HomeMy WebLinkAboutFCS-11-102 - E11-021 - Consultant Services - Env Svcs - Spadina Rd EStaff Re~p~r~
I~~rc~~nT~~ Finance and Corporate Services 1~eparfinent
REPORT TO: Committee of the Whole
DATE OF MEETING: 2011-05-09
SUBMITTED BY: Larry Gordon, Director of Supply Services, 2214
PREPARED BY: Larry Gordon, Director of Supply Services
WARD(S) INVOLVED: 09
DATE OF REPORT: 2011-05-02
REPORT NO.: FCS-11-102
www.kitchenerca
SUBJECT: E11-021 Consultant Services -Environmental Services
During Construction -Spadina Road East (Highland Road to
Mill Street) and Kent Avenue (Charles Street to Schneider
Creek)
RECOMMENDATION:
That Expression of Interest E11-021, Consultant Services -Environmental Services During
Construction -Spadina Road East (Highland Road to Mill Street) and Kent Avenue (Charles
Street to Schneider Creek), be awarded to Chung & Vander Doelen Engineering LTD.,
Kitchener, Ontario at their estimated fee of $28,028.00 including a contingency of $2,548.00,
plus H.S.T. of $3,312.40, for a total of $31,340.40, based on a satisfactory contract being
negotiated and an upset fee being established; and further,
That the Director of Supply Services be authorized to execute an agreement satisfactory to the
City Solicitor.
BACKGROUND:
Engineering Services is proceeding with the full reconstruction of Spading Road East and Kent
Avenue. Tenders for these projects were approved by Council at the March 7t" and April 18tH
meetings respectively. The project scope includes the reconstruction of all underground
services (sanitary sewer, storm sewer and watermain) as well as sanitary and water service
connections to the property line. The asphalt roadway, sidewalk and curb and gutter will also be
reconstructed.
In order to complete construction of these projects the groundwater level will need to be lowered
to an appropriate level for sewer and watermain installation. The City is required to monitor and
measure the groundwater being taken for quantity and quality to comply with agreements and
certificates of approval with the Region of Waterloo and Ministry of the Environment. The scope
of these services includes groundwater sampling and monitoring of dewatering activities during
construction and reporting. The scope of this expression of interest will be completed by Chung
and Vander Doelen Engineering Ltd.
1 ii) - 1
Staff Re~p~r~
I~~rc~~nT~~ Finance and Corporate Services 1~eparfinent w~+w.kitthenerca
Full funding for these projects has been approved by council as part of the 2011 budget
process. Both projects are scheduled to begin May 30th, 2011, weather permitting.
REPORT:
In accordance with Chapter 170 of the Municipal Code pertaining to the Selection of
Professional Services/Consultants, a Consultant's Review Committee was established
consisting of S. Allen, Manager, Engineering Design and Approvals, J. Seip, Design
Technologist, and L. Gordon, Director of Supply Services.
Expressions of interest were requested from three (3) known consulting firms for this
assignment, and by the closing date of Monday March 14th, 2011, three (3) responses had
been received.
The Review Committee met on Monday March 28th, 2011, to review the submissions. The
Committee elected to award the project to Chung & Vander Doelen Engineering Ltd., Kitchener,
Ontario.
A listing of the responding parties follows for your reference:
AMEC Earth & Environmental Cambridge ON
Chung & Vander Doelen Engineering Ltd Kitchener ON
LVM Inc. Kitchener ON
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy
framework.
The City of Kitchener's purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
FINANCIAL IMPLICATIONS:
Funding will be provided from Internal Order 6996, 52000211 to 52000214 (Highland to Mill)
Funding will be provided from Internal Order 23920 and 52000583, 52000432 to 435 (Charles to
Schneider Creek)
Financial Reports are attached.
Budget estimate is $35,000.00
* Any surplus funds will be returned to Uncommitted (59500194) which are projects funded by
Sanitary Sewer (46%), Waterworks (31 %) and Capital out of current (23%).
1 ii) - 2
Staff Re~p~r~
I~~rc~~nT~~ Finance and Corporate Services 1~eparfinent
COMMUNITY ENGAGEMENT:
Not Applicable
www.kitchenerca
Dan Chapman, Deputy CAO & City Treasurer, Finance and Corporate
ACKNOWLEDGED BY: Services
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