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HomeMy WebLinkAboutCommunity Svcs - 2003-06-23COMMUNITY SERVICES COMMITTEE MINUTES JUNE 23~ 2003 CITY OF KITCHENER The Community Services Committee met this date Chaired by Councillor J. Smola, commencing at 1:00 p.m. with the following members present: Mayor C. Zehr and Councillors C. Weylie, M. Galloway, B. Vrbanovic and J. Gazzola. Officials Present: Ms. P. Houston, Ms. L. MacDonald, Ms. R. Pitfield, Ms. S. Adams, Ms. C. Legault, Ms. R. Willms, Ms. E. Harris, Ms. S. Massel, Ms. W. Hughes, Ms. L. Schurter, Ms. F. McCrea, Ms. J. Billett and Messrs. J. Fielding, G. Sosnoski, F. Pizzuto, R. Weber, K. Baulk, W. Sleeth and G. Richardson. 1. CSD-03-095 - MCLENNAN PARK MASTER PLAN The Committee was in receipt of Community Services Department report CSD-03-095, dated June 9, 2003 outlining details of a Master Plan for McLennan Park and selection of the preferred concept (Concept 'B') for development of the park. The Committee was also in receipt of correspondence dated June 17, 2003 from Mr. Mervyn Villemaire on behalf of his client, River Valley Golf and Snow Tube Group, requesting that this matter be deferred to the Committee's September meeting. Mr. Villemaire attended in support of the deferral request, advising that he had only received the staff report on June 12, 2003. He advised that the consultant acting for his client had since left employment with the firm of MacKinnon and Associates and neither a representative of the consulting firm nor his client, who is dealing with an illness in the family, was able to attend today's meeting. Mr. Villemaire stated that he would like to have an opportunity to have MacKinnon and Associates review the report and assist him in preparing a response to the staff recommendations. He asked that the matter be deferred to the Committee's September meeting as he would not be available in August and suggested the deferral would not cause undue delay given the proposed timing of the project. Mr. Villemaire responded to several questions, noting that a number of consultative meetings had been held and attended by the consultant representing his client. He stated that he could not determine at this time if he would have anything new to add as he had not been able to obtain an expert opinion due to circumstances beyond his control. He advised that such an opinion is desired in order to prepare an appropriate response in defence of his client's position with respect to this matter. Mr. Tony Vandergeest, community representative on the McLennan Park Project Team, attended in support of the staff recommendation advising that area residents are strongly in favour of the park remaining openly accessible to the public and support moving forward with Concept 'B'. In response to questions respecting the deferral request, Mr. Vandergeest pointed out that a lengthy consultative process had already been undertaken and a number of area residents had taken time from their workplace to be present in support of the staff recommendation this date. It was noted that Ms. Valda Manninen, who had registered to speak to this issue was not present. Ms. Manninen's husband was in attendance and advised that she also supports the staff recommendation. Mayor C. Zehr stated that he was in support of the recommendation and suggested that if the majority of the Committee had similar views, the Committee could give it's approval this date with a provision that Council not consider ratification until its meeting in the fall. Councillor J. Gazzola spoke in favour of full deferral of the matter to allow all parties to be present at one time and arguments from both sides to be heard. Councillor J. Gazzola introduced a motion to defer and refer the recommendation contained in Community Services Department report CSD-03-095, (MacLennan Park Master Plan), to the September 15, 2003 Council meeting. A recorded vote was requested by Councillor M. Galloway. Councillor J. Gazzola's motion was voted on and Lost, with Councillor Gazzola voting in favour 1. CSD-03-095 - MCLENNAN PARK MASTER PLAN (CONT'D) COMMUNITY SERVICES COMMITTEE MINUTES JUNE 23~ 2003 -43 - CITY OF KITCHENER of the motion and Mayor C. Zehr and Councillors C. Weylie, B. Vrbanovic, M. Galloway and J. Smola voting in opposition. On motion by Councillor M. Galloway, the staff recommendation contained in report CSD-03-095 was brought forward for consideration. Mayor C. Zehr introduced a motion to amend Councillor Galloway's motion to require that the Committee's recommendation not be ratified by Council until the September 15, 2003 Council meeting, to accommodate the request by Mr. Villemaire on behalf of his client. Mayor Zehr's amendment to the motion was then voted on and Carried. Councillor Galloway's motion, as amended, was then voted on. On motion by Councillor M. Galloway - it was resolved: "That the McLennan Park Master Plan Study Report, dated June 2003, prepared by Green Scheels Pidgeon Planning Consultants Limited, be received as information; and, That a modification of Concept Plan 'B', as outlined in Community Services Department report CSD-03-095, be selected as the preferred concept for the development of McLennan Park; and, That the development of Concept Plan 'B' be considered further during the preparation of the 2004-2013 Capital Forecast budget; and further, That Community Services staff be directed to start negotiations with the Region of Waterloo in respect of a lease agreement to the City of Kitchener for the above surface portion of McLennan Park to be effective January 1,2004." - and - "That the Community Services Committee recommendation with respect to McLennan Park, as outlined in Community Services Department report CSD-03-095, be referred to the September 15, 2003 Council meetinq for consideration, to allow all interested parties to be in attendance and full debate of the issues to take place." CSD-03-106 - 2003 GENERAL PROVISION GRANTS - 2ND QUARTER UPDATE The Committee was in receipt of Community Services Department information report CSD-03- 106, dated June 13, 2003 concerning the status of funding availability in the 2003 general provision grant budget. CSD-03-090 - GRANT REQUEST - KITCHENER ARTISTS' STUDIO TOUR The Committee was in receipt of Community Services Department report CSD-03-090, dated May 30, 2003 concerning a grant request for the Kitchener Artists' Studio Tour. Ms. Lisa McCallen, Kitchener Artists' Studio Tour, was in attendance to support the grant request to fund a press release reception for the tour. In response to a question, she advised that this event, previously sponsored by the Waterloo Regional Arts Council, is now primarily being undertaken by the artists involved in the tour. On motion by Councillor C. Weylie - it was resolved: "That a one-time general provision grant in the amount of $500. (cash) be approved to fund a press release reception for the Kitchener Artists' Studio Tour to be held in October 2003." CSD-03-096 - GRANT REQUEST - K-W DUTCH CLUB COMMUNITY SERVICES COMMITTEE MINUTES JUNE 23~ 2003 - 44 - CITY OF KITCHENER - ST. NICHOLAS DAY EVENT - DECEMBER 6, 2003 The Committee was in receipt of Community Services Department report CSD-03-096, dated June 6, 2003 concerning a grant request by the K-W Dutch Club. Ms. Fiona McAlister, K-W Dutch Club, attended in support of the grant request to assist with expenses to hold a St. Nicholas Day event. She noted that staff are recommending the grant request not be approved as the event does not meet certain criteria. She pointed out that the event does not contain any religious content but rather is based on European tradition and is intended to be a cultural / heritage celebration. She stated that this is the first time the group has requested funding and they were unaware of the requirement to investigate alternative sources of funding. She advised that the group has since approached the Region of Waterloo and local businesses for contributions. Ms. McAlister pointed out that the K-W Dutch Club is not a non- profit organization at this time but is prepared to acquire such status to meet the City's requirements. Councillor B. Vrbanovic stated that he could not support the grant request given the group does not meet the criteria; however, he urged the group to approach the Victoria Park Neighbourhood Association to determine if they would have interest in co-sponsoring the event. On motion by Councillor B. Vrbanovic - it was resolved: "That a grant request in the amount of $935. not be approved to the K-W Dutch Club towards a St. Nicholas Day event to be held on December 6, 2003." CSD-03-097 - GRANT REQUEST - TAKE BACK THE NIGHT COMMITTEE - TAKE BACK THE NIGHT MARCH - SEPTEMBER 18, 2003 The Committee was in receipt of Community Services Department report CSD-03-097, dated June 10, 2003 concerning a grant request by the Take Back the Night Committee. Ms. Jennifer Andrews and Ms. Marilyn Hill, Take Back the Night Committee, attended in support of the grant request for the annual Take Back the Night March. Ms. Andrews advised that the march is a symbolic event in recognition of women's basic human rights to go freely wherever they wish to without the protection of men and without violence. She emphasized that the grant is minimal in comparison to the importance of the event. Ms. Hill commented that this is a community event with a very serious purpose which presents an opportunity to foster community and to allow men to show their support for women. On motion by Councillor J. Gazzola - it was resolved: "That an in-kind facility grant in the amount of $278.29 be approved to the Take Back the Night Committee for their annual event/march to be held on September 18, 2003 at Victoria Park Pavilion." CSD-03-082 - GRANT REQUEST - CONFLICT RESOLUTION NETWORK CANADA - 2004 CONFLICT RESOLUTION NETWORK NATIONAL CONFERENCE The Committee was in receipt of Community Services Department report CSD-03-082, dated June 13, 2003 concerning a grant request by Conflict Resolution Network Canada. Ms. Kathleen Cleland Moyer, Conflict Resolution Network Canada, attended in support of the grant request which is intended to assist with promotional and advertising expenses for a Peace Fest concert and facility rental costs related to the organization's 2004 National Conference. Ms. Moyer advised that this year's conference is appropriately being held in Kitchener to celebrate the 30th anniversary of the Victim Offender Reconciliation Program, originated by Kitchener residents Mark Yantzi and Dave Worth. She pointed out that the organization is requesting grant funding for two venues relating to the public concert to be held in downtown Kitchener and for CSD-03-082 - GRANT REQUEST - CONFLICT RESOLUTION NETWORK CANADA COMMUNITY SERVICES COMMITTEE MINUTES JUNE 23~ 2003 -45 - CITY OF KITCHENER - 2004 CONFLICT RESOLUTION NETWORK NATIONAL CONFERENCE - (CONT'D) use of City facilities. In response to questions, Ms. Moyer advised that contributions will also be sought from Federal government agencies and a registration fee will be charged to assist in off-setting costs associated with the conference. She pointed out that the extent of the proposed budget provides sufficient funding to annually create a unique conference geared toward the needs of the community in which the conference is held. Several members of the Committee expressed support for approval of an in-kind grant for use of City facilities and it was suggested that the additional funds requested over and above could be recouped through registration fees. On motion by Councillor J. Gazzola - it was resolved: "That a one time general provision grant in the amount of $4,725. (in-kind) be approved to Conflict Resolution Network Canada to assist with expenses related to promotion and advertising for a Peace Fest concert and facility rental costs to host their national conference in June 2004, conditional upon the event being held in Kitchener." 7. CSD-03-091 - GRANT REQUEST - KITCHENER-WATERLOO ART GALLERY The Committee was in receipt of Community Services Department report CSD-03-091, dated June 13, 2003 concerning a grant request by the Kitchener-Waterloo Art Gallery. Mr. AIf Bogusky, Kitchener-Waterloo Art Gallery (KWAG), attended to support the grant request toward costs associated with development of an internal database system for the organization. He advised that the request is in support of initiatives of the KWAG's 2003-2005 Strategic Rejuvenation and Implementation Plan, and is supported by the City's Arts and Culture Advisory Committee. He also noted that the KWAG intends to request additional funding over the course of the three-year plan. In response to questions, Mr. Bogusky clarified that the KWAG will be requesting a total contribution in the amount of $144,000. from the City and commented on the purpose of implementing a co-ordinated database and filing system. He also pointed out that while other organizations have been asked to contribute to other portions of the project, only the City of Kitchener is being asked to contribute toward the database initiative. At the request of Mayor C. Zehr, Mr. Bogusky agreed to make a similar presentation to request funding from the City of Waterloo. On motion by Councillor C. Weylie - it was resolved: "That a cash grant in the amount of $6,000. be approved to the Kitchener-Waterloo Art Gallery for the redevelopment of the Gallery's internal database system; and further, That the Kitchener-Waterloo Art Gallery be directed to apply for any additional general provision grants to support the strategic initiatives of the KW/AG Strategic Rejuvenation and Implementation Plan (2003-05) during the annual operating grant process." CSD-03-094 - VICTORIA PARK STRATEGIC PLAN - DRAFT CAPITAL FORECAST & REQUEST FOR DIRECTION The Committee was in receipt of Community Services Department report CSD-03-094, dated June 13, 2003 outlining details of the Victoria Park Strategic Plan and the draft Capital Forecast. CSD-03-094 - VICTORIA PARK STRATEGIC PLAN - DRAFT CAPITAL FORECAST & REQUEST FOR DIRECTION (CON'TD) COMMUNITY SERVICES COMMITTEE MINUTES JUNE 23~ 2003 -46 - CITY OF KITCHENER Mr. William Sleeth attended to present the Victoria Park Strategic Plan, commenting on public processes to date which involved preparation of a Foundations Plan to identify direction and objectives for development of the Strategic Plan. He noted that the Strategic Plan is to act as a guide for the conservation and enhancement of Victoria Park. He pointed out that the plan details proposed improvement projects, as listed under categories Priority 'A', Priority 'B' and Priority 'C', as well as a projected total budget for each category of projects. Mr. Sleeth noted that this is a long-term plan and budget funding beyond the current capital forecast is required. Accordingly, staff are requesting direction be given to proceed with preparation of a detailed capital forecast for implementation of the Strategic Plan. Councillor C. Weylie raised concerns with respect to the issue of public skating on Victoria Lake and pointed out that the community has expressed a strong desire for the skating program to be re-instituted. Mayor C. Zehr acknowledged that the practice was discontinued for safety reasons; however, he suggested that staff investigate an alternative to use of heavy equipment in preparation of the ice surface. Mr. Sleeth reviewed safety concerns related to closure of the skating program and advised that while it is intended the program remain closed in the short term, staff plan to complete a full investigation to determine viability of re-introducing the skating program in future. Mayor C. Zehr raised concerns respecting the stonedust pathways which, when wet, are difficult to traverse for those using wheelchairs, walkers, etc. Mr. Sleeth pointed out that funding is insufficient to address all community concerns and at this time, there is no plan to improve the pathways. Mayor Zehr commented that there is a need to address this issue, and in particular, in the area of both bridges, to ensure the park is accessible to all. He encouraged staff to give further consideration to this matter. Mr. Sleeth responded to questions concerning prioritization of projects and several members of Council expressed a desire to have the issue of the skating program addressed. Mr. J. Fielding advised that staff will undertake to act on the concerns raised and provide appropriate information to Council. Mr. Les Rudrum attended to thank Council and staff for acting on several previous requests he had made concerning improvements to Victoria Park and requested that additional concerns be addressed, including: installation of traffic calming measures at the corner of Park Street and David Street; alleviation of problems associated with the stonedust pathways; installation of automated door openers in washroom facilities for purpose of accessibility; and, additional security to protect against vandalism. Mr. Rudrum commented on the issue of skating in the park, offering a suggestion to make use of vacant land in the area of the railway / machine shop to create an ice pad surface. Councillor C. Weylie and Mayor C. Zehr requested that their issues of concern, raised this date, be addressed during preparation of the capital forecast for the Strategic Plan and it was agreed that their request would be taken as direction to staff. On motion by Councillor C. Weylie - it was resolved: "That the Victoria Park Strategic Plan and the Draft Capital Forecast, attached to Community Services Department report CSD-03-094, be received as information; and further, That staff of the Community Services Department be directed to prepare a detailed Capital Forecast for the implementation of the Victoria Park Strategic Plan for consideration by City Council as part of the 2004 capital budget deliberations." 9. CSD-03-106 - LEASE AGREEMENT - PRE-APPROVED CONTRACT FOR FULL-TIME MARKET SHOP VENDORS COMMUNITY SERVICES COMMITTEE MINUTES JUNE 23~ 2003 -47- -YOUR KITCHENER MARKET CITY OF KITCHENER 10. The Committee was in receipt of Community Services Department report CSD-03-106, dated June 13, 2003 outlining details of a pre-approved contract for leasing arrangements with potential full-time Market Shop vendors at the new Kitchener Market. Ms. Stephanie Massel attended in support of the staff recommendation and advised that staff are now in the position to begin lease negotiations for the full-time Market Shops. She pointed out that the lease attached to report CSD-03-106 is a standard commercial lease and staff are requesting authorization to proceed with negotiation of the terms. In response to questions, Ms. Massel advised that staff are still in the process of finalizing the total square footage of leasable space; however, pointed out that there will be 20 stands available. She also advised that a minimum three year term will be negotiated and leases will take effect upon occupancy. In response to a further question, Mr. K. Baulk advised that staff would undertake to provide a draft projection of total revenues to be generated. On motion by Mayor C. Zehr - it was resolved: "That the lease, as attached to Community Services Department report CSD-03-106, be approved as a pre-approved contract to be used with full-time Market Shop vendors at Your Kitchener Market; and, That subject to the satisfaction of the City Solicitor, the Market Supervisor and the Director, Enterprise Division be authorized to negotiate the terms of the lease on behalf of the Corporation of the City of Kitchener; and further, That subject to the satisfaction of the City Solicitor, the Market Supervisor and the Director, Enterprise Division be authorized to sign a lease agreement on behalf of the Corporation of the City of Kitchener, with full-time market vendors in Your Kitchener Market." CSD-03-108 - FOOD AND BEVERAGE SERVICE CONTRACTS - KITCHENER MEMORIAL AUDITORIUM COMPLEX / MUNICIPAL GOLF COURSES The Committee was in receipt of Community Services Department report CSD-03-108, dated June 17, 2003 concerning food and beverage service contracts for the Kitchener Memorial Auditorium Complex and the municipal golf course facilities. Mr. Keith Baulk advised that a formal recommendation to award the service contract to Bingeman's Inc., for the Auditorium Complex will be brought forward by the Director of Purchasing for consideration at the July 2 Council meeting. He noted that at this time, it is recommended an agreement not be entered into respecting the golf course facilities and that an option to do so in March 2004 remains open. In response to questions, Mr. Baulk commented on key contract conditions; percentage returns based on total revenue; potential to segregate awarding of the golf course service contract; quality and pricing controls; feasibility of internal service operations; and a process to address dissatisfaction of service, should it occur. On motion by Councillor B. Vrbanovic - it was resolved: "That Community Services Department report CSD-03-108 (Kitchener Memorial Auditorium Complex Food and Beverage), be referred to the Director of Purchasing for development of a final recommendation to Council on July 2, 2003." 11. CSD-03-087 - PUBLIC ART COMPETITIONS - PROJECTS RECOMMENDED FOR ENDORSEMENT COMMUNITY SERVICES COMMITTEE MINUTES JUNE 23~ 2003 -48 - CITY OF KITCHENER - COUNCIL POLICY 1-650 ("% FOR ART POLICY") The Committee was in receipt of Community Services Department report CSD-03-087, dated June 13, 2003 outlining four municipal construction projects that qualify for public art competitions under Council Policy 1-650. Ms. Erina Harris attended in support of the staff recommendation and provided an overview of the four municipal construction projects, as outlined in the staff report. She noted that each competition will be developed in conjunction with community input and in collaboration with the Arts and Culture Advisory Committee and Public Art Working Group. Ms. Harris responded to several questions, commenting on the potential to incorporate functional artwork in projects still under construction and the issues involved respecting a decision not to proceed with a fountain theme for the new Kitchener Market project. She also confirmed that funding required for the competitions has already been included within existing budgets for each project. On motion by Councillor B. Vrbanovic - it was resolved: "That pursuant to Council Policy 1-650 (Financial - % For Art), the development and implementation of four Public Art Competitions be endorsed, as outlined in Community Services Department report CSD-03-087, to be implemented by the Arts and Culture Co- ©rdinator in conjunction with expertise from the Public Art Working Group, as reporting to the Arts and Culture Advisory Committee." 12. CSD-03-101 - SIGNIFICANT LOCAL HISTORICAL DONATION - INDUSTRIAL STEAM ENGINE AND GENERATOR - FORMER KAUFMAN INDUSTRIES BUILDING, KING STREET WEST The Committee was in receipt of Community Services Department report CSD-03-101, dated June 13, 2003 concerning donation of a local historical industrial artifact from the old Kaufman Industries building. Ms. Erina Harris and Mr. Nicolas Rees attended in support of the staff recommendation. Ms. Harris advised that the Kitchener Industrial Artifacts Working Group is recommending the City accept an offer from Mitch Fasken to donate a steam engine (nicknamed "Hazel") and Generator from the A. R. Kaufman building. She pointed out that the acquisition has been professionally appraised at a value of $28,980. and relocation costs are estimated in the range of $2,000. - $4,000. Ms. Harris and Mr. Rees responded to questions, commenting on the condition and size of the artifact and proposed storage at the Bramm Street Yards facility. On motion by Councillor M. Galloway - it was resolved: "That the City of Kitchener agrees to formally accept the valuable donation of the Steam Engine and Generator from the old Kaufman Industries Building on King Street West, as donated by present site owner Mitch Fasken." 13. CSD-03-099 - REVISED SENIOR CENTRE MEMBERSHIP - VERY IMPORTANT PERSON (V.I.P.) CARD - REPLACEMENT FOR TRI-CENTRE SENIOR MEMBERSHIP SYSTEM 13. The Committee was in receipt of Community Services Department report CSD-03-099, dated June 9, 2003 concerning replacement of the current Tri-Centre Senior Membership system with a V.I.P. card system. CSD-03-099 - REVISED SENIOR CENTRE MEMBERSHIP - VERY IMPORTANT PERSON (V.I.P.) CARD COMMUNITY SERVICES COMMITTEE MINUTES JUNE 23~ 2003 -49 - CITY OF KITCHENER - REPLACEMENT FOR TRI-CENTRE SENIOR MEMBERSHIP SYSTEM - (CONT'D) Ms. Wynne Hughes attended to give a presentation to introduce the new V.I.P. card system. The purpose of the program is to increase the overall number of senior centre users; improve promotion and marketability of the centres; enhance the philosophy of access to public recreation; and to meet revenue expectations. Ms. Hughes provided details of the V.I.P. card classifications; card user fees; targeted clientele for each classification; and the benefits to card users, including access to all centres and a variety of discounts to be applied in conjunction with use of the card. She also noted that projections indicate revenues from sales of the V.I.P. card will be closer to budget targets. In response to questions, Ms. Hughes advised that the fee structure was designed to attract new retirees to generate an overall increase in users, which will bring long term benefits to the centres. She also commented that the cards are designed to attract other City facilities and public agencies to offer discounts to card holders. Councillor M. Galloway encouraged staff to pursue a broader marketing campaign to promote acceptance in providing discounts to V.I.P. card holders. On motion by Councillor C. Weylie - it was resolved: "That the V.I.P. (Very Important Person) Card System, as outlined in Community Services Department report CSD-03-099, be adopted as a replacement to the current Tri-Centre Senior Membership System." 14. CSD-03-100 - CITY HALL / CIVIC SQUARE ART EXHIBIT - "THE BY-LAW" PROJECT - 'cafck' (contemporary art forum Kitchener Artworks!) EXHIBITION - SEPTEMBER 20 -29, 2003 15. The Committee was in receipt of Community Services Department report CSD-03-100, dated June 12, 2003 concerning a request to designate a small section of Civic Square to be roped off as an area limiting public access to create an artpiece. On motion by Councillor B. Vrbanovic - it was resolved: "That the City of Kitchener supports the artpiece, 'The Bylaw', by Robert Sprachman for the duration of the 'cafka' (contemporary art forum Kitchener Artworks!) Exhibition, September 20-29, 2003; and further, That an area of Civic Square be temporarily delineated as the artpiece, 'The Bylaw', and the public be encouraged not to access the delineated area." CSD-01-102 - ARTIST-IN-RESIDENCE COMMISSION - REPAIR OF ARTWORK - "THE NECKLACE" - REQUEST FOR INSTALLATION OF UV PROTECTION IN THE CITY HALL CAUCUS ROOM AND THE DOON PIONEER LIBRARY 15. The Committee was in receipt of Community Services Department report CSD-01-102, dated June 13, 2003 requesting funding to repair a piece of artwork and to install UV protection for display of public artwork. Ms. E. Harris was in attendance to support the staff recommendation and responded to several questions, advising that the cost to repair "The Necklace" is $117.70 and UV protection will be applied to facility windows to act as a filter to protect public artwork displays from damage due to high levels of light. Mayor C. Zehr commented that repair work at minimal cost such as that required for "The CSD-01-102 - ARTIST-IN-RESIDENCE COMMISSION - REPAIR OF ARTWORK - "THE NECKLACE" COMMUNITY SERVICES COMMITTEE MINUTES JUNE 23~ 2003 - 50 - CITY OF KITCHENER - REQUEST FOR INSTALLATION OF UV PROTECTION IN THE CITY HALL CAUCUS ROOM AND THE DOON PIONEER LIBRARY (CONT'D) 16. Necklace" should not require Council approval. Ms. S. Adams advised that staff are required to obtain approval of all expenditures from the Public Art Trust Fund according to Council policy. Mayor Zehr suggested that the policy should be amended to permit expenditures of less than $500. without necessity of Council approval. Councillor M. Galloway requested that the proposed amendment to the policy provide that expenditures less than $500. be brought forward for consideration to the Arts and Culture Advisory Committee. On motion by Councillor B. Vrbanovic - it was resolved: "That necessary repairs to the artwork 'The Necklace', located in City Hall and commissioned by past Artist-in-Residence Carol Bradley, be endorsed, as requested by the Arts and Culture Advisory Committee and the Public Art Working Group; and further, That the installation of UV protection in the Caucus Room, City Hall and in the window of the Doon Pioneer Library, (subject to approval by the Doon Pioneer Library and Kitchener Public Library Board) be endorsed, to enable public exhibition that does not further jeopardize artwork." On motion by Mayor C. Zehr - it was resolved: "That Clause 2 (e) of Council Policy 1-815 (Financial - Trust Fund - City Hall Public Arts and Acquisitions) be repealed and replaced with the following: '2. (e) i) Funds in excess of $500. from the Trust Fund will be expended on projects only as directed by an approved resolution of City Council. ii) Funds under $500. from the Trust Fund will be expended on projects as directed by the Arts and Culture Advisory Committee.'" CSD-03-098 - GRANT REQUEST - PEARWOOD COURT GARDEN GROUP / COMMUNITY GARDEN The Committee was in receipt of Community Services Department report CSD-03-098, dated June 9, 2003 concerning a grant request for start-up of a community garden. On motion by Councillor B. Vrbanovic - it was resolved: "That pursuant to Council Policy 1-400 (Facility - Community Gardens), a one-time contribution in the amount of $980. be approved to the Pearwood Court Garden Group for the start-up of the Pearwood Court Community Garden, which includes: a) Services in-kind: transport topsoil, woodchips & sod stripping b) Cash grant $480. $500.; and further, That subject to the satisfaction of the City Solicitor, the Mayor and Clerk be authorized to sign any and all necessary agreements with the Pearwood Court Garden Group to allow the Pearwood Court Community Garden to be located on public lands known as the Pearwood Court Cul-de-sac bulb." 17. CSD-03-107 - FORMATION OF A BID COMMITTEE - 2006 ISC WORLD FASTBALL CHAMPIONSHIP COMMUNITY SERVICES COMMITTEE MINUTES JUNE 23~ 2003 -51 - CITY OF KITCHENER The Committee was in receipt of Community Services Department report CSD-03-107, dated June 17, 2003 concerning formation of a Bid Committee to pursue the 2006 International Softball Congress (ISC) World Fastball Championship. On motion by Councillor B. Vrbanovic - it was resolved: "That the City of Kitchener endorse the formation of a Bid Committee to pursue the 2006 International Softball Congress (ISC) World Fastball Championship, as outlined in Community Services Department report CSD-03-107." 18. ADJOURNMENT On motion, the meeting adjourned at 4:10 p.m. Janet Billett, AMCT Committee Administrator