HomeMy WebLinkAboutFCS-11-122 - T11-027 - Loader Mounted Quick Disconnect Snow BlowerREPORT TO:Committee of the Whole
DATE OF MEETING:
2011-06-13
SUBMITTED BY: Larry Gordon, Director of Supply Services, 2214
PREPARED BY:
Laurie Stecho, Supervisor of Purchasing, 3576
WARD(S) INVOLVED: N/A
DATE OF REPORT: 2011-05-25
REPORT NO.:
FCS-11-122
SUBJECT:
T11-027 One (1) Loader Mounted Quick Disconnect 181 kw
(250 hp) Snow Blower
RECOMMENDATION:
That Tender T11-027 One (1) Loader Mounted Quick Disconnect 181 kw (250 hp) Snow
J. A. Larue Inc., Mississauga, Ontario,
Blower, be awarded to at their tendered price of
$109,948.00 plus H.S.T. of $14,293.24 for a total of $124,241.24.
BACKGROUND:
This unit replaces 956030 at INS - Operations, as approved for replacement in the 2011
equipment review.
REPORT:
Tenders were advertised publicly in The Record, on the City of Kitchener website and the
Internet through the Ontario Public Buyers Electronic Tendering Information System. Nine (9)
potential bidders downloaded tender documents, and by the closing date of Thursday April 7,
2011, five (5) tenders had been received.
The following tenders were received:
Bid Price
RPM Tech Inc. Cap-Sante QC $ 105,059.48
RPM Tech Inc. Cap-Sante QC $ 116,074.40
Tenco Machinery (CDN) Ltd. St-Valerien-de-Milton QC $ 123,678.50
J.A. Larue Inc. Mississauga ON $ 124,241.24 *
Joe Johnson Equipment Inc Innisfil ON $ 131,619.01
The three lowest tenders did not meet the specification of a wireless remote control. The
wireless remote control allows INS - Operations to change loaders very quickly during a snow
loading event and eliminates the need for drilling holes through all our loader cab bodies in
order to accommodate a wired remote.
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Tenders were reviewed by M. Born, Manager of Fleet, who concurs with the above
recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy
framework.
The City of Kitchener’s purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
FINANCIAL IMPLICATIONS:
Funding will be provided from cost centre 5017010/5017020 Fleet Equipment Purchases.
Financial report is attached.
Budget estimate is $140,000.00
Outfitting Cost is $1,000.00
Any surplus is returned to the equipment reserve to fund future equipment purchases.
COMMUNITY ENGAGEMENT:
Not applicable
Dan Chapman, Deputy CAO & City Treasurer, Finance and Corporate
Services
ACKNOWLEDGED BY:
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Fleet 2011 Purchase Activity, as of May 30, 2011
Funding provided from Cost Centre 5017010/5017020 Fleet Equipment Purchases
Fleet Budget
Replacement Equipment2,658,900
Upgrades197,000
Additionals479,000
Contingency166,745
Prior Year Approved Purchases deferred until 20112,455,6305,957,275
Actual 2011 YTD Purchases, 547,940
Encumbrances, net of rebates1,308,860
Balance available, May 30, 20114,100,475
Less:T11-027 109,948109,948
HST @ 13%14,293
HST rebate(12,358) 1,935
Outfitting1,000
Budget for remaining equipment3,987,592
Projected Surplus(Deficit)0
Note: Any surplus is returned to the equipment reserve to fund future equipment purchases.
S:\General\OCC Directory\Committees\Council - regular\2011\2011-06-13\Staff Reports\FCS-11-122 - T11-027
6/9/2011May 30 2011
Financials.xls
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