HomeMy WebLinkAboutFCS-11-078 - T11-013 - Road Reconstruction - Kent AvenueREPORT TO:Committee of the Whole
DATE OF MEETING:
2011-04-18
SUBMITTED BY: Larry Gordon, Director of Supply Services, 2214
PREPARED BY:
Larry Gordon, Director of Supply Services,
WARD(S) INVOLVED: 9
DATE OF REPORT: 2011-04-08
REPORT NO.:
FCS-11-078
SUBJECT:
T11-013 – Road Reconstruction - Kent Avenue (Schneider
Creek To Charles Street East)
RECOMMENDATION:
That Tender T11-013, Road Reconstruction – Kent Avenue (Schneider Creek to Charles Street
J. Weber Contracting Limited, Breslau, Ontario
East, be awarded to at their tendered price of
$1,762,154,00. including provisional items and contingencies of $353,416. plus H.S.T. of
$229,080.02, for a total of $1,991,234.02 and further,
That the Mayor and City Clerk be authorized to execute an agreement satisfactory to the City
Solicitor.
BACKGROUND:
Engineering Services is proceeding with the reconstruction of Kent Avenue from Schneider
Creek to Charles Street East. Funds for construction have been approved by Council as part of
the 2011 budget. The infrastructure has reached the end of its useful life and is in need of
replacement. Standard features such as curb and gutter and sidewalk are discontinuous; the
road surface of Kent Avenue has experienced degradation of the pavement surface due to the
damage caused by age, vehicle loading, and normal freeze / thaw cycles. The granular road
base will be improved to meet modern standards and enhance its ability to carry the appropriate
vehicular traffic. The underground sewers and watermain are original to the street and are in
poor condition. The sewers and watermain will be reconstructed to meet current design
standards and service expectations. The project involves the replacement of the roadway, curb
and gutter and sidewalk and all underground services and surface works including installation of
an oil and grit separator to improve storm water quality before stormwater enters Schneider
Creek.
The administration, design and tendering of this project has been completed by in-house staff,
the construction administration and inspection of this project will be completed by in-house staff
as well.
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Full funding for this project has been approved by council as part of the 2011 budget process.
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The project is scheduled to begin May 30, 2011, weather permitting, and is located within the
Ward 9 boundary.
REPORT:
Tenders were advertised publicly in The Record, the Daily Commercial News, on the City of
Kitchener website and the Internet through the Ontario Public Buyers Electronic Tendering
Information System. Thirteen (13) potential bidders picked up tender documents, and by the
closing date of March 31st, 2011, eight (8) tenders had been received.
The following tenders were received:
Adjusted
Bid PriceBid Price
J. Weber Contracting Limited Breslau ON $1,991,234.02*
Steed and Evans Limited St. Clements ON $2,127,790.00
Network Site Services Ltd. Cambridge ON $2,285,083.55 $2,285,083.71
Sierra Construction (Woodstock) Ltd. Woodstock ON $2,354,655.55 $2,354,749.84
Elgin Construction St. Thomas ON $2,548,749.68 $2,548,450.91
Terracon Underground Brantford ON $2,714,009.87
Bel-Air Excavating & Grading Ltd. Cambridge ON $3,247,279.98
Coco Paving Inc. North York ON $3,276,753.75
The tenders received from Network Site Services Ltd., Sierra Construction (Woodstock) Ltd.
and Elgin Construction included mathematical errors that have been subsequently corrected.
The tenders were reviewed by S. Allen, Manager, Engineering Design and Approvals and J.
Seip, Design Technologist, who concur with the above recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy
framework.
The City of Kitchener’s purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
FINANCIAL IMPLICATIONS:
Funding will be provided from cost centre Internal Order 23920 and 5200083, 52000432 to 435
– Reconstruction of Kent Ave – Charles to Schneider Creek $1,594,780.
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Financial report is attached.
Budget estimate is $1,594,780.
Any surplus funds will be returned to Uncommitted (59500194) which are projects funded by
Sanitary Sewer (46%), Waterworks (31%) and Capital out of Current/Storm Water Management
(23%).
COMMUNITY ENGAGEMENT:
Not applicable
Dan Chapman, Deputy CAO & City Treasurer, Finance and Corporate
Services
ACKNOWLEDGED BY:
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