HomeMy WebLinkAboutFCS-11-138 - T11-014 Grand River Slope Stabilization
REPORT TO:
Committee of the Whole
DATE OF MEETING: 2011-06-27
SUBMITTED BY: Larry Gordon, Director of Supply Services, 2214
PREPARED BY: Larry Gordon, Director of Supply Services
WARD(S) INVOLVED: 2
DATE OF REPORT: 2011-06-17
REPORT NO.: FCS-11-138
SUBJECT: T11-014 -Grand River Slope Stabilization
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RECOMMENDATION:
That Tender T11-014, Grand River Slope Stabilization, be awarded to 560789 Ontario Limited
o/a R&M Construction, Acton, Ontario at their tendered price of $3,199,036.50, including
provisional items and contingencies of $507,520.00., plus H.S.T. of $415,874.75, for a total of
$3,614,911.25; and further,
That the Mayor and City Clerk be authorized to execute an agreement satisfactory to the City
Solicitor.
BACKGROUND:
The Grand River Slope Stabilization project has been initiated to address slope stability and
erosion issues on the bank of the Grand River, near the Chicopee Vale subdivision. Both the toe
of the slope and the upper few meters of slope have experienced, and continue to experience
active erosion. The conditions identified as contributing factors influencing the slope stability and
erosion issues are groundwater seepage onto the slope face, the discharge of surface water
onto and over the slope area, the over-steepened and eroding upper slope and the erosion of
the toe of the slope at the edge of the Grand River.
On June 28, 2010, Council approved the Environmental Assessment for this project and
directed staff to implement its recommendations. The preferred alternative in the Environmental
Assessment was to construct/install remedial works to intercept groundwater, collect surface
water and stabilize slope and toe erosion. The funding for this project was approved as part of
the 2011 budget process.
The project scope includes the installation of toe of slope protection, a groundwater collection
system, a surface drainage system, a reinforced slope stabilization system, and trail works.
Throughout the duration of this project the City has consulted with several regulatory agencies
including the Grand River Conservation Authority, Ministry of Natural Resources, Ministry of the
Environment, and Department of Fisheries and Oceans Canada. A surplus is projected due to a
S~a~'Re~port
finance and Corporate Services department
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combination of a favourable tendering environment in 2011 and due to budgets for capital works
being increased to account for increased prices experienced in 2010.
It is anticipated that all components of construction will commence in August of 2011 except for
the toe of slope works, which will commence in July of 2012.
REPORT:
Tenders were advertised publicly in The Record, the Daily Commercial News, on the City of
Kitchener website and the Internet through the Ontario Public Buyers Electronic Tendering
Information System. Twenty (20) potential bidders picked up tender documents, and by the
closing date of Thursday June 9, 2011, three (3) tenders had been received.
The following tenders were received:
Bid Price Adjusted
Rir-I Prira
560789 Ontario Ltd. o/a R&M Construction Acton ON $3,614,911.25
XTerra Construction Inc. Kitchener ON $3,835,830.58 $3,835,864.48
Brantford Engineering & Construction Brantford ON $5,936,259.51
The tender received from XTerra Construction Inc. included a mathematical error that has been
subsequently corrected.
The tenders were reviewed by C. Curtis, MTE Consultants Inc., the City's Consultants for the
project, and K. Mick, Design and Approvals Engineer, who concur with the above
recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy
framework.
The City of Kitchener's purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
FINANCIAL IMPLICATIONS:
Funding will be provided from Internal Orders 11619, 7367, 41261 and 52000544 -Grand River
Slope Stabilization
Financial report is attached.
Budget estimate is $5,048,700.
Any surplus funds will be returned to the revenue fund, and the stormwater utiity.
61 iii)- 2
Staff Re~p~r~
I~~rc~~nT~~ Finance and Corporate Services 1~eparfinent
COMMUNITY ENGAGEMENT:
Not applicable
www.kitchenerca
Dan Chapman, Deputy CAO & City Treasurer, Finance and Corporate
ACKNOWLEDGED BY: Services
61 iii)- 3
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