HomeMy WebLinkAboutFCS-11-145 - T11-043 Delivery of Inter-Office Mail
REPORT TO:
Committee of the Whole
DATE OF MEETING: 2011-06-27
SUBMITTED BY: Larry Gordon, Director of Supply Services, 2214
PREPARED BY: Michelle Palmer, Buyer, 2216
WARD(S) INVOLVED: N/A
DATE OF REPORT: 2011-06-17
REPORT NO.: FCS-11-145
SUBJECT: T11-043 -Delivery of Inter-Office Mail
www.kitchenerca
RECOMMENDATION:
That Tender T11-043 -Delivery of Inter-Office Mail, be awarded to Dynamex Canada Ltd.,
Cambridge, Ontario, at their tendered price of $70,669.30, plus fuel surcharge of $4,240.16,
plus H.S.T. of $9,738.23, for a total of $84,647.69, for a two (2) year period with an option to
renew for two (2) additional twelve (12) month terms.
BACKGROUND:
The City utilizes a courier company to provide regular scheduled mail delivery, which includes
delivery and pick-up of inter-office envelopes, boxed paper products, etc., between various City
facilities, or locations within the City.
The estimated average annual spend over the past three (3) years was $35,000.00.
REPORT:
Tenders were advertised publicly in The Record, on the City of Kitchener website and the
Internet through the Ontario Public Buyers Electronic Tendering Information System. Thirteen
(13) potential bidders downloaded tender documents, and by the closing date of Thursday June
16, 2011, nine (9) tenders had been received.
The following tenders were received:
Bid Price Adjusted Bid Price
Green Machine Courier Kitchener ON $ 18,200.00
Dynamex Canada Ltd. Cambridge ON $ 84,647.69*
Atripco Delivery Service Toronto ON $ 93,644.25
Speedia Express Inc. North York ON $111,501.16
The Delivery Guys Inc. Kitchener ON $112,887.00
Medical Courier Services Kitchener ON $114,978.29
Crown Courier Kitchener ON $136,943.21
S~a~'Re~port
finance and Corporate Services department
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Bid Price Adjusted Bid Price
Cornerstone Courier Inc. Kitchener ON $157,288.09
JLI Transportation Inc. Cambridge ON $172,687.50 $172,685.24
The price for the services has not increased from the previous contract.
The lowest tender received from Green Machine Courier was incomplete and was rejected as it
did not include pricing for the daily scheduled mail run between City facilities or the return of
empty mail bins to Canada Post.
The tender received from JLI Transportation Inc. included a mathematical error that has been
subsequently corrected.
Tenders were reviewed by R. Gosse, Director of Legislated Services /City Clerk, and M.
Palmer, Buyer, who concur with the above recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy
framework.
The City of Kitchener's purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
FINANCIAL IMPLICATIONS:
Funding will be provided from cost centre 6007080 Corp Services/Clerk/Mailroom
Budget estimate for 2011 is $51,000.00
Unit pricing remains the same as the previous contract.
COMMUNITY ENGAGEMENT:
Not applicable
Dan Chapman, Deputy CAO & City Treasurer, Finance and Corporate
ACKNOWLEDGED BY: Services
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