HomeMy WebLinkAboutFCS-11-110 - Authorization to Execute Substantial Completion CertificateStaff Re~p~r~
I~~rc~~nT~~ Finance and Corporate Services 1~eparfinent w~+w.kitthenerca
REPORT TO: Finance and Corporate Services Committee
DATE OF MEETING: May 30, 2011
SUBMITTED BY: Dan Chapman, Deputy CAO & City Treasurer
PREPARED BY: Jaya Chatterjee, Junior Financial Analyst, Financial Planning
WARD(S) INVOLVED: All
DATE OF REPORT: May 25, 2011
REPORT NO.: FCS-11-110
SUBJECT: AUTHORIZATION TO EXECUTE SUBSTANTIAL
COMPLETION CERTIFICATES FOR INFRASTRUCTURE
STIMULUS PROJECTS
RECOMMENDATION:
"That the Chief Administrative Officer be authorized to sign the required Solemn
Declaration of Substantial Completion certificates for the Infrastructure Stimulus Fund
and Recreation Infrastructure Canada Fund projects."
BACKGROUND:
The contribution agreements for the Infrastructure Stimulus Fund projects and Recreation
Infrastructure Canada Fund projects obligate the City to submit signed Solemn Declaration of
Substantial Completion certificates for each project. The agreements originally required these
certificates to be signed by an architect or engineer. However, the Ontario Association of
Architects ("OAA") and the Consulting Engineers of Ontario ("CEO") organizations have advised
their members not to sign these certificates due to professional liability insurance concerns.
Staff highlighted this issue in the last Council update report on stimulus projects (FCS-11-083).
REPORT:
Staff made a formal request to the Federal and Provincial governments to amend the wording of
the Solemn Declaration Completion certificates to address the concerns originally raised by the
OAA. The Federal government has changed the documentation requirements to address these
concerns. The appropriate architect or engineer will provide documentation to the City outlining:
• The date of substantial performance or contract deemed completed date;
• A certificate for payment showing the monetary status of the project; and
• A final general review stating that the project has been constructed in general conformity
with the permit application documents noting any outstanding deficiencies or
uncompleted work for architects or an inspection report (deficiency list) for engineers.
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Staff Re~p~r~
I~~rc~~nT~~ Finance and Corporate Services 1~eparfinent w~+w.kitthenerca
These documents will support the City's completion of the required Solemn Declaration
Completion form. Project conformity with legislation outside of the architect or engineer's
expertise will now be certified by the City.
Staff therefore requests that Council authorize the Chief Administrative Officer to sign the
Solemn Declaration of Substantial Completion Certificates for Infrastructure Stimulus Fund
projects and Recreation Infrastructure Canada Fund projects as required.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Foundation: Efficient and Effective Government
Goal: Financial Management
Strategic Direction: Invest and manage assets strategically
FINANCIAL IMPLICATIONS:
N/A
COMMUNITY ENGAGEMENT:
N/A
ACKNOWLEDGED BY: Dan Chapman, Deputy CAO & City Treasurer (Finance and Corporate
Services)
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