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Home My WebLink AboutEnv - 2011 Community Environmental Improvement Grant (CEIG) - Committee FeedbackCOUNCIL POLICY RESOLUTION POLICY NUMBER: I-590 POLICY TYPE: FINANCIAL DATE: OCTOBER 4, 2004 AMENDED: October 6, 2008 SUBJECT: GRANT PROGRAM - COMMUNITY ENVIRONMENTAL IMPROVEMENT POLICY CONTENT: 1 2 3 Grant Purpose Grants are provided to organizations that operate within the City of Kitchener for community environmental improvement projects. The purpose of the program is: (a) To increase people's awareness of how they view and treat air, water and land resources and encourage them to be involved in solutions to improve the quality of those resources. (b) To promote healthy lifestyles practices. ( c) To foster a sense of environmental stewardship. (d) To promote community environmental awareness. (e) To promote and initiate the development of short term, intermediate term and long term community based environmental programs. (f) To support environmental research. Funding Source Funding is available to a maximum of $3,000 for any one project in a given year to be funded from the Environmental Stewardship Capital Account. Grant Criteria (a) Eligibility: (i) Applications will be accepted from non-profit groups, neighbourhood associations and communities of interest. A KITCHENER Page 1 of 5 OCTOBER 2008 4-1 POLICY NUMBER: I-590 SUBJECT: GRANT PROGRAM - COMMUNITY ENVIRONMENTAL IMPROVEMENT 3. Grant Criteria, cont'd (a) Eligibility, cont'd "community of interest" is defined as a group of individuals who voluntarily associate with each other because they have identified common environmental concerns that impact the city. A limit may be placed on the number of grant applications considered from schools or school related entities in a given year. (ii) Municipal Capital projects are not eligible for funding from the Community Environmental Improvement Grant Program. (iii) Organizations that are the responsibility of other levels of government (municipal, Regional, Provincial, or Federal) are not eligible for grant funding. (iv) Organizations having received funding through the City's Budget process will not be eligible for a Community Environmental Improvement Grant. (b) Criteria: (i) Groups must demonstrate an ability to initiate and follow through on projects by having an organizational structure in place to lead and manage the activities and to account for finances. (ii) Grant funding for consultants or professional salaries will only be eligible if provided within the context of a partnership with other funders. Organizations muct be operating for City of Kitchener residents. A pro-rated contribution may be considered where residence of participants is mixed with other municipalities. Such fees may be allowed to a maximum of $500. (iii) Any organization receiving a grant from the City of Kitchener will recognize the City's contribution in any promotional literature or material must be submitted to the City and developed in accordance with the City of Kitchener Corporate Standards Manual. KITCHENER Page 2 of 5 OCTOBER 2008 4- 2 POLICY NUMBER: I-590 SUBJECT: GRANT PROGRAM - COMMUNITY ENVIRONMENTAL IMPROVEMENT 3. Grant Criteria, cont'd (b) Criteria, cont'd: (iv) Grants under this program are intended for one-time funding only, for a specific project. Organizations seeking continual support are encouraged to seek other funding sources but may reapply every three years. (v) Where applicable, proof of adequate liability insurance should be presented by the organization requesting the grant. (vi) All grant requests will be reviewed and evaluated by the Environmental Committee and City of Kitchener staff. (vii) Organizations receiving a grant must submit a report to the Environmental Committee detailing grant expenditures and how funds contributed to achieving the intended purpose of the grant. Any changes to the nature and/or content of an approved project shall be subject to a revised proposal being submitted to the Environmental Committee; who will forward a recommendation to City council as to whether the previously approved grant funding should be withdrawn. Failure to submit the revised proposal may result in the withholding of grant funds. (viii) Applications that bring additional external financing, material or human resources to a project through partnerships are favoured over projects that are only sponsored by the City of Kitchener. (ix) Community projects should build a level of capacity, that is, knowledge and ability within the community to promote further stewardship initiatives. (x) Applications should relate to one or more of the seven functional areas of Kitchener's Strategic Plan for the Environment, namely: Water Resources, Pollution & Environmental Interference, Waste Management, Land Resources & Growth Management, Energy Systems, Natural & Recreational Amenity Areas and Resource Consumption. KITCHENER Page 3 of 5 OCTOBER 2008 4-3 POLICY NUMBER: I-590 SUBJECT: GRANT PROGRAM - COMMUNITY ENVIRONMENTAL IMPROVEMENT 4. Grant Submission Process (a) All requests for Community Environmental Improvement Grants must be submitted to the Environmental Committee Administrator, c/o Corporate Services Department, Kitchener City Hall, 2nd Floor, 200 King Street West. (b) All grant requests should be in letter form, and should clearly outline to the Environmental Committee: (i) issue or problem identification; (ii) organizational structure of the group, association or community of interest; (iii) key contact names; (iv) clear description of the proposed program or project. If available, a site plan or suitable drawings to show the impact of the planned project, should be included; (v) outline of benefits to the Kitchener community of the program or project; (vi) implementation plan and schedule; (vii) budget outline; and, (viii) other partnership or funding contributors. (c) Any organization requesting a grant will be afforded the opportunity to address the Environmental Committee, or appointed Sub- committee, as a delegation. 5. Grant Processing Timetable 1. Environmental Committee and City staff request grant January proposals, subject to funding being approve in that year's Capital Budget. 2. Council finalizes Capital and Current Budgets. March 15th 3. Application deadline for submission of grant requests. March 30th 4. Environmental Committee and City staff review grant April requests at special meeting. 5. Grant Processing Timetable, cont'd KITCHENER Page 4 of 5 OCTOBER 2008 4-4 POLICY NUMBER: I-590 SUBJECT: GRANT PROGRAM - COMMUNITY ENVIRONMENTAL IMPROVEMENT 5. Environmental Committee reviews grant requests, hears April Meeting delegations and prepares recommendations for Development and Technical Services (DTS) Committee. 6. DTS Committee recommends grants to Council. April 7. Council considers grant requests. May 8. Grant applicants are advised by letter of decision of May /June"' Council. KITCHENER Page 5 of 5 OCTOBER 2008 4-5 2011 CEIG Evaluation and Scoring Instructions for Environmental Committee Members ~k Ensure that you have the following information: - CEIG Application Eligibility and Criteria - All CEIG applications ~k Ensure you have the scoring/recording information: - CEIG Criteria Score System - CEIG Env. Committee Score Sheet Step 1 Prior to your evaluation of the applications please ensure you have reviewed and are familiar with the `Grant Eligibility' and `Grant Criteria' requirements. Step 2 Review all CEIG applications. Step 3 After completing Step 2 evaluate each of the applications and record the results on the `CEIG Env. Committee Score Sheet' using the `CEIG Criteria Score System' for guidance. Step 4 Committee members will need to return the completed `CEIG Env. Committee Score Sheet' (preferably electronically via a-mail) to the Senior Environmental Planner. Step 5 Once all `CEIG Env. Committee Score Sheets' have been received and tabulated the results will be circulated via e-mail. The results will also be available at the Environmental Committee Meeting as a recommendation will be required. A copy of the `2010 CEIG Environmental Committee Results' excel sheet has been provided to you at this time for your reference. 2011 CEIG Page 1 5/4/2011 4-6 O O O ~ ~ ~ ~ O H L O O O ~_ O i ~ ~ ~ ~w R C L C ~ w+ L N : d C C a w R J ~ ~ Q ~ O ~ O ~ O ~ w w L 0 d ~ .a L 0 , O ~ 0 Q a` ~ Q- ~ d o 0 0 0 ~ ~ ~ ~ ~ d ~ w a ~ ` ° ~ a i - Q N 7 Q. 0 ~ ~ C `p V V V .r .r .r L w ~ ~'O N ~ ~ Q C. ~ Q V Y L L O O O O ~ ~ ~ « ~ .r ~ 7• Q N~ N i N N (~ W ~ d O 0 Q Q d (~ d ~'Y H Y L N O C O O O ~ C ~ ,O i V ~ '~ ~ ,~ p O L ~ Q C. y H w y d 0 ~ w V d O C. O L 0 Q d N O Q O C. O d R Z C .~ C. Q R C O C N _ L 0 ~_ \ L Q 0 0 0 d Z a~ rn (6 d 4-7