HomeMy WebLinkAboutFCS-11-101 - E11-025 - Consultant Services - Woolwich StStaff Re~p~r~
I~~rc~~nT~~ Finance and Corporate Services 1~eparfinent
REPORT TO: Committee of the Whole
DATE OF MEETING: 2011-05-09
SUBMITTED BY: Larry Gordon, Director of Supply Services, 2214
PREPARED BY: Larry Gordon, Director of Supply Services
WARD(S) INVOLVED: 01
DATE OF REPORT: 2011-04-28
REPORT NO.: FCS-11-101
www.kitchenerca
SUBJECT: E11-025 -Consultant Services -Woolwich Street (Bridge
Street West to Bridle Trail)
RECOMMENDATION:
That Expression of Interest E11-025, Consultant Services -Woolwich Street (Bridge Street
West to Bridle Trail), be awarded to IBI Group, Waterloo, Ontario at their estimated fee of
$30,289.60., including contingency of $2,753.60 plus H.S.T. of $3,937.65., for a total of
$34,227.25, based on a satisfactory contract being negotiated and an upset fee being
established; and further,
That the Director of Supply Services be authorized to execute an agreement satisfactory to the
City Solicitor.
BACKGROUND:
As a result of deficiencies, such as discontinuous curb and gutter, sidewalk, deteriorated
asphalt, watermain breaks and line of sight problems at the City of Waterloo boundary,
Woolwich Street requires replacement. The project scope includes the design and
reconstruction of the watermain including services to property line. The asphalt roadway,
sidewalk, and curb and gutter will also be reconstructed.
In order to complete the work in the 2011 construction season, Engineering Services is
proceeding with the hiring of an Engineering Consultant to complete the design. It is anticipated
that the inspection and contract administration services are to be completed by City staff.
Full funding for this project has been approved by council as part of the 2011 budget process.
The construction of this project is scheduled to begin August 22, 2011, weather permitting.
REPORT:
In accordance with Chapter 170 of the Municipal Code pertaining to the Selection of
Professional Services/Consultants, a Consultant's Review Committee was established
consisting of S. Allen, Manager of Engineering Design and Approvals, R. Trussler, Construction
Project Manager, J. Seip, Design Technologist and L. Gordon, Director of Supply Services.
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Staff Re~p~r~
I~~rc~~nT~~ Finance and Corporate Services 1~eparfinent w~+w.kitthenerca
Expressions of interest were advertised publicly in The Record, on the City of Kitchener website
and on the Internet through the Ontario Public Buyers Association Tendering System relative to
this project. Documents were downloaded by twenty (20) interested parties, and by the closing
date of Wednesday April 6, 2011, eight (8) responses had been received.
The Review Committee met on Monday April 18, 2011, to review the submissions. The
Committee elected to award the project to IBI Group, Waterloo, Ontario.
A listing of the responding parties follows for your reference:
AECOM Kitchener ON
Genivar Inc. Guelph ON
Gamsby & Mannerow Limited Kitchener ON
IBI Group Waterloo ON
MTE Consultants Inc. Kitchener ON
McCormick Ranking Corporation Kitchener ON
Stantec Consulting Ltd. Kitchener ON
The Walter Fedy Partnership Kitchener ON
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy
framework.
The City of Kitchener's purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
FINANCIAL IMPLICATIONS:
Funding will be provided from Internal Order 220 and 52000037
Financial Report is attached.
Budget estimate is $43,000.00
* Any surplus funds will be returned to Uncommitted (59500194) which are projects funded by
Sanitary Sewer (46%), Waterworks (31 %) and Capital out of current (23%).
COMMUNITY ENGAGEMENT:
Not Applicable
Dan Chapman, Deputy CAO & City Treasurer, Finance and Corporate
ACKNOWLEDGED BY: Services
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