HomeMy WebLinkAboutFCS-11-105 - E11-028 - Road Reconstruction - Ellis Ave
REPORT TO:
S~a~'Re~port
finance and Corporate Services department
DATE OF MEETING:
SUBMITTED BY:
PREPARED BY:
WARD(S) INVOLVED:
DATE OF REPORT:
REPORT NO.:
SUBJECT:
RECOMMENDATION:
Committee of the Whole
2011-05-09
Larry Gordon, Director of Supply Services, 2214
Larry Gordon, Director of Supply Services
10
2011-05-02
FCS-11-105
www.kitchenerca
T11-028 -Road Reconstruction -Ellis Avenue (Hartwood
Avenue to Blucher Street)
That Tender T11-028 Road Reconstruction -Ellis Avenue (Hartwood Avenue to Blucher Street),
be awarded to J. Weber Contracting Limited, Breslau, Ontario at their tendered price of
$1,256,290.10, including provisional items and contingencies of $152,473.00, plus H.S.T. of
$163,317.71, for a total of $1,419,607.81; and further,
That the Mayor and City Clerk be authorized to execute an agreement satisfactory to the City
Solicitor.
BACKGROUND:
Engineering is proceeding with the reconstruction of Ellis Avenue from Hartwood Avenue to
Blucher Street. Funds for construction have been approved by Council as part of the 2011
budget. The services were originally constructed in the 1920's and are in need of replacement.
Standard features such as curb and gutter are discontinuous. The sanitary sewer is shallow
and relatively flat, resulting in odour in the neighbourhood which has been identified by the area
residents. The sewers will be reconstructed at sufficient depths and slopes to provide a
significant improvement in flows to eliminate odour and reduce maintenance. The underground
sewers and watermain are original to the street and are in poor condition. The sewers and
watermain will be reconstructed to meet current design standards and service expectations.
The project involves the replacement of the roadway, curb and gutter and sidewalk and all
underground services and surface works.
The administration, design and tendering of this project has been completed by City staff, the
construction administration and inspection of this project will be completed by City staff as well.
Full funding for this project has been approved by council as part of the 2011 budget process. A
surplus is projected in the project due to lower than anticipated construction pricing for the 2011
construction season. Construction budgets were increased as a result of high prices observed
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Staff Re~p~r~
I~~rc~~nT~~ Finance and Corporate Services 1~eparfinent w~+w.kitthenerca
throughout 2010, however the cost of construction which is a function of market forces, has
declined in 2011. The project is scheduled to begin June 13th, 2011, weather permitting.
REPORT:
Tenders were advertised publicly in The Record, the Daily Commercial News, on the City of
Kitchener website and the Internet through the Ontario Public Buyers Electronic Tendering
Information System. Thirteen (13) potential bidders picked up tender documents, and by the
closing date of Thursday April 21, 2011, eight (8) tenders had been received.
The following tenders were received:
J. Weber Contracting Ltd.
Terra-Alta Construction Ltd.
Steed and Evans Limited
Terracon Underground Ltd.
Elgin Construction
Sierra Construction (Woodstock) Limited
GRT Excavating
Sousa Concrete
Breslau ON
Cambridge ON
Heidelberg ON
Brantford ON
St. Thomas ON
Woodstock ON
Woodstock ON
Branchton ON
$1,419,607.81
$1,522,119.20
$1, 602, 333.67
$1, 830, 629.02
$1,879,961.77
$1, 966, 726.04
$2,063,270.79
$2,111, 774.74
The tender received from Terra-Alta Construction Limited, Cambridge, Ontario included a
mathematical error that has been subsequently corrected.
The tenders were reviewed by S. Allen, Manager, Engineering Design and Approvals and J.
Seip, Design Technologist, who concur with the above recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy
framework.
The City of Kitchener's purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
FINANCIAL IMPLICATIONS:
Funding will be provided from Internal Order 7010, 52000231 to 234 and 52000581
Financial report is attached.
Budget estimate is $1,914,506.00
Any surplus funds will be returned to Uncommitted (59500194) which are projects funded by
Sanitary Sewer (46%), Waterworks (31%) and Capital out of Current/Storm Water Management
(23%).
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Staff Re~p~r~
I~~rc~~nT~~ Finance and Corporate Services 1~eparfinent
COMMUNITY ENGAGEMENT:
Not applicable
www.kitchenerca
Dan Chapman, Deputy CAO & City Treasurer, Finance and Corporate
ACKNOWLEDGED BY: Services
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