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HomeMy WebLinkAboutLibrary - 2011-04-201 2. 11-16... KPI~ KITCHENER PUBLIC LIBRARY CALL TO ORDER MINUTES OF BOARD OF TRUSTEES MEETING FOR KITCHENER PUBLIC LIBRARY BOARD The Regular Board Meeting of the Kitchener Public Library Board was called to order at 7:05 p.m. on Wednesday, Apri120, 2011, by Chair, Mr. Dan Carli, in the Caucus Room at Citv Hall. TRUSTEES PRESENT Ms. Jennifer Ball, Mr. Tim Blundon, Mr. Wayne Buchholtz, Mr. Dan Carli, Ms. Jude Doble, Mr. Mike Farwell„ Ms. Lynn Gazzola, Mr. Bruce MacNeil, Mr. David Sterritt, Councillor Berry Vrbanovic. Ms. Sonia Lewis, Secretary-Treasurer and Chief Executive Officer. STAFF PRESENT Ms. Lesa Balch, Ms. Sabina Franzen, Ms. Aiul Wood, Ms. Gloria Griggs. RF(~RFT~ Councillor Kelly Galloway. AGENDA REVIEW On motion by Ms. Jemlifer Ball and seconded by Mr. David Sterritt , it was RESOLVED that the Agenda be adopted. CARRIED There were no pecuniary /conflict of interest declarations. Kitchener Public Library Board 2 April 20, 2011 3. MINUTES of the Board Meeting of March 16, 2011. 11-17... On motion by Mr. Bruce MacNeil and seconded by Mr. Wayne Buchholtz, it was RESOLVED that the Minutes of the Board Meeting of March 16, 2011, be adopted. CARRIED 4. BUSINESS ARISING None. 5. 1. BUSINESS REPORT OF OFFICERS (a) Report of the Chair Updates Networking Opportunity The Chair thanked Mr. David Sterritt, Mr. Wayne Buchholtz, Mr. Bruce MacNeil, Mr. Mike Farwell, as well as both Councillors and KPL staff for participating in the networking event at the Mayor's State of the City Address on Thursday, March 31. Mr. Dan Carli also thanked Ms. Jennifer Ball for introducing KPL's Writer-in-Residence, Mr. Ken Oppel, at the Country Hills Community Library in March. Uacomin~ Net~Torkin~ Opportunity -Donor & Volunteer Reco~nihon Event Invitations to KPL's annual "Celebratio~i of T1inr~ks" were handed out at the meeting. Board members were encouraged to attend this event on Thursday, May 19 at the Victoria Park Pavilion which recognizes KPL donors and volunteers. Service Recognition On behalf of the Library Board, the Chair congratulated Councillor Berry Vrbanovic for 15 years of service with the Kitchener Public Library Board. Mr. Dan Carli provided a quick summary of significant milestones in KPL's history which Councillor Vrbanovic would have witnessed since joining the Library Board in Apri11996. These included: - The end of the bookmobile service The opening of the Grand River Stanley Park Community Library The opening of the Country Hills Conurlunity Library Kitchener Public Library Board 3 April 20, 2011 - The approval of the central library business case and ultimately the ground breaking for the central library renovation and expansion, and, - 15 annual budgets and capital forecasts. To mark the occasion and thank Councillor Berry Vrbanovic for his years of advocacy and support of the library's services in the conunuiuty, a framed collage highlighting some of the library events in which he participated was presented. Councillor Berry Vrbanovic thanked the Library Board for recognizing his years of service with the Library Board and for the opportuiuty to be involved with the library during the past 15 years. (b) Facilities Plaiuling & Building Conunittee Updates Central Library Mr. Mike Farwell noted that the bulk excavation for the underground parking garage continues. A one-day closure is anticipated for sanitary and water connections on Ahrens Street. Ms. Sonia Lewis noted that the central library project is anticipated to take longer than originally projected due to its complexity. Details are currently being worked out with the contractor. (c) Finance Conunittee Revised Tanuarv and Februarv 2011 Balance Sheets As noted in the March Library Board minutes, the January and February 2011 Balance Sheets were amended, as discussed. 11-18... On motion by Ms. Lynn Gazzola and seconded by Ms. Jude Doble, it was RESOLVED to accept the amended January and February 2011 Financial Statements, as printed. CARRIED March 2011 Financial Statement 11-19... On motion by Ms. Lyiul Gazzola and seconded by Councillor Berry Vrbanovic, it was RESOLVED to accept the March 2011 Financial Statement, as printed. CARRIED Kitchener Public Library Board 4 April 20, 2011 2010 Audited Financial Statements 11-20... On motion by Ms. Lynn Gazzola and seconded by Mr. Wayne Buchholtz, it was RESOLVED to accept the 2010 Audited Financial Statements, as printed. CARRIED (d) Fundraising Committee Updates Mr. Wayne Buchholtz was pleased to report that the fundraising campaign has achieved 42.5 % of its goal. Arrangements will be made with Campaign Coaches to provide training at the June Board meeting to help Trustees with their role in the fundraising campaign. Areas to be covered at the training session were outlined at the meeting with input from the Board. (e) Report of the Secretary-Treasurer and CEO Updates In recognition of National Volunteer week, Apri110 -16, Ms. Sonia Lewis thanked the KPL Board and other volunteers for their continued efforts. Ms. Sonia Lewis also provided a breakdown of where the 481 KPL volunteers contributed their tinge in the librar~s system during the year 2010. Professional Development Da`r Ms. Sonia Lewis confirmed that all locations of KPL will be closed Thursday, October 27, for KPL's Professional Development Day. Next Month's Board Meeting The Board was reminded that the May Board meeting is scheduled at the Pioneer Park Conunuiuty Library, with a tour commencing at 7:00 pm. Public Service Statistics The impact on statistics at the Main Library due to construction was noted. The impact on gate count due to the installation of RFID gates at the Country Hills, Grand River and Forest Heights Conununity Libraries is under investigation. Data in the Public Service Report marked with a double asterisk is under review with an accompanying footnote provided on the last page. Emails distributed in Past Month No questions were noted. Kitchener Public Library Board 5 April 20, 2011 7. II. NEW BUSINESS None. 8. III. PRESENTATIONS (a) Report of Councillors Councillor Berry Vrbanovic noted that Councillor Kelly Galloway was currently representing Kitchene~'s Mayor in Tanzania, Africa. City Councillors in Kitchener unanimously endorsed car-free Sundays from the civic square in front of Kitchener City Hall to the public square in Waterloo. Four car free Sunday events, called Square to Square, have been embraced to turn a 2.7-kilometre length of King Street into apedestrian-only zone. As the business conuiiunity becomes involved in the events along the route, Councillor Berry Vrbanovic suggested the library also consider participating. City staff in Kitchener are to report on the proposal for car-free Sundays by the end of the month. The City of Kitchener is in the process of preparing a new trails master plan with alternatives to be discussed on Mav 3. At the Council meeting on Monday, Apri118, a strategic planning session was held to allow discussion on various strategic initiatives and directions being taken by the City. The Environics Research Group reviewed results of the 2009 - 2010 survey. Councillor Vrbanovic suggested that this information, as related to the library, be presented to the Library Board at a future meeting. Staff will present the strategic directions and priorities in May. A 4-year Business Plan will be presented to Council in September. Earth Day events will be held on Saturday, Apri123 at the Huron Natural Park Area from 1:00 to 4:00 pm. There will be crafts for children, tree planting and displays. A vote mob is also planned for 3:00 pm at the Clock Tower on Saturday, April 23, in an attempt to encourage the public to vote. Kitchener Public Library Board 6 April 20, 2011 9. ADJOURNMENT 11-21... There being no further business, on motion by Mr. Bruce MacNeil , it was RESOLVED to adjourn the meeting at 7:55 p.m. CARRIED Chair Secretary-Treasurer Kitchener Public Library Board 7 April 20, 2011 (Attachments Accompanying Apri120, 2011 Board Meetingl (a) March 16, 2011 Library Board Minutes (b) Revised January & February 2011 Balance Sheet (c) March 2011 Financial Statement (d) 2010 Audited Financial Statements (e) March 2011 Public Service Report (f) May 2011 Calendar of Events (g) Email Messages from CEO to KPL Board March 9 - Apri112, 2011 (h) Volunteer Newsletter (i) Invitation to "Celebrntiofi of Thaylks" Event