HomeMy WebLinkAboutFCS-11-119 - E11-033 - Consult Serv - Ext Post Tensioning Rehabilitation ProjectREPORT TO:Committee of the Whole
DATE OF MEETING:
2011-06-13
SUBMITTED BY: Larry Gordon, Director of Supply Services, 2214
PREPARED BY:
Larry Gordon, Director of Supply Services
WARD(S) INVOLVED: 10
DATE OF REPORT: 2011-05-24
REPORT NO.:
FCS-11-119
SUBJECT:
E11-033 – Consultant Services – External Post Tensioning
Rehabilitation Project - Duke and Ontario Garage
RECOMMENDATION:
That Expression of Interest E11-033, Consultant Services – External Post Tensioning
Read Jones Christoffersen
Rehabilitation Project – Duke and Ontario Garage, be awarded to
Ltd., Kitchener, Ontario
at their estimated fee of $60,500.00., plus H.S.T. of $7,865., for a total
of $68,365.00., based on a satisfactory contract being negotiated and an upset fee being
established; and further,
That the Director of Supply Services be authorized to execute an agreement satisfactory to the
City Solicitor.
BACKGROUND:
The City requires consulting services for the development of an external post tensioning
rehabilitation program in the Duke & Ontario Garage as part of the last phase of repairs. The
program will include the installation of a new external post tensioning system on the P3S and
P4N levels, the replacement of the waterproofing membrane, the repair of concrete
delaminations as well as repair of façade failures.
The Consultant is required to prepare drawings and specifications, assist in tendering the work,
prepare final contract documents, and to provide construction review and contract
administration for the repair work. Emphasis has been placed on experience in the design and
construction of external post tensioning systems.
Outside engineering services are required as the majority of City Engineering staff are Civil not
Structural Engineers and this type of work is considered specialized even in the structural
engineering field.
REPORT:
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In accordance with Chapter 170 of the Municipal Code pertaining to the Selection of
Professional Services/Consultants, a Consultant’s Review Committee was established
consisting of J. McBride, Director of Transportation Planning, and L. Gordon, Director of Supply
Services.
Expressions of interest were advertised publicly in The Record, on the City of Kitchener website
and on the internet through the Ontario Public Buyers Association Electronic Tendering
Information System relative to this project. Documents were downloaded by eleven (10)
interested parties, and by the closing date of Monday May 2, 2011, one (01) response had been
received.
The Committee elected to award the project to Read Jones Christoffersen Ltd., Kitchener,
Ontario.
A listing of the responding parties follows for your reference:
Read Jones Christoffersen Ltd. Kitchener ON
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy
framework.
The City of Kitchener’s purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
FINANCIAL IMPLICATIONS:
Funding will be provided from Internal Order Group 59500206 – Parking Duke & Ontario Garage
Repairs
Financial Report is attached.
Budget estimate is $140,000.
Any surplus funds will remain in this account to be used for future Duke & Ontario Garage
repairs.
COMMUNITY ENGAGEMENT:
Not Applicable
Dan Chapman, Deputy CAO & City Treasurer, Finance and Corporate
Services
ACKNOWLEDGED BY:
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Financial Summary for Tender E11-033 Engineering Consulting Services
Duke & Ontario Garage Repairs - External Post Tensioning Rehabilitation
Internal Order Group - Parking Duke & Ont Garage Repairs (59500206)
As at May 5, 2011
$
Funding Sources
Contribution from Capital 1,070,000.00
Balance forward from 2010 585,975.88
Total Revenue Projected 1,655,975.88
Projected Expenditures
Tender Request E11-033 60,500.00
HST - Net of Rebate 1,064.80
Existing Encumbrances 114,879.21
Projected Expenses (waterproofing membrane replacement)
1,000,000.00
Total Expenditures Projected 1,176,444.01
Projected Surplus479,531.87
Note: Tender cost includes all taxes less any applicable rebat
e
Surplus funds will remain in the account to be used for future Duke and Ontario repairs
(ie - external post tensioning repairs, concrete delamination repairs, repair of façade failures)
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