HomeMy WebLinkAboutFCS-11-081 - Q11-015 - Cleaning Equipment - CMFREPORT TO:Committee of the Whole
DATE OF MEETING:
2011-04-18
SUBMITTED BY: Larry Gordon, Director of Supply Services, 2214
PREPARED BY:
Michelle Palmer, Buyer, 2216
WARD(S) INVOLVED: 3
DATE OF REPORT: 2011-04-05
REPORT NO.:
FCS-11-081
SUBJECT:
Q11-015 – Cleaning Equipment -CMF
RECOMMENDATION:
That Quotation Q11-015 – Cleaning Equipment – CMF, be awarded as follows:
Wood Wyant Canada Inc., Mississauga,
Item #1, Floor Scrubber Taski Swingo 755B to
Ontario
at their quoted price of $7,649.69 plus H.S.T.; and,
Wood Wyant Canada Inc., Mississauga,
Item #2, Floor Scrubber Taski Swingo 1255B to
Ontario
at their quoted price of $10,956.90 plus H.S.T.; and,
Wood Wyant Canada Inc.,
Item #3, Floor Scrubber Windsor Saber Blade 16 to
Mississauga, Ontario
at their quoted price of $3,460.75 plus H.S.T.; and,
Frank's Maintenance Products Inc.,
Item #5, Battery Powered Walk Behind Vacuum to
Kitchener, Ontario
at their quoted price of $3,059. plus H.S.T.; and,
Frank's Maintenance Products Inc.,
Item #6, Battery Powered Walk Behind Sweeper to
Kitchener, Ontario
at their quoted price of $1,879. plus H.S.T.; and,
Wood Wyant Canada Inc., Mississauga, Ontario
Item #7, Carpet Extractor to at their
quoted price of $6,572.86 plus H.S.T.; and,
Flexo Products Limited, Niagara Falls, Ontario
Item #8, Cleaning Supply Carts to at their
quoted price of $609., plus H.S.T.; and,
Ralston Distributors, Kitchener, Ontario
Item #9, Backpack Vacuums and Accessories to
at their quoted price of $362.75, plus H.S.T.; and,
Ralston Distributors, Kitchener, Ontario
Item #10, Totes on Wheels to at their quoted
price of $1,300., plus H.S.T.; and,
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Wood Wyant Canada Inc., Mississauga, Ontario
Item #11, Wet/Dry Vacuums to at their
quoted price of $695.26, plus H.S.T.; and,
Superior Solutions Ltd., Cambridge, Ontario
Item #12, Flat Bed Carts to at their quoted
price of $650., plus H.S.T.; and,
Ralston Distributors, Kitchener, Ontario
Item #13, Micro Fiber Mopping System to at their
quoted price of $483., plus H.S.T.; and,
Ralston Distributors, Kitchener, Ontario
Item #14, Upright Vacuums to at their quoted
price of $2,874., plus H.S.T.
BACKGROUND:
Various cleaning equipment is required for staff to use, in order to be consistent with Facilities
Management Division cleaning standards and providing staff with a clean, healthy and safe
working environment.
REPORT:
Request for quotations were advertised publicly on the City of Kitchener website. Twenty-two
(22) potential bidders downloaded quotation documents, and by the closing date of Tuesday
March 15th, 2011, eight (8) quotations had been received.
The following quotations were received:
Bid Price
Tercan Equipment Kitchener, ON $ 9,015.14
Flexo Products Limited Niagara Falls, ON $33,378.84
Easyway Cleaning Products Ltd. Woodstock, ON $33,975.12
Frank's Maintenance Products Inc. Kitchener, ON $34,750.57
Ralston Distributors, Package C Kitchener, ON $35,753.70
Ralston Distributors, Package B Kitchener, ON $37,448.70
Superior Solutions Ltd. Cambridge, ON $38,105.86
Swish Maintenance London, ON $40,255.96
Wood Wyant Canada Inc. Mississauga, ON $45,018.17
Ralston Distributors, Package A Kitchener, ON $47,935.67
Tenders were reviewed by D. Mitchell, Supervisor-Facilities Management, D. Robinson,
Facilities Management, and M. Palmer, Buyer, who concur with the above recommendation.
This quote consisted of fourteen (14) items of various cleaning equipment. Item # 4, Floor Buffer
was not awarded, due to incomplete specifications being provided. The City will review the
specifications and re-quote this item.
Item # 1, Floor Scrubber Taski Swingo 755B
Low bid submitted by Superior Solutions Ltd. was an alternative product and information on
the alternative product was not provided with the quotation.
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Second low bid submitted by Ralston Distributors was an alternative product and did not
meet the specification of sound level.
Third low bid submitted by Flexo Products Limited was an alternative product and did not
meet the specification of sound level.
Fourth low bid submitted by Frank’s Maintenance Products Inc. was an alternative product
and did not meet the specification of sound level.
Fifth low bid submitted by Swish Maintenance was an alternative product and did not meet
the specification of sound level.
Sixth low bid submitted by Easyway Cleaning Products Ltd. was an alternative product and
did not meet the specification of sound level.
Item # 2, Floor Scrubber Taski Swingo 1255B
Low bid submitted by Frank’s Maintenance Products Inc. was an alternative product and did
not meet the specification of sound level.
Second low bid submitted by Superior Solutions Ltd. was an alternative product and
information on the alternative product was not provided with the quotation.
Third low bid submitted by Flexo Products Limited was an alternative product and did not
meet the specification of sound level.
Fourth low bid submitted by Ralston Distributors was an alternative product and did not meet
the specification of sound level.
Fifth low bid submitted by Swish Maintenance was an alternative and did not meet the
specification of sound level.
Sixth low bid submitted by Easyway Cleaning Products Ltd. was an alternative product and
did not meet the specification of sound level.
Item # 3, Floor Scrubber Windsor Saber Blade 16
Low bid submitted by Tercan Equipment was an alternative product and did not meet the
specification of capacity volume and working width.
Second low bid submitted by Ralston Distributors was an alternative product and did not
meet the specification of capacity volume and working width.
Third low bid submitted by Flexo Products Limited was an alternative product and did not
meet the specification of battery power, cleaning brush speed and sound level.
Fourth low bid submitted by Superior Solutions Ltd. was an alternative product and
information on the alternative product was not provided with the quotation.
Fifth low bid submitted by Easyway Cleaning Products Ltd. was an alternative product and
did not meet the specification of working width, brush motor, battery power, and brush speed.
Sixth low bid submitted by Frank’s Maintenance Products Inc. was an alternative product and
did not meet the specification of battery power, cleaning brush speed and sound level.
Item # 5, Battery Powered Walk Behind Vacuum
Low bid submitted by Ralston Distributors was an alternative product and information on the
alternative product was not provided with the quotation.
Second low bid submitted by Easyway Cleaning Products Ltd. did not meet the specification
of side brush width.
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Item # 7, Carpet Extractor
Low bid submitted by Easyway Cleaning Products Ltd. was an alternative product and did
not meet the specification of solution capacity, cleaning path, and battery power.
Second low bid submitted by Swish Maintenance was an alternative product and did not
meet the specification of solution capacity, recovery tank capacity, and vacuum size.
Third low bid submitted by Frank’s Maintenance Products Inc. was an alternative product and
did not meet the specification of vacuum motor, drive motor and battery power.
Fourth low bid submitted by Superior Solutions Ltd. was an alternative product and
information on the alternative product was not provided with the quotation.
Fifth low bid submitted by Ralston Distributors was an alternative product and did not meet
the specification of battery power.
Sixth low bid submitted by Flexo Products Limited was an alternative product and did not
meet the specification of vacuum motor, drive motor and battery power.
Item #11, Wet/Dry Vacuums
Low bid submitted by Frank’s Maintenance Products Inc. was an alternative product and did
not meet the specification of vacuum motor and air flow rating.
Item # 14, Upright Vacuums
Low bid submitted by Easyway Cleaning Products Ltd. was an alternative product and did
not meet the specification of airflow and sound level.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy
framework.
The City of Kitchener’s purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
FINANCIAL IMPLICATIONS:
Funding will be provided from internal orders 59500419 Replacement Site Components and
59500414 Replacement Building Exterior Components
Financial report is attached.
Budget estimate is $45,000.
Surplus funds will remain in the account to fund future site component and building
expenditures.
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COMMUNITY ENGAGEMENT:
Not applicable
Dan Chapman, Deputy CAO & City Treasurer, Finance and Corporate
Services
ACKNOWLEDGED BY:
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