dodge Limited price was adjusted to include a fuel charge of $100., including H.S.T. as
noted in their quotation.
Quotations were reviewed by M. Born, Manager of Fleet, who concurs with the above
recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy
framework.
The City of Kitchener’s purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
FINANCIAL IMPLICATIONS:
Funding will be provided from cost centre 5017010/5017020 Fleet Equipment Purchases.
Financial report is attached.
Budget estimate is $59,000.00
Outfitting Cost is $4,000.00
Any surplus is returned to the equipment reserve to fund future equipment purchases.
COMMUNITY ENGAGEMENT:
Not applicable
Dan Chapman, Deputy CAO & City Treasurer, Finance and Corporate
Services
ACKNOWLEDGED BY:
ï ···÷ ó î
Fleet 2010 Purchase Activity, as of Apr 7, 2011
Funding provided from Cost Centre 5017010/5017020 Fleet Equipment Purchases
Fleet Budget
Replacement Equipment2,658,900
Upgrades197,000
Additionals479,000
Contingency166,745
Prior Year Approved Purchases deferred until 20112,455,6305,957,275
Actual 2011 YTD Purchases, 191,617
Encumbrances, net of rebates1,220,643
Balance available, Apr 7, 20114,545,016
Less:Q11-023 38,33438,334
HST @ 13%4,983
HST rebate(4,309) 675
Outfitting4,000
Budget for remaining equipment4,502,007
Projected Surplus(Deficit)0
Note: Any surplus is returned to the equipment reserve to fund future equipment purchases.
ï ···÷ ó í