HomeMy WebLinkAboutFCS-11-082 - T11-008 - Huron Road ReconstructionREPORT TO:Committee of the Whole
DATE OF MEETING:
2011-04-18
SUBMITTED BY: Larry Gordon, Director of Supply Services, 2214
PREPARED BY:
Larry Gordon, Director of Supply Services
WARD(S) INVOLVED: 5
DATE OF REPORT: 2011-04-08
REPORT NO.:
FCS-11-082
SUBJECT:
T11-008 – Huron Road Reconstruction (Strasburg Road to
Fischer-Hallman Road)
RECOMMENDATION:
That Tender T11-008, Huron Road Reconstruction (Strasburg Road to Fischer-Hallman Road)
E. & E. Seegmiller Limited, Kitchener, Ontario
be awarded to at their tendered price of
$9,897,321., including provisional items and contingencies of $1,031,825., plus H.S.T. of
$1,286,651.73, for a total of $11,183,972.73; and further,
That the Mayor and City Clerk be authorized to execute an agreement satisfactory to the City
Solicitor.
BACKGROUND:
The City of Kitchener is responsible for operating and maintaining the road network and
infrastructure within its boundaries. Huron Road is a secondary arterial road generally
consisting of two lanes with a rural cross section from Fisher Hallman Road to Strasberg Road,
carrying traffic between east and western portions of the City of Kitchener. Huron Road is
currently in poor condition within this corridor and requires an immediate upgrade to address
safety concerns. At this time, there is no sidewalk, streetlights, shoulders and also the road
surface is in a deteriorating condition. Further, the storm water issues also need to be
addressed as part of this project.
The City retained MTE Consultants to complete the detailed design and contract administration
of the preferred solution as per Environmental Study Report. In order to support the draft
approved subdivision developments and to meet the current standards, and traffic requirements;
the City completed the Class Environmental Assessment Study for Huron Road Improvements
from Strasburg Road to Fisher Hallman Road in February 2010 and obtained approval from the
Ministry of Environment. This project was included in the 2004 & 2009 Development Charges
Background Studies and in the 2011 Capital budget process. In accordance with proposed
nd
construction schedule the construction starts on 2 May 2011 and it is expected that the project
will be completed in December 2012.
ï ª·÷ ó ï
The proposed works include construction of 2.4 km fully urban section with 4 lanes (2 lanes in
each direction) including 3m wide multi use trail within the boulevard on both sides of the road,
left turn lanes at intersections, street lights, noise walls, creek crossing structure, landscaping
within the Boulevard, 2 modern roundabouts providing safe and efficient passage for vehicles
and pedestrians, the construction of the storm sewers, watermain and sanitary sewers.
REPORT:
Tenders were advertised publicly in The Record, the Daily Commercial News, on the City of
Kitchener website and the Internet through the Ontario Public Buyers Electronic Tendering
Information System. Twenty-eight (28) potential bidders picked up tender documents, and by
the closing date of Thursday, April 07, 2011, seven (07) tenders had been received.
The following tenders were received:
Adjusted
Bid PriceBid Price
E. & E. Seegmiller Limited Kitchener ON $11,183,972.73*
Network and Sewer Watermain Ltd. Cambridge ON $11,222,321.86 $11,222,559.98
Steed and Evans Limited St. Clements ON $12,046,034.81 $12,018,338.29
Brantford Engineering and BrantfordON$12,346,259.94 $12,354,993.71
Construction Limited
Capital Paving Inc. Guelph ON $12,554,394.12 $12,554,407.75
410754 Ontario Limited o/a Sousa BranchtonON$12,572,083.60 $12,585,282.00
Concrete
G.R.T. Excavating Ltd. Woodstock ON $13,636,580.24 $13,702,099.65
The tenders received from Network and Sewer Watermain Ltd., Steed and Evans Limited,
Brantford Engineering and Construction Limited, Capital Paving Inc., 410754 Ontario Limited
o/a Sousa Concrete and G.R.T. Excavating Ltd. included mathematical errors that have been
subsequently corrected.
The tenders were reviewed by G. Spere, MTE Consultants Inc., the City’s Consultants for the
project, and M. Memon, Design & Construction Engineer, who concur with the above
recommendation.
ï ª·÷ ó î
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy
framework.
The City of Kitchener’s purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
FINANCIAL IMPLICATIONS:
Funding will be provided from Internal Order 232, 52000124,52000411. 52000275 to 278 –
Reconstruction of Huron Rd. – Strasburg to Fischer Hallman
Financial report is attached.
Budget estimate is $10,700,000.
In accordance with the Current Capital forecast this project should receive $5,292,000, in 2012.
Any surplus funds will be returned to the Development Charge Reserve Fund.
COMMUNITY ENGAGEMENT:
Not applicable
Dan Chapman, Deputy CAO & City Treasurer, Finance and Corporate
Services
ACKNOWLEDGED BY:
ï ª·÷ ó í
ï ª·÷ ó ì