HomeMy WebLinkAboutFCS-11-137 - T11-041 Closed Circuit T.V. Inspection of GravityStaff Re~p~r~
I~~rc~~nT~~ Finance and Corporate Services 1~eparfinent
REPORT TO: Committee of the Whole
DATE OF MEETING: 2011-06-27
SUBMITTED BY: Larry Gordon, Director of Supply Services, 2214
PREPARED BY: Larry Gordon, Director of Supply Services
WARD(S) INVOLVED: 3, 5, 6, 8
DATE OF REPORT: 2011-06-17
REPORT NO.: FCS-11-137
www.kitchenerca
SUBJECT: T11-041 -Closed Circuit T.V. Inspection of Gravity Sewers
RECOMMENDATION:
That Tender T11-041, Closed Circuit T.V. Inspection of Gravity Sewers, be awarded to Dambro
Environmental Inc., Caledon, Ontario at their tendered price of $122,698.45, including
provisional items and contingencies of $15,000.00, plus H.S.T. of $15,950.79, for a total of
$138,649.24; and further,
That the Mayor and City Clerk be authorized to execute an agreement satisfactory to the City
Solicitor.
BACKGROUND:
The City of Kitchener has operated an annual program of sanitary sewer inspection using CCTV
methods and equipment since 1997. This inspection process collects and records information
about the current condition and performance of the City's sanitary sewer network. This
information is then used in assessing and prioritizing future maintenance programs,
rehabilitation programs, and reconstruction projects for the City's sanitary sewer system.
Without this information, the selection and prioritization process for these works would have to
be completed with little or no understanding of the actual conditions of the sewer network, which
would be considered a very undesirable methodology for such processes. This inspection
process is of high value in this regard, as it is the only reliable, accurate, and economically
feasible method of observing and recording the conditions of the sewer network for later
analysis.
REPORT:
Tenders were advertised publicly in The Record, the Daily Commercial News, on the City of
Kitchener website and the Internet through the Ontario Public Buyers Electronic Tendering
Information System. Thirteen (13) potential downloaded tender documents, and by the closing
date of Thursday June 2, 2011, four (4) tenders had been received.
61 ii) - 1
The following tenders were received:
Bid Price
Dambro Environmental Inc. Caledon ON $ 138,649.24*
Veolia ES Canada Industrial Services Inc. Pickering ON $ 153,585.47
Capital Sewer Services Inc. Hamilton ON $ 167,028.08
Benko Sewer Service/Badger Daylighting London ON $ 187,938.80
The tenders were reviewed by C. Leishman, Asset Management Technician, who concurs with
the above recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy
framework.
The City of Kitchener's purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
FINANCIAL IMPLICATIONS:
Funding will be provided from Work Order 191, 530, 593, 1358, 1362, 1733, 11211, 59500783 -
CCTV -Sewer Assessment
Financial report is attached.
Budget estimate is $141,060.
Projected Surplus will be carried over to following years.
COMMUNITY ENGAGEMENT:
Not applicable
Dan Chapman, Deputy CAO & City Treasurer, Finance and Corporate
ACKNOWLEDGED BY: Services
61 ii) - 2
M
ti
O
O
CA
r
r
N
r
r
M
M
ti
r
N
M
r
+, M
~ ~
N M
N
~ M
N ~
Q ~
r ~
L ~ O
~ ~ N
~ ~
~ ~ ~
L
0 ~
L (~
~~a
00 00
~ ~ ~ O 00 O N
~ ~ N O N 0
M
~ ~
M M 00 O~ O M
0
~ 00
0 ~ 0
0 O ~
N N N N N~ ~ O
Ef} 0 0
~ ~ N N ~
~ ~ ~
~-.
0)
~
N ~ ~
U
U
0) -~ ~ U
t/1 ~ ~ 0)
~ y~+
~ U L O N ~ O
3 ~ U ~ d
~
t/1 ~ O = ~ ~ C N
'a ~ ~ ~ 0) to
V ~ ~
U ~ .-" N ~ ~ ~ 7
i
~ U Q N Q' E U~ Q
~~~~ W~ 0 V~~
c W 7
(n
~m co > d ~ N w ~ ~ ~
~ c o~ v L Z ~ a? W
0) , ~ U a?
U
~ ~ ~ ~ ~~ ~ ~ N 0 ~
• ~
O
7~ "~ O
~ U Q H X L p
i o n
a~= w w~ w
61 ii) - 3